Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 14th October 2003

Dear Sir or Madam

South Area Committee

Wednesday 22nd October 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 5.15 p.m. in the Kenn Room. A list of items of business notified by Town and Parish Councils is attached as appendix A – page 5.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Ann Harley (Chairman), Ian Porter(Vice-Chairman), Elfan Ap Rees, Tony Lake, Tom Leimdorfer, Hugh Parsons, Ian Peddlesden, Audrey Telling, Elizabeth Wells, Deborah Yamanaka

All other Members of the Council (for information)

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils. A copy of the relevant protocol is attached (page 6).

AGENDA

1 Public Speaking at Area Committees (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes - to be confirmed as a correct record and signed by the Chairman.

4.1 Minutes of the meeting held on 24th September 2003 – page 8

4.2 Minutes of the Site Meeting held on 21st October 2003 - to follow

5 Matters referred by the Council, the Executive, other Committees or Panels if any to follow

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

None

Section 2 – for decision by the Area Committee

6.1 03/P/1892/F Erection of twelve flats, parking and landscaping at land adjoining Walford Avenue/Jesmond Road, Brimbleworth Farm, St. Georges – page 17

6.2 02/P/1625/F Proposed erection of an agricultural livestock building at Elborough Farm, Banwell Road, Locking, Weston-super-Mare – page 25.

6.3 03/P/1888/F Erection of open fronted agricultural building for implements, hay, stock and horses on land at The Bury, Hutton, Weston-super-Mare – page 33

6.4 03/P/1931/F Erection of a garage, car port, first floor playroom and formation of parking area at 85 Dundry Lane, Dundry – page 40

6.5 03/P/1417/F Retrospective application for the retention of of existing stable block and proposed erection of hay barn/implement store at Devil’s Elbow Farm, Hill End Locking, Weston-super-Mare – page 46

6.6 03/P/1731/F Garage/workshop rendered, pitched and tiled to match existing property and to replace existing garage, Hutton Cottage, Farm Road, Hutton – page 52

Section 3 for information

6.7 Explanation of Planning Application Numbers - page 57

6.8 Delegated Decisions – page 58

6.9 Appeals – page 65

Section 4 – for consultation

6.10 01/P/2301/F Residential development of 36 dwellings and access road and public open space on land at The Cornfields, Ebdon Grounds, Wick St Lawrence, nr Weston-super-Mare – page 68

7 Report of the Solicitor to the Council – Certificate of Lawfulness for existing use of the workshop Collum Lane, Kewstoke as a workshop for motor vehicles (Application No. 03/P/0299/LUE) – page 72

8 Area Committee Budget Bidding – Report of the Funding Advisory Service – page77

9 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman, Independent Group Spokesperson and Officers

The Agenda Conference will be held on Monday, 20th October 2003 at 4.00 pm in the Rickford Room.

Appendix B

NORTH SOMERSET COUNCIL – PARISH VOICE

Introduction

Parish Voice takes place before the meetings of the four Area Committees. It is mentioned in the Council’s Constitution and was established to provide a means of Parish and District Councillors to be able to discuss matters relevant to the particular areas for which they were elected. It is a forum to exchange views and to bring certain matters to each other’s attention.

Although officers employed by the District Council may attend to explain technical or professional views on particular items, it is a discussion forum between the District Councillors and the views of the elected parish councils. Accordingly, officers will not attend the Parish Voice specifically but with sufficient notice relevant officers may be available at the request of the Chairman to assist with any technical or professional information which may be required.

The Chairman of the Area Committee will also be the Chairman of the Parish Voice meeting and will determine the order of matters to be discussed and the period of time to be allocated to each item. The ruling of the Chairman or person presiding will be final. In the event that no issues have been notified by the deadline, Parish Voice will not take place.

Arrangements

The four Parish Voice will take place before each of the Area Committees which meet on a monthly basis. The Area Committees are for determining planning applications pertaining to their area. The Area Committees are non political and each District Councillor has the right of membership to the Area Committee responsible for the geographical area in which his/her ward is situated.

