Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 13th June 2003

Dear Sir or Madam

South Area Committee

Wednesday 25th June 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

All Members are requested to retain the report of the Acting Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 5.15 pm in the Kenn Room. Please note however, that at the time of the agenda preparation no items of business have been received.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Ann Harley (Chairman), Ian Porter (Vice-Chairman), Elfan Ap Rees, Tony Lake, Tom Leimdorfer, Hugh Parsons, Ian Peddlesden, Audrey Telling, Elizabeth Wells, Deborah Yamanaka

All other Members of the Council (for information)

All Parish Councils under the South Area Committee remit

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils.

AGENDA

1 Public Participation/Petitions/Deputations (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of 5 minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes)

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes - to be confirmed as a correct record and signed by the Chairman

4.1 Minutes of the meeting held on 21st May 2003 – copy attached (page 5)

4.2 Minutes of the sites inspections held on 4th June 2003 – copy attached (page 10)

5 Matters referred by the Council, the Executive or other Committees (if any)

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

NONE

Section 2 – for decision by the Area Committee

6.1 03/P/0121/F Proposed erection of a timber clad pig breeding building and retention of existing pig pen and run on land adjacent to Walnut Barn, Church Lane, Hutton (page 12)

6.2 03/P/1223/RG3/F Variation of condition 6 of Planning Permission 01/P/1431/RG3 in order to vary the times for delivery and removal of materials associated with approved building works. The changes are from 09.30 hours to 14.00 hours(as previously approved) to 08.00 to 08.30 hours, 09.30 hours to 15.00 hours, 15.45 hours to 17.00 hours on Mondays to Fridays and 09.00 hours to 13.00 hours on Saturdays, with no use on Sundays or Bank Holidays, at Hutton Primary School, Church Lane, Hutton (page 21)

6.3 03/P/0760/F Reinstatement of residential use at existing cottage at Rookery Farm, Nye Road, Nye, Hewish (page 26)

6.4 03/P/0785/F Erection of a first floor rear extension at Normandy House, Church Street, Blagdon (page 32)

6.5 03/P/0914F Erection of a two storey rear extension and garage at 17 Yadley Close, Wrington (page 37)

6.6 03/P/1280/LB Remedial structural work to small roof adjacent to entrance porch at Wrington VC Primary School, School Road, Wrington (page 42)

6.7 03/P/1047/F3 Renewal of 98/0675 for the conversion of existing stable and garage into 2 holiday flats at Arben Bloom, Churchill Green, Churchill (page 46)

6.8 Unauthorised use of land for the provision of off site car parking in conjunction with Bristol Airport on various sites in the vicinity – Background information relating to reports 6.8a to 6.8e below (page 51)

6.8a The Old Forge, Lulsgate Bottom (page 55)

6.8b Tall Pines Golf Course, Wrington (page 60)

6.8c Airport Tavern, Lulsgate (page 65)

6.8d Goblin Combe Farm, Redhill (page 70)

6.8e Ashdale, Downside House Farm (page 75)

Section 3 for information

6.9 Delegated Decisions (page 78)

6.10 Appeals (page 83)

Section 4 – for consultation

None

7 Certificate of Lawfulness for existing use as single dwelling house with residential garden at Myrtledene, 27 Greenhill Road, Sandford (Application No.03/P/1044/LUE)– Report of the Solicitor to the Council (page 85)

8 Area Committee Budget Bidding – Report of the Customer Services Officer (page 89)

9 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman, Spokespersons for opposition groups and Officers

will be held on Monday 23rd June at 09.00 in the Steepholm Room.

AGENDA ITEM 4.1

DRAFT

MINUTES

OF THE MEETING OF THE

South Area Committee

Wednesday 21st May 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.30 p.m. Meeting Concluded: 7.40 p.m.

PRESENT: Councillors Ann Harley, Tony Lake, Tom Leimdorfer, Hugh Parsons, Ian Peddlesden, Ian Porter, Audrey Telling, Deborah Yamanaka

APOLOGIES FOR ABSENCE: Councillors Elfan Ap Rees, Elizabeth Wells

SAC 1

Election of Chairman

RESOLVED: that Councillor Mrs Ann Harley be elected Chairman of the Committee for the Muncipal Year 2003/04.

SAC 2

Election of Vice-Chairman

RESOLVED: that Councillor Ian Porter be elected Vice-Chairman of the Committee for the Municipal Year 2003/04.

SAC 3

Public Speaking at Area Committees under Standing Order 17A (Agenda Item 1)

Mr Coote addressed the Committee and spoke against Planning Application 03/P/0121/F – Proposed erection of timber clad pig breeding building and retention of existing pig pen and run on land adjacent to Walnut Barn, Church Lane, Hutton. He drew members attention to his concerns regarding environmental impact, amount of objections to the application and complaints previous complaints surrounding the site.

