Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 17th September 2003

Dear Sir or Madam

West Area Committee

Thursday 25th September 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 5.15 p.m in the New Council Chamber Please note, however, that at the time of the agenda preparation no items of business have been received.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

John Crockford-Hawley (Chairman), Muriel Kraft(Vice-Chairman), Ian Baker, Bob Bateman, Michael Bell, Astra Brand, Peter Bryant, Mark Canniford, Colin Golland, Jenny Gosden, Alan Hockridge, Derek Kraft, Ronald Moon, Mari Owens, Ian Parker, Robert Payne, Michael Roe, Richard Skinner, Sally Tabrett, Richard Tucker, Clive Webb, Roz Willis, Andy Wright

All other Members of the Council (for information)

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils. A copy of the relevant protocol is attached (page5).

AGENDA

1 Public Speaking at Area Committees (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes

4.1 Minutes of the Meeting held on 28th August 2003 - to be confirmed as a correct record and signed by the Chairman – page 7

4.2 Minutes of the Site Meetings held on Monday 15th September – to be confirmed as a correct record and signed by the Chairman – page 15

5 Matters referred by the Council, the Executive, other Committees or Panels

5.1 Executive Meeting – 2nd September 2003

EXE 50 Tropicana Development – Weston-super-Mare (Agenda Item 10) – page 16

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 02/P/2281/F Change of use from garage/car sales to residential including complete demolition with 19 new build residential units comprising houses and flats 351 – 361 Locking Road, Weston-super-Mare – page 17

6.2 03/P/1644/F Care development comprising 90 bed care home for the elderly 53 no. cat. 2 sheltered close care flats and day care centre, land at Diamond Batch/Summer Lane, Locking Castle, Worle, Weston-super-Mare – page 28

6.3 03/P/2068/F Temporary consent for one year for change of use of the ground and first floor from hotel to hostel for a maximum of 15 families Dorville Hotel, 18 Madeira Road, Weston-super-Mare – page 41

Section 2 – for decision by the Area Committee

6.4 03/P/1591/F Continued occupation of 36 Constable Drive, Weston-super-Mare without complying with condition 7 of planning permission 1114/74 (in respect of the provision of one garage space), which states:

”sufficient space for one garage and one parking space, together with vehicular access thereto shall be provided contemporaneously for each dwelling before it is occupied in positions approved by the district planning authority. The said space and access shall not be used other than for the parking of vehicles or for the purpose of access.” – page 49

6.5 03/P/1683/O Outline planning permission for the erection of a bungalow on land at 6 Totterdown Lane and 4 Highfield Road, Bleadon Hill, Weston-super-Mare – page 56

6.6 03/P/1713/O Proposed outline planning application for the erection of two storeys detached dwelling at 21 Sunningdale Road, Weston-super-Mare – page 62

6.7 03/P/1844/F Outline permission to demolish existing bungalow and erect two dwellings at The Rockeries, 50 Milton Hill, Weston-super-Mare – page 69

6.8 03/P/2093/F Relocate boundary wall to side of property and erect 1.8 metre (6 foot) fence to edge of pavement to enclosed garden at 1 Larchgrove Walk, Weston-super-Mare – page 77

6.9 03/P/1997/F Erect 2.4m high palisade fencing on two sides of the field bordering the cycle-path at Milton Junior School Playing Field, Ewart Road, Weston-super-Mare – page 80

Section 3 for information

6.10 Delegated decisions – page 84

6.11 Appeals – page 91

Section 4 – for consultation

None

7 Area Committee Budget Bidding – Report of the Funding Advisory Service – page 92

8 Report of the Solicitor to the Council

8.1 Certificate of lawfulness for existing use of 72 Clifton Road, Weston-super-Mare as three self contained flats (Application No. 03/P/2176/LUE) – page 97

9 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman and Officers

The Agenda Conference will be held on Monday, 22nd September 2003 at 10.30 am in the Kenn Room.

AGENDA ITEM 4

MINUTES

OF THE MEETING OF THE

West Area Committee

Thursday 28th August 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.00 p.m. Meeting Concluded: 7.45 p.m.

PRESENT: Councillors John Crockford-Hawley (Chairman), Muriel Kraft (Vice-Chairman), Ian Baker, Bob Bateman, Michael Bell, Astra Brand, Peter Bryant, Mark Canniford Colin Golland, Jenny Gosden, Alan Hockridge, Derek Kraft, Ronald Moon, Mari Owens, Ian Parker, Robert Payne, Michael Roe, Richard Skinner, Sally Tabrett, Richard Tucker, Roz Willis

APOLOGIES FOR ABSENCE: Councillors Clive Webb and Andy Wright

ALSO IN ATTENDANCE: Councillor Elfan Ap Rees

WAC

Public Speaking at Planning Committees under Standing Order 17A

Planning Application no. 03/P/1591/F (Agenda Item 1)

Mr. Mervyn Edwards addressed the committee on behalf of local residents, speaking against the application.

The Chairman thanked Mr. Edwards for his comments.

WAC

Public Speaking at Planning Committees under Standing Order 17A

Planning Application no. 02/P/2281/F (Agenda Item 1)

Mrs. C. Pollard addressed the committee on behalf of local residents, speaking against the application.

The Chairman thanked Mrs. Pollard for her comments.

WAC

Declarations of Interest by Members (Agenda Item 3)

Councillor Roe declared a prejudicial interest in respect of application no. 03/P/1683/O (agenda item 6.6) – he is joint owner of the site.

Councillor Parker declared a prejudicial interest in respect of application no. 02/P/2281/F (agenda item 6.1) – he is a friend of the applicant.

Councillor Tucker declared a personal interest in respect of application no. 02/P/2281/F (agenda item 6.1) – he lives in the vicinity of the site.

