Privacy notice – school appeals

North Somerset Council is registered with the Information Commissioner’s Office for the purposes of processing personal data.  The information you provide will be held and used in accordance with the requirements of UK and European data protection law.  The information will form part of your school appeals file, and held for two years following the resolution of your appeal.

Unless otherwise agreed with you, we will only collect the minimum personal data required to deliver the service, which includes your name and contact details, your child’s name, date of birth, gender, preferred school, medical conditions and other personal circumstances you choose to disclose in support of your appeal.  We do not ask for any information relating to criminal convictions or offences.

The information will be used for the administration of school appeals; our statutory duty under the School Standards and Framework Act 1998, in accordance with Article 6(1)(c) of GDPR.  The processing of special category data relating to medical conditions is lawful as it is necessary to ensure the fair consideration of your appeal, and therefore acting in the public interest, in accordance with Article 9(2)(g) of GDPR.

We will not use your personal information in a way that may cause you unwarranted nuisance.  Failure to provide the information could result in the inability to fully assess the eligibility of your appeal.

The information provided will be shared with the school admissions and home to school transport services, to ensure your child’s education file is kept up to date.  The information may be shared with the Local Government Ombudsman or the High Court, who have demonstrated that they have a lawful and legitimate interest in the information, for the purposes of investigating a complaint about our process or for Judicial Review.  At no point is your data shared or processed outside of the UK.

We may lawfully disclose information to public sector agencies to prevent or detect fraud or other crime, or to support the national fraud initiatives and protect public funds under the Local Audit and Accountability Act 2014.  Under the conditions of the Digital Economy Act 2017, we may also share personal data provided to us with other public authorities as defined in the Act, for the purposes of fraud or crime detection or prevention, to recover monies owed to us, to improve public service delivery, or for statistical research.  We do not share the information with other organisations for commercial purposes.

You have the right to see the personal data we process about you, as well as the right of rectification and restriction, to destruction of records only.  For details of how to make such a request, please click here.

If you have any questions or concerns about the way we process your personal data, our Data Protection Officer can be contacted at DPO@n-somerset.gov.uk