Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 16th September 2003

Dear Sir or Madam

South Area Committee

Wednesday 24th September 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 5.15 pm to 5.45 pm in the Kenn Room. A list of items of business notified by Town and parish Councils is attached at Appendix A page 4b

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Ann Harley (Chairman), Ian Porter(Vice-Chairman), Elfan Ap Rees, Tony Lake, Tom Leimdorfer, Hugh Parsons, Ian Peddlesden, Audrey Telling, Elizabeth Wells, Deborah Yamanaka

All other Members of the Council (for information)

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils. A copy of the relevant protocol is attached (page 4c).

AGENDA

1 Public Speaking at Area Committees (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes of the Meeting held on 27th August 2003 - to be confirmed as a correct record and signed by the Chairman (copy attached – page .6.)

5 Matters referred by the Council, the Executive, other Committees or Panels if any to follow

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 03/P/1865/F Erection of ten affordable dwellings on land off Regil Lane, Winford – page 16

Section 2 – for decision by the Area Committee

6.2 03/P/1402/F Erection of a dwelling at‘Littlers’, Ropers Lane, Wrington – page 29

6.3 03/P/1731/F Garage/workshop rendered, pitched and tiled to match existing property and to replace existing garage at Hutton Cottage, Farm Road, Hutton – page 38

6.4 03/P/1977/RG3 Erection of two storey extension at 17 Riverside, Banwell – page 43

6.5 03/P/1959/RG3 Construction of new vehicular access and hardstanding at 70 Knightcott Road, Banwell – page 49

Section 3 for information

6.6 Delegated Decisions – page 52

6.7 Appeals – page 58

Section 4 – for consultation

None

7 Area Committee Budget Bidding – Report of the Funding Advisory Service (page 60)

8 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman, Opposition Group Representatives, and Officers

The Agenda Conference will be held on Monday 22nd September 2003 at 9.00 am in the Rickford Room.

APPENDIX A

NORTH SOMERSET COUNCIL – PARISH VOICE

Introduction

Parish Voice takes place before the meetings of the four Area Committees. It is mentioned in the Council’s Constitution and was established to provide a means of Parish and District Councillors to be able to discuss matters relevant to the particular areas for which they were elected. It is a forum to exchange views and to bring certain matters to each other’s attention.

Although officers employed by the District Council may attend to explain technical or professional views on particular items, it is a discussion forum between the District Councillors and the views of the elected parish councils. Accordingly, officers will not attend the Parish Voice specifically but with sufficient notice relevant officers may be available at the request of the Chairman to assist with any technical or professional information which may be required.

The Chairman of the Area Committee will also be the Chairman of the Parish Voice meeting and will determine the order of matters to be discussed and the period of time to be allocated to each item. The ruling of the Chairman or person presiding will be final. In the event that no issues have been notified by the deadline, Parish Voice will not take place.

Arrangements

The four Parish Voice will take place before each of the Area Committees which meet on a monthly basis. The Area Committees are for determining planning applications pertaining to their area. The Area Committees are non political and each District Councillor has the right of membership to the Area Committee responsible for the geographical area in which his/her ward is situated.

Before each of the Area Committees there will be a half hour period known as the Parish Voice. As mentioned in the introduction this is an informal discussion session to provide an opportunity for both parish/town councillors to raise matters of concern, except planning applications or matters of a confidential nature, with District Councillors. The discussions will be recorded in general terms but will not be minuted, as it will not form part of the formal Area Committee Meeting. This is to bring a degree of informality to proceedings and assist discussion between the parties.

Parish Voice

Each town/parish council in the area of an Area Committee has a standing invitation to attend Parish Voice held before the meeting. Any issue or question can be discussed except ones relating to the determination of any planning application or confidential item. Each town/parish can send up to two representatives, which may include the clerk. In general each town/parish council will be limited to one item of discussion per meeting.

To facilitate more meaningful discussion town/parish councils should contact the clerk to the Area Committee meeting with details of the issue(s) to be raised. These must have support of the relevant town/parish council. This notification should be in writing and should be received no later than 10 days prior to the meeting. This will enable the matter to be raised to be circulated with the agenda papers which will give the opportunity for District Councillors to find out more about the particular matter before the meeting.

In exceptional circumstances the Chairman of the meeting may agree to accept items not received within the timescale to be included on the agenda papers as an urgent item if notified with the reason for urgency before the meeting. District Councillors will attend the meeting as District Councillors and will not assume the role of town/parish councillor where they hold joint membership. Voting will not take place and there will be no resolutions of Parish Voice save that the Chairman may refer a matter to the Executive, Executive Member, Select Committee or Standards Committee as appropriate.

A town or parish councillor may stay and attend the Area Committee which follows the Parish Voice but will have no right to speak or participate, as the Councils’ Standing Orders will apply to that meeting.

AGENDA ITEM 4

MINUTES

OF THE MEETING OF THE

South Area Committee

Wednesday 27th August 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.00 p.m. Meeting Concluded: 7.02 p.m.

PRESENT: Councillors Ann Harley (Chairman), Ian Porter (Vice-Chairman), Elfan Ap Rees, Tony Lake, Tom Leimdorfer, Hugh Parsons, Elizabeth Wells, Deborah Yamanaka

APOLOGIES FOR ABSENCE: Councillors Ian Peddlesden, Audrey Telling.

SAC

Public Speaking at Area Committees under Standing Order No 17 (Agenda Item 1) – Alan Wilson

NON PLANNING APPLICATION MATTERS

Alan Wilson addressed the Committee and spoke on Agenda Item 8 . Certificate of Lawfulness for an existing use of land at Elton Farm, Dundry for Clay Pigeon shooting 02/P/0501LDE.

