Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 22nd July 2003

Dear Sir or Madam

South Area Committee

Wednesday 30th July 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 5.15 p.m in the Kenn Room. A list of items of business notified by Town and parish Councils is attached at Appendix A page 7.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Ann Harley (Chairman), Ian Porter(Vice-Chairman), Elfan Ap Rees, Tony Lake, Tom Leimdorfer, Hugh Parsons, Ian Peddlesden, Audrey Telling, Elizabeth Wells, Deborah Yamanaka

All other Members of the Council (for information)

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils. A copy of the relevant protocol is attached (page 5).

AGENDA

1 Public Speaking at Area Committee (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes of the Meeting held on 25th June 2003 - to be confirmed as a correct record and signed by the Chairman (copy attached – page 8)

5 Matters referred by the Council, the Executive or other Committees

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 03/P/1217/O Erection of affordable housing – Land at Well Park Congresbury (page 17)

Section 2 – for decision by the Area Committee

6.2 03/P/1510/F Two additional bedrooms and bathroom in roof space with dormer windows (Retrospective Application) at Leeside, West Street, Banwell (page 26)

6.3 03/P/1621/F Erection of a small single storey extension to create a small cloakroom at Banwell County Primary School, West Street, Banwell (page 31)

Section 3 for information

6.4 Delegated Decisions (page 34)

6.5 Appeals (page 39a)

Section 4 – for consultation

6.6 Eastwell Lane, Fullers Lane and Yadley Lane, Winscombe – Definitive Map Modification Order in respect of claimed Byways Open to All Traffic (page 40)

7 Certificate of Lawfulness for a proposed development – Repositioning of entrance and driveway at Garden Cottage, Front Street, Churchill (Application Number 02/P/2852/LDP) (page 63)

8 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman, Spokespersons for opposition groups and Officers

will be held on Monday, 28th July 2003 at 09.00 am in the Steepholm Room.

APPENDIX A

NORTH SOMERSET COUNCIL – PARISH VOICE

Introduction

Parish Voice takes place before the meetings of the four Area Committees. It is mentioned in the Council’s Constitution and was established to provide a means of Parish and District Councillors to be able to discuss matters relevant to the particular areas for which they were elected. It is a forum to exchange views and to bring certain matters to each other’s attention.

Although officers employed by the District Council may attend to explain technical or professional views on particular items, it is a discussion forum between the District Councillors and the views of the elected parish councils. Accordingly, officers will not attend the Parish Voice specifically but with sufficient notice relevant officers may be available at the request of the Chairman to assist with any technical or professional information which may be required.

The Chairman of the Area Committee will also be the Chairman of the Parish Voice meeting and will determine the order of matters to be discussed and the period of time to be allocated to each item. The ruling of the Chairman or person presiding will be final. In the event that no issues have been notified by the deadline, Parish Voice will not take place.

Arrangements

The four Parish Voice will take place before each of the Area Committees which meet on a monthly basis. The Area Committees are for determining planning applications pertaining to their area. The Area Committees are non political and each District Councillor has the right of membership to the Area Committee responsible for the geographical area in which his/her ward is situated.

Before each of the Area Committees there will be a half hour period known as the Parish Voice. As mentioned in the introduction this is an informal discussion session to provide an opportunity for both parish/town councillors to raise matters of concern, except planning applications or matters of a confidential nature, with District Councillors. The discussions will be recorded in general terms but will not be minuted, as it will not form part of the formal Area Committee Meeting. This is to bring a degree of informality to proceedings and assist discussion between the parties.

Parish Voice

Each town/parish council in the area of an Area Committee has a standing invitation to attend Parish Voice held before the meeting. Any issue or question can be discussed except ones relating to the determination of any planning application or confidential item. Each town/parish can send up to two representatives, which may include the clerk. In general each town/parish council will be limited to one item of discussion per meeting.

To facilitate more meaningful discussion town/parish councils should contact the clerk to the Area Committee meeting with details of the issue(s) to be raised. These must have support of the relevant town/parish council. This notification should be in writing and should be received no later than 10 days prior to the meeting. This will enable the matter to be raised to be circulated with the agenda papers which will give the opportunity for District Councillors to find out more about the particular matter before the meeting.

In exceptional circumstances the Chairman of the meeting may agree to accept items not received within the timescale to be included on the agenda papers as an urgent item if notified with the reason for urgency before the meeting. District Councillors will attend the meeting as District Councillors and will not assume the role of town/parish councillor where they hold joint membership. Voting will not take place and there will be no resolutions of Parish Voice save that the Chairman may refer a matter to the Executive, Executive Member, Select Committee or Standards Committee as appropriate.

A town or parish councillor may stay and attend the Area Committee which follows the Parish Voice but will have no right to speak or participate, as the Councils’ Standing Orders will apply to that meeting.

AGENDA ITEM 4

DRAFT

MINUTES

OF THE MEETING OF THE

South Area Committee

Wednesday 25th June 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.00 p.m. Meeting Concluded: 7.00 p.m

PRESENT: Councillors Ann Harley (Chairman), Ian Porter (Vice-Chairman), Elfan Ap Rees, Tony Lake, Tom Leimdorfer, Hugh Parsons, Ian Peddlesden, Audrey Telling, Elizabeth Wells, Deborah Yamanaka

SAC

Public Speaking at Area Committees under Standing Order 17A (Agenda Item 1) – Mr. Coote

Mr. Coote addressed the Committee and spoke against Planning Application 03/P/0121/F – Proposed erection of timber clad pig breeding buildings and retention of existing pig pen and run on land adjacent to Walnut Barn, Church Lane, Hutton. He considered that if the applicant revised the application by more sensitive siting of the breeding units, properly constructed drainage facilities and controlled management, this would satisfy adjacent neighbours, Hutton Parish Council and other residents worried about the prospect of polluted surface run-off.

SAC

Public Speaking at Area Committees under Standing Order 17A (Agenda Item 1) – Mr. Orchard

Mr. Orchard, the applicant, spoke in favour of Planning Application 03/P/0121/F - Proposed erection of timber clad pig breeding buildings and retention of existing pig pen and run on land adjacent to Walnut Barn, Church Lane, Hutton. He responded to the following points:

· odour/hygiene issues

· drainage issues

· history of site

SAC

Public Speaking at Area Committees under Standing Order 17A (Agenda Item 1) – Mr. Wroath

Mr.Wroath, the applicants, addressed the Committee and spoke in favour of Planning Application 03/P/0785/F – Erection of a first floor extension at Normandy House, Church Street, Blagdon. He addressed the following issues contained in the Acting Director of Development and Environment’s report:

· serious overlooking issue

· irreparably damage the Conservation Area

· amendments to the planning application

· siting of windows

He concluded by stating that they had worked hard to produce a design that would complement the property and preserve the character of the area and were surprised at the opposition since expressed.

SAC

Declarations of Interest by Members (Agenda Item 3)

Councillor Mrs. Wells declared a personal prejudicial interest in Agenda Item 6.7 (Minute No. SAC 30 refers) as she is the applicant.

Councillor Lake declared a personal prejudicial interest in Agenda Item 7 (Minute No. SAC 39) as he is lives next door to the applicant.

SAC

Minutes of the Meeting held on 21st May 2003 (Agenda Item 4.1)

RESOLVED: that the minutes of the meeting held on 21st May 2003 be approved as a correct record and signed by the Chairman.

SAC

Minutes of the Site Inspection held on 4th June 2003 (Agenda Item 4.2)

RESOLVED: that subject to the draft minute being altered to read Minute No. 17, the minutes be approved as a correct record.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None.

PART 2 – DECISIONS OF THE AREA COMMITTEE

SAC

Application 03/P/0121/F – Proposed erection of a timber clad pig breeding building and retention of existing pig pen and run on land adjacent to Walnut Barn, Church Lane, Hutton (Agenda Item 6.1)

The Acting Director of Development and Environment presented the report. He referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be REFUSED for the following reasons:

The form and appearance of the development would have an adverse impact on the Area of Outstanding Natural Beauty and on the character of the Conservation Area contrary to policies AONB/1 and CON/13 of the North Somerset Local Plan and policies ECH/3 and ECH/9 of the draft North Somerset Replacement Local Plan September 2002.

6.30 P.M. – COUNCILLOR PEDDLESDEN LEFT THE MEETING AND DID NOT RETURN

SAC

Application 03/P/1223/RG3/F – Variation of condition 6 of planning permission 01/P/1431/RG3, in order to vary the times for delivery and removal of materials associated with approved building works. The changes are from 0930 hours to 1400 hours (as previously approved) to 0800 hours to 0830 hours, 0930 hours to 1500 hours, 1545 hours to 1700 hours on Mondays to Fridays and 0900 hours to 1300 hours on Saturdays, with no use on Sundays or Bank Holidays, at Hutton Primary School, Church Lane, Hutton (Agenda Item 6.2)

The Acting Director of Development and Environment presented a report.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. The new community hall shall only be used between 08.00 hours and 22.30 hours Mondays to Thursdays, 08.00 hours to 23.00 hours on Fridays and Saturdays and 09.00 to 13.00 hours on Sundays.

3. Any amplified music (live or pre-recorded), public address systems or any other amplified sounds that are operated from within the extension hereby permitted, shall not be audible from the nearest residential property.

4. No work shall be commenced until samples of the materials to be used in the development, have been submitted to and approved, in writing, by the Local Planning Authority. The developments shall be carried out in the approved materials unless otherwise agreed in writing.

5. No development shall be commenced until drainage details including land drainage where applicable have been submitted to and approved by the Local Planning Authority. Such works shall be carried out concurrently with the development to a programme to be agreed and approved, in writing, by the Local Planning Authority.

6. There shall be no deliveries to the site or removal of building materials from the site associated with the construction of the development hereby permitted, except between 08.00 hours to 08:30 Hours, 09:30 Hours to 15:00 Hours and 15:45 Hours to 17:00 Hours Mondays to Fridays and 09:00 Hours to 13:00 on Saturdays.

7. There shall be no vehicle movements associated with the construction of the development hereby permitted to or from Robin Drive, until the route and surfacing of a temporary access road has been approved by the Local Planning Authority. This temporary road shall be removed and the ground returned to its former condition once the development is completed.

SAC

Application 03/P/0760/F – Reinstatement of residential use at existing cottage at Rookery Farm, Nye Road, Nye, Hewish (Agenda Item 6.3)

The Acting Director of Development and Environment reported that this application had been WITHDRAWN.

SAC

Application 03/P/0785 – Erection of a first floor rear extension at Normandy House, Church Street, Blagdon (Agenda Item 6.4)

The Acting Director of Development and Environment presented the report.

The Committee did not consider that the application would adversely affect neighbouring properties and due to the mixed style of building in the vicinity, would not adversely affect the character or appearance of the Conservation Area.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby shall be begun before the expiry of five years from the date of this permission.

2. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no additional windows, roof lights or dormers shall be inserted in the north, south or east elevations without the prior written consent of the Local Planning Authority.

3. The external walling and roofing materials to be used in the building works hereby permitted shall be identical to those in the existing building and shall not include hanging tiles as indicated on the approved plans but render. If any other material is proposed no development shall take place until such has been approved, in writing, by the Local Planning Authority.

SAC

Application 03/P/0914/F – Erection of two storey rear extension and garage at 17 Yadley Close, Winscombe (Agenda Item 6.5)

The Acting Director of Development and Environment presented the report. He referred to the update sheet, which included amended plans, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no additional windows, roof lights or dormers shall be inserted in the north or west elevations of the extension without the prior written consent of the Local Planning Authority.

3. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, the windows in the north elevation shall be glazed permanently with obscure glazing.

4. The garage hereby permitted shall not be used except for private and domestic purposes and shall at no times be used for any commercial or business purposes whatsoever.

SAC

Declaration of Interest by a Member

Councillor Mrs. Yamanaka declared a non significant personal interest in Agenda Item 6.6 (SAC Minute No.30) as she lives next to the school.

SAC

Application 03/P/1280/LB – Remedial structural work to small roof adjacent to entrance porch at Wrington VC Primary School, School Road, Wrington (Agenda Item 6.6)

The Acting Director of Development and Environment presented the report. He referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the Listed Building be referred to the Secretary of State with a recommendation of APPROVAL subject to the following conditions:

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. All new external and internal works and finishes, and works of making good, shall match the existing original work in respect of materials used, detailed execution and finished appearance except where indicated otherwise on the drawings hereby approved.

3. Prior to works commencing on works associated with the repair, replacement or treatment of the roof or floor timbers the appointed builder(s)/craftsmen shall identify and agree on site with an officer appointed by the Council the extent of all damaged and decayed timbers and the measures necessary to carry out the appropriate repair, replacement or treatment. The development shall be completed in accordance with the agreed programme.