Councillor Crockford-Hawley declared a prejudicial interest in respect of the application for funding from 1^st Ashcombe Scout Group (agenda item 7) – he is President of Axe District Scouts.

Councillor Payne declared a personal interest in respect of application no. 02/P/2281/F (agenda item 6.1) – he lives near the site.

Councillor Tabrett declared a personal interest in respect of the application for funding from 1^st Ashcombe Scout Group (agenda item 7) – she is the leader of another Scout Group.

WAC

Minutes of the Meeting held on 31st July 2003 (Agenda Item 4)

RESOLVED: that the minutes of the meeting be approved as a correct record and signed by the Chairman.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None.

PART 2 – DECISIONS OF THE AREA COMMITTEE

_________________________________________

COUNCILLOR PARKER, HAVING PREVIOSLY DECLARED

A PREJUDICIAL INTEREST LEFT THE MEETING

_________________________________________

WAC

Application No. 02/P/2281/F – Change of use from garage/car sales to residential including complete demolition with 19 new build residential units comprising houses and flats at 351-361 Locking Road, Weston-super-Mare (Agenda Item 6.1)

The Director of Development and Environment presented the report and referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be DEFERRED for a site meeting (to be held on Monday 15 September 2003 at 10.00 a.m.)

_________________________________________

COUNCILLOR PARKER RETURNED TO THE MEETING

_________________________________________

WAC

Application No. 03/P/1247/F – Proposed construction of a new build Vauxhall motor dealership which includes a showroom, workshop and stand alone bodyshop, land off Aisecombe Way, Great Weston Centre, Weston-super-Mare (Agenda Item 6.2)

The Director of Development and Environment presented the report and referred to the update sheet, a copy of which is filed on the signed Minute Book. He also reported receipt of a late letter from the Health and Safety Executive (HSE) which raised objections regarding the proximity of a gas pipeline running across the site, and recommended that any approval should be subject to further consultation with the HSE and Transco on this matter.

RESOLVED: that subject to further negotiations with the Health and Safety Executive (HSE) and Transco to resolve the HSE’s late objection the application be APPROVED, subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. Development shall not begin until drainage works have been carried out in accordance with details to be submitted to and approved, in writing, by the Local Planning Authority.

3. The car showroom shall be only be used for the purpose described in the application and for no other purpose including any other purpose in class A1 of the Schedule to the Town and Country Planning (Use Classes) Order 1987 or in any provision equivalent to that Class in any statutory instrument revoking and re-enacting that Order.

4. No foul or contaminated drainage or effluent shall be discharged to ground or surface water without the prior written consent of the Local Planning Authority.

5. No facilities for the storage of oils, fuels or chemicals shall be constructed outside the building before full details have been submitted to and approved in writing by the Local Planning Authority.

6. No development shall commence until full details of the existing and proposed ground, floor and ridge levels have been submitted to and approved by the Local Planning Authority, the development shall be carried out in complete accordance with the approved details.

7. Notwithstanding the approved plans, no work shall be commenced until samples of the materials to be used in the development, have been submitted to and approved, in writing, by the Local Planning Authority. The developments shall be carried out in the approved materials unless otherwise agreed in writing.

8. No development shall take place until details of a landscaping scheme which shall accord with the submitted plans has been submitted to and approved, in writing, by the Local Planning Authority.

9. All works comprised in the approved details of landscaping should be carried out during the months of October to March inclusive following occupation of the buildings or completion of the development, whichever is the sooner.

10. Trees, hedges and plants shown in the landscaping scheme to be retained or planted which, during the development works or a period of ten years following full implementation of the landscaping scheme, are removed without prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season with others of such species and size as the Authority may specify.

11. Not withstanding the approved plans no extract or venting systems shall be installed or used at the building hereby permitted without the prior written permission of the Local Planning Authority.

12. Prior to occupation of the building the vehicular access within the site shall be linked to the existing at the north eastern boundary in accordance with plans to be submitted to and approved by the local planning authority. The access shall be kept clear and available for use by vehicles at all times.

13. Prior to the commencement of development or any works to clear the site a programme of works for the survey, removal and relocation of any reptiles found shall be submitted to and approved in writing by the Local Planning Authority. The approved scheme shall be fully implemented unless revisions are first agreed in writing with the Local Planning Authority.

WAC

Application No. 03/P/1843/F – Erection of double garage and reinstatement of wall above door to original contour at 25 Cecil Road, Weston-super-Mare (Agenda Item 6.3)

The Director of Development and Environment presented the report and referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be APPROVED subject to the receipt of amended plans and the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. Prior to the commencement of the development hereby permitted, a sample panel of the rendered finish shall be submitted to and approved by the Local Planning Authority.

WAC

Application No. 03/P/1381/F – Conversion of ground floor flat into two flats at 6-8 Lower Church Road, Weston-super-Mare (Agenda Item 6.4)

The Director of Development and Environment presented the report and referred to the update sheet, a copy of which is filed on the signed Minute Book.

In considering the application members raised concerns regarding the subdivision of the flat, suggesting this amounted to over development of the site and would be detrimental to the character of the area.

RESOLVED: that the application be REFUSED for the following reason:-

1. The proposal would result in an over intensive use of the site and would have a harmful effect on the character of the area contrary to policy HOU/15 of the North Somerset Local Plan.

WAC

Application No. 03/P/1732/RG3 – Change of use (ground floor only) from A2 office to B1 office use at 59-61 Oxford Street (Agenda Item 6.5)

The Director of Development and Environment presented the report and referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be APPROVED subject to the following condition:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. A window display shall be maintained at all times.

_________________________________________

COUNCILLOR ROE, HAVING PREVIOSLY DECLARED

A PREJUDICIAL INTEREST LEFT THE MEETING

_________________________________________