Contact: Sue Efford

Direct Dial: (01275) 884244

E-mail: sue.efford@n-somerset.gov.uk

Date: 24th November 2003

Dear Sir or Madam

Planning and Regulatory Committee

Wednesday 3rd December 2003, 2.30 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf. Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Tony Lake (Chairman), John Clark (Vice-Chairman), Elfan Ap Rees, Felicity Baker, Astra Brand, Peter Burden, Bob Cook, Alan Cotton, John Crockford-Hawley, John Daws, Glyn Duck, Jon Gething, Ann Harley, Greta Lewis, Mari Owens, David Shopland, Bob Steadman, Arthur Terry, Deborah Yamanaka

All other Members of the Council (for information)

AGENDA

1 Public Speaking at Planning Committee (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence and Notification of Substitutes

3 Declarations of Interest by Members

4 Minutes of the Meeting held on 8th October 2003 - to be confirmed as a correct record and signed by the Chairman (page 4)

5 Minutes of the Licensing Sub-Committee held on 16th October 2003 – to be noted (page 10)

6 Matters referred by the Council, the Executive, other Committees and Panels (if any)

Executive Meeting – 28^th October 2003

6.1 Improving the Governance of Children’s Services in Response to the Laming Report (page 13)

See item 7 below for references from the area committees.

7 Report of the Director of Development and Environment

7.1 Enforcement Report 03/E/0437 - Gabion walls at ‘The Venture’, Cadbury Camp Lane, Clapton-in-Gordano (Reference from NAC 06/11/03) (page 20)

7.2 Proposal to Determine All Applications for Certificates of Existing Use or Development or Proposed Use or Development under Delegated Powers (page 27)

8 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following question must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

Agenda Item 4

MINUTES

OF THE MEETING OF THE

Planning and Regulatory Committee

Wednesday 8th October 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 2.30 p.m. Meeting Concluded: 4.31 p.m.

PRESENT: Councillors Tony Lake (Chairman), John Clark (Vice-Chairman), Elfan Ap Rees, Astra Brand, Peter Burden, Bob Cook, Alan Cotton, John Crockford-Hawley, John Daws, Glyn Duck, Jon Gething, Ann Harley, Greta Lewis, Mari Owens, Howard Roberts (substitute for Felicity Baker), Bob Steadman, Arthur Terry and Deborah Yamanaka

APOLOGIES FOR ABSENCE: Councillors Felicity Baker and David Shopland

ALSO IN ATTENDANCE: Councillors Bob Coleman, Colin Golland, Robert Payne, Ian Porter, Chanel Stevens and Andy Wright

PAR

Request to Consider the Suspension of Standing Order 17A

The Chairman advised that he had received a request to consider suspending standing orders to enable all of the members of the public who had requested to address the Committee, to speak. He asked for a member of the Committee to put forward a proposition to suspend standing orders for this purpose if they wished to do so. No such proposition was forthcoming.

PAR

Public Speaking at Planning Committee Under Standing Order 17A

Planning Application No. 03/P/1333/F (Agenda Item 9.2)

Mr Anton Bantock addressed the Committee, as a member of the Malago Society and on behalf of Professor Langton Hewer, speaking against the above-mentioned application. He referred to two letters, which had been passed to the Committee, summarising their concerns.

Mr. Andrew Beard, agent for the applicant, then addressed the Committee in support of the application. He referred, in particular, to possible amendments that the applicant would be willing to make to the application to try to address the concerns raised by the Area Committees.

The Chairman thanked the speakers for their comments.

PAR

Declarations of Interest by Members (Agenda Item 3)

Councillor Ap Rees declared a prejudicial interest in the urgent report entitled “Judicial Review concerning Helicopter Museum, Weston-super-Mare – Joint Report of the Solicitor to the Council and the Director of Development and Environment” (Agenda Item 10) – he is a trustee of the Museum

PAR

Mr David Turner, Director of Development and Environment

The Chairman, on behalf of the Committee, welcomed Mr Turner, Director of Development and Environment, to his first meeting of the Planning and Regulatory Committee. Mr Turner addressed the Committee accordingly.

PAR

Minutes of the Meeting of the Planning and Regulatory Committee held on 20th August 2003 (Agenda Item 4)

RESOLVED: that the minutes of the meeting held on 20th August 2003 be approved as a correct record and signed by the Chairman.

PAR

Minutes of the Joint Site Inspection held on 26th August 2003 (Agenda Item 5)

It was noted that Councillor Clark had been present at this Site Inspection

RESOLVED that the minutes of the Joint Site Inspection held on 26th August 2003 be noted.

PAR

Minutes of the Licensing Sub-Committee held on 13th August 2003 (Agenda Item 6)

RESOLVED: that the minutes of the Licensing Sub-Committee held on 13th August 2003 be noted.