Before each of the Area Committees there will be a half hour period known as the Parish Voice. As mentioned in the introduction this is an informal discussion session to provide an opportunity for both parish/town councillors to raise matters of concern, except planning applications or matters of a confidential nature, with District Councillors. The discussions will be recorded in general terms but will not be minuted, as it will not form part of the formal Area Committee Meeting. This is to bring a degree of informality to proceedings and assist discussion between the parties.

Parish Voice

Each town/parish council in the area of an Area Committee has a standing invitation to attend Parish Voice held before the meeting. Any issue or question can be discussed except ones relating to the determination of any planning application or confidential item. Each town/parish can send up to two representatives, which may include the clerk. In general each town/parish council will be limited to one item of discussion per meeting.

To facilitate more meaningful discussion town/parish councils should contact the clerk to the Area Committee meeting with details of the issue(s) to be raised. These must have support of the relevant town/parish council. This notification should be in writing and should be received no later than 10 days prior to the meeting. This will enable the matter to be raised to be circulated with the agenda papers which will give the opportunity for District Councillors to find out more about the particular matter before the meeting.

In exceptional circumstances the Chairman of the meeting may agree to accept items not received within the timescale to be included on the agenda papers as an urgent item if notified with the reason for urgency before the meeting. District Councillors will attend the meeting as District Councillors and will not assume the role of town/parish councillor where they hold joint membership. Voting will not take place and there will be no resolutions of Parish Voice save that the Chairman may refer a matter to the Executive, Executive Member, Select Committee or Standards Committee as appropriate.

A town or parish councillor may stay and attend the Area Committee which follows the Parish Voice but will have no right to speak or participate, as the Councils’ Standing Orders will apply to that meeting.

AGENDA ITEM 4.1

MINUTES

OF THE MEETING OF THE

South Area Committee

Wednesday 24th September 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.00 p.m. Meeting Concluded: 6.55 p.m.

PRESENT: Councillors Ann Harley (Chairman), Ian Porter (Vice-Chairman), Tony Lake, Tom Leimdorfer, Hugh Parsons, Ian Peddlesden, Audrey Telling, Elizabeth Wells, Deborah Yamanaka

APOLOGY FOR ABSENCE: Councillor Elfan Ap Rees

SAC

Public Speaking at Area Committees under Standing Order No. 17 (Agenda Item 1) – NON PLANNING MATTERS

Mr. Abrahams addressed the Committee and spoke of the traffic problems at Church Road, Winscombe. He referred to the Council’s proposals, which were insufficient to overcome the nature of the problems experienced. This area was recognised nationally as a problem. He urged that further steps be taken before the problem got worse.

The Chairman suggested that a meeting be arranged between the Ward Members, parish council, residents and highways officers. She requested that Mr. Abraham supply her with copies of correspondence supporting his statements which would be great help.

The Chairman thanked Mr. Abraham for his address.

SAC

Public Speaking at Area Committees under Standing Order No. 17A (Agenda Item 1) – PLANNING MATTERS

Mr. R. Holder addressed the Committee and spoke against planning application no. 03/P/1402/F – Erection of a dwelling at Littlers, Ropers Lane, Wrington (Agenda Item 6.2). He highlighted the following points:-

- the size of the plot in comparison to the proposed dwelling,

- concerns on the effect on trees on the site,

- breach of the old stone wall,

- parking space and building materials proposed.

The Chairman thanked Mr. Holder for his address.

SAC

Public Speaking at Area Committees under Standing Order No. 17A (Agenda Item 1) – PLANNING MATTERS

Mr. Malin addressed the Committee and spoke in favour of planning application no. 03/P/1402/F – Erection of a dwelling at Littlers, Roper Lane, Wrington (Agenda Item 6.2). He highlighted the following points:-

- the background of the application,

- design of site,

- access and visibility of site.

The Chairman thanked Mr. Malin for his address.