SAC 4

Public Speaking at Area Committees under Standing Order 17A (Agenda Item 1)

Mr Orchard, the applicant, spoke in favour of Application 03/P/0121/F – Proposed erection of timber clad pig breeding building and retention of existing pig pen and run on land adjacent to Walnut Barn, Church Lane, Hutton and also spoke in favour of the application. He referred to the following points:

· Restoration Plan

· Support of Defra's Countryside Stewardship

· Amount of livestock at certain times

· Hygiene at site

· Willingness for site visit

SAC 5

Public Speaking at Area Committees under Standing Order 17A (Agenda Item 1)

Mrs Lewis addressed the Committee and spoke in favour of Application 03/P/0571/1/F – vary Condition No 3 at Planning Permission 61530/C to existing haulage yard and service bay to include motorbike servicing – Hillgate House Yard, Bridgwater Road, Bleadon, Weston super Mare (Agenda Item 6.2). She raised concerns regarding business viability, previous conditions to site and environmental issues.

SAC 6

Declarations of Interest (Agenda Item 3)

Councillor Mrs Telling (Agenda Item 6.3) 02/P/2888/PA1 – Non-prejudicial interest – a family member is Director of the Flying School.

SAC 7

Minutes of the Meeting held on 23rd April 2003 (Agenda Item 4)

RESOLVED: that the minutes of the meeting be approved as a correct record and signed by the Chairman, subject to it being noted that (a) Councillor Porter was in attendance at the meeting; (b) Councillor Mrs Yamanaka declared she was a school governor and member of the Memorial Hall – Minute No 62 refers; and (c) thanks were given by all members of the committee – Minute No 64 refers.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None.

PART 2 – DECISIONS OF THE AREA COMMITTEE

SAC 8

03/P/0121/F – Proposed erection of a timber clad pig breeding building and retention of existing pig pen and run on land adjacent to Walnut Barn, Church Lane, Hutton (Agenda Item 6.1)

The Acting Director of Planning and Environment presented the report and referred to the update sheet.

RESOLVED: that the application be DEFERRED subject to a site meeting – details to be confirmed.

SAC 9

03/P/0571/F – Vary Condition No 3 of Planning Permission 61530/C to use existing haulage yard and service bay to also include motorbike servicing at Hillgate House Yard, Bridgwater Road, Bleadon (Agenda Item 6.2)

The Acting Director of Development and Environment reported on the above application and referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. There shall be no working on Sundays and Bank Holidays or before 0800 or after 1800 on Mondays to Fridays inclusive and before 0800 or after 1600 on Saturdays.

3. The site shall be used as a haulage contractors depot and motorbike servicing facility and for no other purpose.

4. All noisy repairs and testing of motorbike engines should be carried out within the building at all times and all the windows and doors of the service bay shall be shut.

5. The motor bike servicing use hereby permitted shall be carried out only by the applicant and staff employed by him and no other persons without the prior approval of the Local Planning Authority.

SAC 10

02/P/2888/P/A/I – Proposed new general aviation facility at Bristol International Airport, Lulsgate, Wrington (Agenda Item 6.3)

The Acting Director of Development and Environment reported on the above application and referred to the update sheet a copy of which is filed on the signed minute book.

The Committee requested that the airport consider increasing the the amount of landscaping to screen the new buildings, improving the design of the buildings and investigating light pollution in the area.

RESOLVED: that no objections be raised to these proposals subject to the receipt of satisfactory elevational plans in respect of the hanger and flying centre buildings.

SAC 11

03/P/0557/F – Proposed erection of a first floor one bedroom flat over existing ground floor shop at Winscombe Travel, Corner House, Woodborough Road, Winscombe (Agenda Item 6.4)

The Director of Development and Environment reported on the above application. He also referred to the update sheet, a copy of which is filed on the signed Minute Book.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, the staircase window on the west elevation and the bathroom window on the east elevation shall be glazed with obscure glazing prior to the occupation of the flat and shall be thereafter retained as such at all times.

3. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, the kitchen window on the west elevation shall remain permanently as a high level window.

4. The proposed car parking area shall be provided prior to the construction of the flat hereby approved. Once provided it shall thereafter be retained for parking in connection the the flat unless indicated otherwise by the Local Planning Authority.

SAC 12

03/P/0877/F – Erection of new dwelling and erection of front porch to existing dwelling at 1 North Hills Close, Hutton (Agenda Item 6.5)

The Acting Director of Development and Environment reported on the above application.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no extensions or external alterations to the dwelling shall be carried out without the permission, in writing, of the Local Planning Authority.

3. The garage hereby permitted shall be provided prior to the occupation of the dwelling and it shall not be used except for private and domestic purposes and shall at no times be used for any commercial or business purposes whatsoever.

4. No development shall be commenced until drainage works have been carried out in accordance with details to be submitted to and approved, in writing, by the Local Planning Authority.

5. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no gates, fences, walls or other means of enclosure shall be erected or constructed other than those expressly authorised by this permission, in writing, of the Local Planning Authority.

6. No development shall take place in the area shown on Approved Plan Sheet A103 drawing number 2 until the developer has secured, to the satisfaction of the Local Planning Authority the implementation of a programme of archaeological investigation and