Direct Dial: 01934 634907

Contact: Heather Sanders

E-mail: heather.sanders@n-somerset.gov.uk

Date: 1st October 2003

Dear Sir or Madam

North Area Committee

Thursday 9th October 2003, 2.30 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site meetings, where appropriate.

Parish Voice is scheduled for 2.00 p.m. please note however, that at the time of the agenda preparation no items of business have been notified.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Glyn Duck (Chairman), John Daws (Vice-Chairman), Nigel Ashton, Ian Bates, Nick Brown, John Clark, Alan Cotton, Peter Fisher, Jon Gething, George Morris, Michael Nobes, John Norton-Sealey, David Shopland, Chanel Stevens, Arthur Terry, Barry Walters

All other Members of the Council (for information)

AGENDA

1 Public Speaking at Area Committees (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes - to be confirmed as a correct record and signed by the Chairman

4.1 Minutes of the Meeting held 11th September 2003 (copy attached)

4.2 Minutes of the Site Meeting held 1st October 2003 (copy attached)

5 Matters referred by the Council, the Executive, other Committees or Panels (if any)

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 Planning Application No. 03/P/1179/F Demolition and erection of 53 sheltered apartments for the elderly including house managers accommodation, communal facilities, car parking, landscaping and access at former St Peter’s School, High Street, Portishead

Section 2 – for decision by the Area Committee

6.2 Planning Application No. 03/P/2130/RM Submission of reserved matters of external appearance, siting, design means of access and landscaping for erection of 11 dwellings and associated parking, garages, roads and sewers pursuant to outline planning permission 01/P/1198/O land off Meadow Road, Clevedon

6.3 Planning Application No. 03/P/2127/RM Submission of reserved matters of external appearance, siting, design, means of access and landscaping for erection of 4 dwellings and associated parking, garages, roads and sewers pursuant to outline planning permission 01/P/1198/O, land off Kingston Avenue, Clevedon – page 34

6.4 Planning Application No. 03/P/2128/F Erection of single dwelling and associated parking, garage, roads and sewers, land off Meadow Road, Clevedon

6.5 Planning Application No. 03/P/1951/F Construction of patio and terracing to tea rooms; Part conversion of Boathouse to restaurant; Relocation of hut serving Pitch and Putt golf at Lake Grounds, Portishead

6.6 Planning Application No. 03/P/1621/F Erection of two-storey dwelling house at garden plot, Avenue House, 3 Beach Road West, Portishead

6.7 Planning Application No. 03/P/1809/F Erection of single-storey side and rear extension at 27 High View, Portishead

6.8 Planning Application No. 03/P/1990/F Erection of detached house at 16 Ashdown Road, Portishead

6.9 Planning Application No. 03/P/2043/F Erection of two-storey detached dwelling, new access and parking at 34 Copse Road, Clevedon

6.10 Planning Application No. 03/P/1712/F Erection of dwelling with integral garage on land at the rear of 80 Down Road, Portishead

6.11 Planning Application No. 03/P/1814/F Retention of canopy across the front of clubhouse, Clevedon Promenade Bowling Club, The Beach, Elton Road, Clevedon –

Section 3 for information

6.12 Explanation of Planning Application Numbers

6.13 Delegated Decisions

6.14 Appeal Decisions

7 Area Committee Budget Bidding – Report of the Funding Advisory Service

8 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman and Officers

The Agenda Conference will be held on Wednesday 8th October 2003 at 11.00 a.m. in the Rickford Room.

Agenda Item 4.1

MINUTES

OF THE MEETING OF THE

North Area Committee

Thursday 11th September 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 2.30 p.m. Meeting Concluded: 5.00 p.m.

PRESENT: Councillors Glyn Duck (Chairman), John Daws (Vice-Chairman), Ian Bates, Nick Brown, John Clark, Alan Cotton, George Morris, Michael Nobes, David Shopland, Arthur Terry, Barry Walters

APOLOGIES FOR ABSENCE: Councillors Peter Fisher, Jon Gething

ALSO IN ATTENDANCE: Councillors Felicity Baker, Peter Burden, Robert Coleman, Bob Cook, Howard Roberts

NAC 92

September 11th Terrorist Attack

On the second anniversary of the attack on the World Trade Centre, Members observed 30 seconds silence in remembrance of those who lost their lives.