Mr. Wilson contended that the method of calculus used by the Legal Department to determine its recommendations to this Committee was mathematically flawed in several areas.

SAC

Public Speaking at Area Committees under Standing Order No. 17A (Agenda Item 1) - Mavis Dyer – on behalf of the Well Park residents, Congresbury.

PLANNING APPLICATIONS

Ms. M. Dyer addressed the Committee and spoke against planning application no. 03/P/1217/0 – Erection of affordable housing on land at Well Park, Congresbury. She highlighted the following points:

· inadequate access;

· the flood plain issue;

· noise levels on existing elderly residents;

· the village boundary alteration;

· lack of local consultation.

SAC

Public Speaking at Area Committees under Standing Order 17A (Agenda Item 1) – Ms., Lesley Sheldrake, Knightstone Housing Association

Ms. L. Sheldrake spoke in favour of planning application no. 03/P/1217/0 – Erection of affordable housing on land at Well Park, Congresbury.

She updated Members on recent events and drew Members’ attention to the following details:

· if permission is approved for the development, bungalows would be included;

· as stated in the Replacement Local Plan published in September 2002, there will be an annual shortfall of 375 units per year;

· no major sites proposed for development in the village of Congresbury during the plan period (2011);

· the site is a brownfield site, adjacent to existing development;

· the site is owned by a Housing Association;

· Highways Engineer, the West Mendip Drainage Board and the Environment Agency are satisfied with both the access and drainage concerns.

SAC

Declarations of Interest by Members

None.

SAC

Minutes of the Meeting held on 30th July 2003 (Agenda Item 4.1)

RESOLVED: that the minutes of the meeting held on 30th July 2003 be approved as a correct record and signed by the Chairman.

SAC

Notes of the Site Inspection held on 14th August 2003 (Agenda Item 4.2)

RESOLVED: that the notes of the meeting held on 14th August 2003 be noted.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

SAC

03/P/1217/O – Erection of Affordable Housing on land at Well Park, Congresbury (Agenda Item 6.1)

The Director of Development and Environment reported on the application. He referred to the update sheet, a copy of which is filed on the signed Minute Book.

RECOMMENDED: that the application be APPROVED subject to the completion of a Section 106 legal agreement securing a restriction on occupancy of the units in accordance with Policy HOU/12 and proposed Policy H/5 of the Replacement Local Plan and to secure financial contributions towards the public open space and improvements to the footpath network and subject to the following conditions:

1. Approval of the details of the siting, design and external appearance of the building(s), and the landscaping of the site (hereinafter called "the reserved matters") shall be obtained from the Local Planning Authority, in writing before any development is commenced.

2. Plans and particulars of the reserved matters referred to in Condition 01 above, relating to the siting, design and external appearance of any buildings to be erected, the means of access to the site and the landscaping of the site, shall be submitted in writing to the Local Planning Authority and shall be carried out as approved.

3. Application for approval of the reserved matters shall be made to the Local Planning Authority before the expiry of three years from the date of this permission.

4. The development hereby permitted shall be begun either before the expiry of five years from the date of this permission, or before the expiry of two years from the date of approval of the last of the reserved matters to be approved, whichever is the later.

5. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 or any Order revoking and re-enacting that Order, no additional windows shall be inserted in the elevations of properties overlooking the northern boundary of the site without the permission of the Local Planning Authority.

6. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 or any Order revoking and re-enacting that Order, no gates, fences, walls or other means of enclosure shall be erected or constructed to any plot boundary without the permission of the Local Planning Authority.

7. No works shall be commenced until samples of materials have been submitted to and approved by the Local Planning Authority.

8. All works comprised in the approved details of landscaping shall be carried out during the months of October to March inclusive following occupation of the dwellings, or completion of the development, whichever is the sooner.

9. Trees, hedges and plants shown in the landscaping scheme to be retained or planted which, during the development works or a period of 10 years following implementation of the landscaping scheme, are removed without prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season with others of such species and size as the Authority may specify.

10. Finished floor levels of all new dwellings to be built on site shall not be set at a level lower than 9.3m Above Ordnance Datum.

11. No development approved by this permission shall be commenced until a scheme for the provision of surface and foul water drainage works has been submitted to and approved in writing by the Local Planning Authority. The drainage works shall be completed in accordance with the details and timetable agreed.

12. No development approved by this permission shall be commenced until a scheme for the provision and implementation of compensatory flood storage works has been submitted to and approved in writing by the Local Planning Authority. The scheme shall be implemented in accordance with the approved programme and details.

13. The application for reserved matters shall include details of a footpath link from the site to the nearby public footpath and this footpath link shall be provided prior to the occupation of the last dwelling in accordance with the approved details.

14. There shall be no more than 13 dwellings provided on the site and a range of dwelling sizes shall be proposed, to include two bungalows nearest to the existing settlement on the northern side.

Advice Notes: The applicant is advised that

1. Consideration should be given to the construction of the development in terms of hours of working, parking and access to reduce the impact on the existing residents.

2. They should liaise with Congresbury Parish Council and arrange a consultative event with the Parish.

PART 2 – DECISIONS OF THE COMMITTEE

SAC

02/P1438/F – The addition of a green oak porch to the north elevation of the Chapel at Wrington United Reformed Church, Ropers Lane, Wrington (Agenda Item 6.2)

The Director of Development and Environment reported on the application. He referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be APPROVED subject to 5 years condition.

SAC

02/P/1531/F – Extension to existing agricultural building and erection of implement store (retrospective application), change of use of part of agricultural building to form shop at Over Langford Manor, Bath Road, Upper Langford (Agenda Item 6.3)

The Director of Development and Environment reported on the application. He referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: (a) that the application be REFUSED with ENFORCEMENT f