Privacy notice – summer reading challenge

North Somerset Council is registered with the Information Commissioner’s Office for the purposes of processing personal data. The information you provide will be held and used in accordance with the requirements of UK and European data protection law.

The information will form part of your child’s Summer Reading Challenge record, and held until 30 November after the challenge finishes.

We will only collect the minimum personal data required to deliver the programme, which includes name, library card number, age, gender and name of school. It does not include any special category personal information, or information relating to criminal convictions or offences.

In order to lawfully process your child’s personal data, we are reliant on your consent, and if your child is over 13 years of age, we also require their consent.  We will not use your personal information in a way that may cause you unwarranted nuisance. You do not have to provide this information and you can withdraw your consent at any time during the Summer Reading Challenge or after it ends.  Please speak to a member of staff to tell them to delete your child’s name and library card number from the Summer Reading Challenge register.  Your child will only be entered into the prize draw if we have their name and library card number.

The information will be used by library staff to record details of children registered on the Summer Reading Challenge.  It will be used to compile statistical data about participation in this year’s challenge, which can be compared with previous years, and used to gain insight into the best way to promote and run the challenge.  At the end of the challenge we will share statistics with The Reading Agency (www.readingagency.org.uk) and individual primary schools in North Somerset.  The statistics will be anonymous – we will not share your child’s name or any personal information about them with their school or another organisation.  The names will be deleted at the end of November.

We may lawfully disclose information to public sector agencies to prevent or detect fraud or other crime, or to support the national fraud initiatives and protect public funds under the Local Audit and Accountability Act 2014.  Under the conditions of the Digital Economy Act 2017, we may also share personal data provided to us with other public authorities as defined in the Act, for the purposes of fraud or crime detection or prevention, to recover monies owed to us, to improve public service delivery, or for statistical research.  We do not share the information with other organisations for commercial purposes.

You have the right to see the personal data we process about your child, as well as the right of rectification, restriction and erasure.  For details of how to make such a request, please click here.

If you have any questions or concerns about the way we process your personal data, our Data Protection Officer can be contacted at DPO@n-somerset.gov.uk