NAC 93

Public Speaking at Planning Committees under Standing Order 17A Planning Application No. 03/P/1333/F

Mr Richard Langton Hewer addressed the Area Committee in opposition to an application for planning permission at Ashton Court Estate.

On behalf of the Applicant, Mr Andrew Beard spoke in support of the proposal.

NAC 94

Public Speaking at Planning Committees under Standing Order 17A Planning Application No. 03/P/0981/F

Mr John C Middle addressed the Area Committee in opposition to an application for planning permission at 2 Bellevue Road, Clevedon.

On behalf of the Applicant, Mr Giles spoke in support of the proposal.

NAC 95

Public Speaking at Planning Committees under Standing Order 17A Planning Application No. 03/P/1179/F

On behalf of the 2nd Portishead Scout Group Mr Brian Andrews, Group Scout Leader, addressed the Area Committee in opposition to an application for planning permission at the former St Peter’s School site, High Street, Portishead

NAC 96

Public Speaking at Planning Committees under Standing Order 17A Planning Application No. 03/P/1245/F

Mr Simon Applegate, the applicant, addressed the Area Committee in support of an application for planning permission at 125 Badger’s Rise, Portishead.

NAC 97

Declarations of Interest

Members made the following declarations of interest:

Councillor Ian Bates declared a personal interest in an application for planning permission at Salthouse Fields, Clevedon, as a member of Clevedon Town Council, Councillor Bates also declared a personal interest in an application for financial assistance under the Area Committee Budget Bidding Process, which had been submitted by Clevedon Community Association, as a member of the Association’s Executive.

Councillor Barry Walters declared a personal interest in an application for planning permission at the former St Peter’s School site, Portishead, as the application site was situated in close proximity to his own property

NAC 98

Presentation of Petition by a Member under Standing Order 16

On behalf of Councillor Fisher, Councillor Daws presented a petition in respect an application for planning permission at Ashton Court Estate (Minute No. NAC 102 refers). The petition contained approximately 130 signatures of people wishing to record their objection to several features of the proposal.

NAC 99

Minutes of the North Area Committee meeting held on 7th August 2003 (Agenda Item 4.1)

RESOLVED: that the minutes of the meeting held on 7th August 2003 be confirmed as a correct record and signed by the Chairman.

NAC 100

Minutes of the Site Meeting held on 19th August 2003

Councillor Brown considered that minute No NAC 89 was incorrect as the Director of Development had not in fact attended the site meeting but had been represented by a planning officer. The Chairman pointed out that officers attending meetings on behalf of the Director, did so as his representative and the minutes of the Area Committee’s meetings therefore acknowledged this practice.

RESOLVED: that the minutes of the site meeting held on 19th August 2003 be confirmed as a correct record and signed by the Chairman.

NAC 101

Minutes of the Joint Site Inspection held on 26th August 2003 (Agenda Item 4.3)

RESOLVED: that the minutes of the joint site inspection held on the 26th August 2003 be confirmed as a correct record and signed by the Chairman.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

NAC 102

Planning Application No 03/P/1333/F – Construction of 4 no. new car parks, pedestrian underpass, new golf pavilion, new golf greens and kiosk, new public toilets, new highway access point, new paths and fences, new drainage, tree removal and replanting and associated landscaping and demolition of kiosk at Ashton Court Estate, Long Ashton (Agenda Item 6.1)

The Director of Development and Environment reported on an application for planning permission. The Committee was advised of any comments received after the dispatch of the agenda and reports.

The Vice-Chairman of the Planning and Regulatory Committee exercised his right under Part 31b of the Constitution, to refer the matter to that Committee for determination, irrespective of the decision reached by the Area Committee.

It was proposed and duly seconded that consideration of the application be deferred for further negotiation in respect of seeking the removal of the car park on the Clifton College site, and the associated underpass.