SAC

Public Speaking at Area Committees under Standing Order No. 17A (Agenda Item 1) – PLANNING MATTERS

Mr. Hammett addressed the Committee and spoke against 03/P/1865/F – Erection of ten affordable dwellings on land off Regil Lane, Winford. He highlighted the following points:-

- the development was not in accordance with the development plan,

- it was outside the settlement boundary,

- he was concerned with access to the village and schools via footpaths, and sustainability of the project.

The Chairman thanked Mr. Hammett for his address.

SAC

Public Speaking at Area Committees under Standing Order No. 17A (Agenda Item 1) – PLANNING MATTERS

Mrs. Bridget Smith addressed the Committee and spoke in favour of planning application no. 03/P/1865/F – Erection of ten affordable dwellings on land off Regil Lane, Winford. She highlighted the following points:-

- there was a proven need for the development,

- the history of the search for a suitable site,

- the development was adjacent to the village,

- traffic issues,

- the sit met necessary criteria for approval.

SAC

Declarations of Interest by Members

None.

SAC

Minutes of the Meeting held on 27th August 2003 (Agenda Item 4)

RESOLVED: that the minutes of the meeting, subject to it being noted that Minute No. SAC 63 was a decision of the Area Committee (Part 2 item) not a recommendation to the Planning and Regulatory Committee be approved as a correct record and signed by the Chairman.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None.

PART 2 – DECISIONS OF THE AREA COMMITTEE

SAC

Application No. 03/P/1865/F – Erection of 10 affordable dwellings on land off Regil Lane, Winford (Agenda Item 6.1)

The Director of Development and Environment reported on the application. He referred to the update sheet copy, a copy of which is filed on the signed Minute Book.

RESOLVED: that subject to (a) the referral of the application to the Secretary of State as a departure from development plan and (b) subsequent completion of a legal agreement securing a restriction on occupancy of the units in accordance with Policy HOU/12 and to secure financial contributions towards the maintenance of public open space to be provided within the site; the application be APPROVED subject to the following conditions: -

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. The dwellings hereby granted shall not be occupied until the vehicle entrance point from Regil Lane including the footpath link into the site from Regil Lane and associated visibility splay, turning areas, parking spaces, have been constructed in accordance with the approved drawings and are available for use. The visibility splay shall be kept free of obstruction at all times including vegetation and the car parking spaces shall be retained at all times and shall not be used for other purposes without the prior consent of the Local Planning Authority.

3. The finished ground levels, slab levels and ridge heights of the dwellings as shown on the approved drawings, shall not be raised unless otherwise agreed in writing by the Local Planning Authority.

4. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no extensions or external alterations to the dwellings shall be carried out without the permission, in writing, of the Local Planning Authority.

5. No development shall be commenced until drainage details including surface water, foul water and land drainage where applicable have been submitted to and approved by the Local Planning Authority. Such works shall be carried out concurrently with the development to a programme to be agreed and approved, in writing, by the Local Planning Authority.

6. For the duration of the development works existing hedges and/or trees shall be protected by a suitable barrier erected and maintained at a distance from the trunk or hedge specified, in writing, by the Local Planning Authority. The Authority shall be informed at least seven days before works start on site so that barrier position can be established. Within this protected area there shall be no excavation, tipping or stacking, nor compaction of the ground by any other means.

7. No development shall take place until details of hard and soft landscaping scheme have been submitted to and approved, in writing, by the Local Planning Authority.

8. All soft landscaping works in the approved details of landscaping should be carried out during the months of October to March inclusive following occupation of the building or completion of the development, whichever is the sooner.

9. The Council shall be given at least 14 days prior written notice of any works to relocate existing hedgerows as part of the landscaping scheme and that the method of carrying out such works and subsequent protection of the hedgerows shall be submitted to and approved before the works are carried out.

10. Trees, hedges and plants shown in the landscaping scheme to be retained or planted which, during the development works or a period of ten years following full implementation of the landscaping scheme, are removed without prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season