Contact: Philip Day

Direct Dial: 01934 634900

E-mail: philip.day@n-somerset.gov.uk

Date: 15th September 2003

TO ALL MEMBERS OF THE COUNCIL

Dear Sir or Madam

SUMMONS TO ATTEND The Council MEETING –

TuESDAY 23RD SEPTEMBER 2003

You are requested to attend the Meeting of the North Somerset District Council to be held at

6.30 p.m. on Tuesday 23rd September 2003 at the Town Hall, Weston-super-Mare. The agenda is set out below.

Yours faithfully

Solicitor to the Council

On the entrance of the Chairman, the Council will be requested to stand.

AGENDA

1 Public Participation, Petitions, and Deputations (Standing Orders 2(vi) and 17)

The Council will hear any person who wishes to address it in accordance with the Standing Orders. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions. This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application. Details of the requests in respect of Public Participation will be circulated to Members in their pigeon holes prior to the meeting.

The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting. Details of the questions will be circulated to Members in their pigeon holes prior to the meeting.

2 Apologies for absence

3 Petitions To Be Presented by Members (Standing Order No. 16)

These have to be received by the Solicitor to the Council by 12.00 noon on the day of the meeting.

4 Declarations of Interest by Members

5 Minutes of the Meeting of the Council, 22nd July 2003 and the Extraordinary Meeting, 23rd September 2003, page 5

The Standing Orders provide that the minutes of an extraordinary meeting be signed at the following meeting of the Council. There is an obvious practical difficulty in respect of the extraordinary meeting held immediately prior to this meeting and it is therefore necessary to approve the following motion.

Motion: “That Standing Order 25 (Minutes) be waived in respect of the extraordinary meeting held on 23rd September 2003 and that the minutes of that meeting be signed at the following meeting after 23rd September 2003.”

6 Announcements from the Chairman, the Leader, and the Chief Executive Officer

7 To Receive the Forward Plan (dated 16/09/03), to follow

8 Four Monthly Reports of the Select Committees

(a) Children and Young People Select Committee, page 23

(b) Environment and Community Select Committee, page 26

(d) Health and Wellbeing Select Committee, page 30

The reports of the Policy and Scrutiny Panels will commence after the Panels have been in operation for four months.

9 Advance Written Questions (Standing Order No. 18)

These must be directed to the Chairman or Vice Chairman of the Executive, any other Executive Member, the Chairman or Vice Chairman of the Planning and Regulatory Committee. Questions should be received by the Solicitor to the Council by 12.00 noon on the day before the meeting.

Copies of questions that have been submitted will be circulated to Members in their pigeonholes prior to the meeting.

10 Question Time (Standing Order No. 18)

Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for fifteen minutes.

Members are requested to supply the Clerk with a note of each question at, or just after, the meeting. A summary note of each question will be included in an appendix to the minutes.

11 Report and Matter Referred From The Executive, 2nd September 2003

The agenda item number mentioned in the heading of the individual extract refers to the agenda of the relevant Executive meeting. All Members have been supplied with the agenda papers and are commended to review them prior to the Council meeting.

EXE 52 Designation of Felton Common as a Local Nature Reserve, page 33

12 Reports and Matters Referred From The Policy and Scrutiny Panels

None

13 Reports and Matters Referred From The Other Committees

None

14 Reports On Joint Arrangements and External Organisations and Questions Relating Thereto

(a) Blue Skies Update

Report of Councillor Hockridge, page 34

(b) Avon and Somerset Police Authority

Report of Councillor Terry, page 35

15 Motions Submitted By Members (Standing Order No. 14)

None

16 Appointments on Outside Bodies: YANSEC

Report of the Solicitor to the Council, page 37

17 Urgent Business permitted by the Local Government Act 1972 (if any)

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

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EXEMPT ITEMS

In the event that the Council wishes to consider an item in exempt session, the following resolution should be passed:

“That the press and public be excluded from the meeting during consideration of the following items of business on the ground that their consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION