Contact: Philip Day

Direct Dial: 01934 634900

E-mail: philip.day@n-somerset.gov.uk

Date: 14th July 2003

TO ALL MEMBERS OF THE COUNCIL

Dear Sir or Madam

SUMMONS TO ATTEND The Council MEETING –

TuESDAY 22nd JUly 2003

You are requested to attend the Meeting of the North Somerset District Council to be held at

6.00 p.m. on Tuesday 22nd July 2003 at the Town Hall, Weston-super-Mare. The agenda is set out below.

Yours faithfully

Solicitor to the Council

On the entrance of the Chairman, the Council will be requested to stand.

The Chairman will invite the Chaplain to offer prayer.

AGENDA

1 Public Participation, Petitions, and Deputations (Standing Orders 2(vi) and 17)

The Council will hear any person who wishes to address it in accordance with the Standing Orders. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions. This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application. Details of the requests in respect of Public Participation will be circulated to Members in their pigeon holes prior to the meeting.

The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting. Details of the questions will be circulated to Members in their pigeon holes prior to the meeting.

2 Apologies for absence

3 Petitions To Be Presented by Members (Standing Order No. 16)

These have to be received by the Solicitor to the Council by 12.00 noon on the day of the meeting.

4 Declarations of Interest by Members

5 Minutes of the Meeting of the Council, 17th June 2003, bundle 1 page 1

6 The Constitution 2003

Amendments to Standing Orders were deferred until this meeting and it now remains for the Council to approve them. Reference should be made to minute COU 33 of the previous meeting.

7 Honorary Aldermen

The Council decided to exercise its right to create Honorary Aldermen at the previous meeting. Proposals for suitable candidates will be invited at this meeting.

8 Announcements from the Chairman, the Leader, and the Chief Executive Officer

9 To Receive the Forward Plan (dated 17/07/03), to follow

10 Advance Written Questions (Standing Order No. 18)

These must be directed to the Chairman or Vice Chairman of the Executive, any other Executive Member, the Chairman or Vice Chairman of the Planning and Regulatory Committee. Questions should be received by the Solicitor to the Council by 12.00 noon on the day before the meeting.

Copies of questions that have been submitted will be circulated to Members in their pigeonholes prior to the meeting.

11 Question Time (Standing Order No. 18)

Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for fifteen minutes.

Members are requested to supply the Clerk with a note of each question at, or just after, the meeting. A summary note of each question will be included in an appendix to the minutes.

12 Report and Matter Referred From The Executive, 1st July 2003

The agenda item number mentioned in the heading of the individual extract refers to the agenda of the relevant Executive meeting. All Members have been supplied with the agenda papers and are commended to review them prior to the Council meeting.

EXE 25 Birnbeck Pier, bundle 1 page 14

EXE 29 Goblin Combe Environment Centre Establishment, bundle 1 page 14

13 Reports and Matters Referred From The Policy and Scrutiny Panels

None

14 Reports and Matters Referred From The Other Committees

None

15 Reports On Joint Arrangements and External Organisations and Questions Relating Thereto

Avon and Somerset Police Authority

Report of Councillor Terry, bundle 1 page 16

16 Motions Submitted By Members (Standing Order No. 14)

None

17 Integrated Community Equipment Service Contract

Report of Councillor Ashton, bundle 2 page 1

18 Appointment of Independent Members and Town/Parish Council Representatives to the Standards Committee

Report of the Solicitor to the Council, bundle 2 page 8

19 Appointments on Outside Bodies: Mead Vale Community Association

Report of the Solicitor to the Council, bundle 2 page 10

20 Statement of Accounts 2002/03

Report of the Director of Finance and Resources, bundle 2 page 12

21 Financial Regulations

Report of the Director of Finance and Resources, bundle 2 page 68

22 Urgent Business permitted by the Local Government Act 1972 (if any)

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

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EXEMPT ITEMS

In the event that the Council wishes to consider an item in exempt session, the following resolution should be passed:

“That the press and public be excluded from the meeting during consideration of the following items of business on the ground that their consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION