Agendas, Minutes and Reports

MINUTES

OF THE MEETING OF THE

Executive

Tuesday 27th May 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 10.00 a.m. Meeting Concluded: 10.58 a.m.

PRESENT: Councillors Michel Roe (Chairman), Peter Burden, Isabel Cummings, Peter Fisher, Peter Kehoe, Deborah Yamanaka.

APOLOGIES FOR ABSENCE: Councillors Nigel Ashton, Alan Hockridge (Vice-Chairman).

ALSO IN ATTENDANCE: Councillors Ian Baker, Bob Cook, Glyn Duck, Derek Kraft, Ian Peddlesden, Sally Tabrett, and Clive Webb.

EXE

Minutes – 22nd April 2003

RESOLVED: that the minutes of the meeting be approved as a correct record.

EXE

Housing Association Development Programme 2003/4 – Scheme Details and Funding Approval (Minute EXE 202) (Agenda Item 5)

A report on this matter had been considered at the previous meeting and a recommendation had been made to the Council. The Council had referred the recommendation back to the Executive for further consideration.

The Executive reconsidered the report and concluded that Members’ concerns were primarily matters which could be addressed by the Area Committee.

RECOMMENDED TO THE COUNCIL: that the forward allocation of affordable housing commuted sums arising from the West Wick Section 106 Agreement to provide up to £570,000 funding for Raglan Housing Association’s SRB6 Development at Severn Road, Weston-super-Mare, be approved.

EXE

Forward Plan Dated 16/05/03 (Agenda Item 6)

RESOLVED: that the Plan be received and that it be noted that the Best Value Performance Plan listed on page 15 will be submitted direct to the Council meeting because of the timescales involved.

EXE

Appointments to Outside Bodies 2003/04 (Agenda Item 7)

RESOLVED: that the Executive appointments to Outside Bodies, contained in Appendix 1 of these minutes, be approved and adopted.

EXE

Insurance Arrangements for 2003/04 (Agenda Item 8)

Councillor Roe presented a report.

RESOLVED:

(1) that the Executive note the outcome of negotiations undertaken by the Director of Finance and Resources with regard to the Council’s insurance cover for 2003/04, the details of which are contained in Appendix 1 of the report; and

(2) that the Executive also note the potential further implications to the Council of the current survey being undertaken to identify the extent of “consortia” constructed school buildings owned by the Council.

EXE

Locking Castle Learning and Resource Centre (Agenda Item 9)

The Director of Finance and Resources presented a report.

RESOLVED: that the revised capital budget of £9.220m be approved and that the Capital Programme be amended and that the funding set out in the report also be approved.

EXE

Homelessness Review and Strategy (Agenda Item 10)

Councillor Mrs. Cummings presented a report.

RESOLVED: that the Executive adopt the approach to develop a Homelessness Strategy referred to in the report.

EXE

Housing Renewal Assistance Policy (Agenda Item 11)

Councillor Mrs. Cummings presented a report.

RESOLVED:

(1) that the draft policy relating to Housing Renewal Assistance be supported;

(2) that a limited consultation exercise with partners directly affected by the policy, to incorporate comments for consideration by the next meeting of the Health and Wellbeing Select Committee, be approved; and

(3) that the Housing Renewal Assistance Policy be considered at the meeting to be held on 1st July 2003.

EXE

Housing Option Appraisal (Agenda Item 12)

Councillor Mrs. Cummings presented a report.

RESOLVED:

(1) that a cross-party working group be established, to comprise four councillors, four tenant representatives, and one Unison representative, the working group to meet on a monthly basis from June until November 2003 and report to the Executive and that it undertake a Housing Options Appraisal following Government guidance and criteria; and

(2) that the working group follow the suggested terms of reference, the proposed project plan and guiding principles contained in the report, for carrying out the Option Appraisal.

EXE

Welfare Catering Contract (Agenda Item 13)

Councillor Roe presented a report.

RESOLVED: that the Welfare Catering Contract be awarded to Eurest for a period of three years, to commence on 1st August 2003.

EXE

General Fund and Housing Revenue Account Budget Monitoring Report for Month 12 (Agenda Item 14) (URGENT ITEM)

The Chairman ruled that a report on this matter be considered as urgent because of the need to meet the statutory deadline for the closing of the accounts.

Councillor Roe presented a report.

RESOLVED:

(1) that the latest estimated outturn position of an underspend on the Council’s revenue and capital budgets for 2002/03, which is referred to in paragraph 9 and detailed in Appendix 1 of the report, be noted; and

(2) that a reserve of £150,000 be created for the refurbishment and repairs to leisure centres and a further sum of £150,000 be used as a contribution to the settlement in respect of the item mentioned at Minute EXE 14 below, both following the £580,000 windfall from rates on the properties referred to in the report, as requested by the Director of Development and Environment.

EXE

The Hutton Moor Playing Fields Project (Agenda Item 17) (URGENT ITEM)

The Chairman ruled that a report on this matter be considered as urgent because there would be demonstrable harm to the public interest if the grant aid requirement by Sport England to complete the bulk of the work by October 2003 were not met.

Councillor Roe presented a report.

RESOLVED: that a further report on this matter be submitted to the next Council Meeting.

EXE

Exclusion of Press and Public

RESOLVED:

(1) that the press and public be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972, Paragraph 12 of Part I of Schedule 12A; and

(2) that members of the Council who are not members of the Executive be invited to remain.

EXE

Contractual Claims and Future Contractual Arrangements with Quadron Services Limited (Agenda Item 15) (URGENT ITEM AND EXEMPT ITEM)

The Chairman ruled that a report on this matter be considered as urgent to provide for the continuation of the management of leisure centres.

Councillor Roe presented a report.

RESOLVED: that, taking into account the factors raised in the report, the package of measures set out in the “without prejudice” correspondence attached at Appendix 2 of the report, be approved.

________________________________

Chairman

________________________________

APPENDIX 1

NORTH SOMERSET APPOINTMENTS ON EXTERNAL ORGANISATIONS – APPOINTMENTS BY THE EXECUTIVE

Guide to Categories

1. To be filled by Councillors (Travelling and subsistence allowances payable)

2. Preferably to be filled by Councillors (Travelling, subsistence and overnight subsistence by prior arrangement)

2a To be filled by Councillors (Travelling, subsistence allowance and overnight subsistence by prior arrangement)

3. To be filled by Councillors, Officers or members of the public (No allowances payable by this authority)

3a To be filled by Councillors (No allowances payable by this authority)

C a t	Organisation	No. of Appts.	Authority Granted by	Representative	Term of Office Expires	Name & Address of Correspondent
2a	Arts Development Planning Forum	3	EXE 4/2003	Cllr Ian Bates Cllr John Crockford-Hawley	Municipal Year End	Chris Humphrey South West Arts Bradnich Place Gandy Street Exeter EX4 3LS
2a	Avon County Scout Council	1	EXE 4/2003	Cllr Sally Tabrett	Municipal Year End	Mr David Thomas County Secretary Avon Scout County Woodhouse Park Almondsbury BS32 4LX
2a	Avon Health Standing Panel for Reviewing Decisions in Eligibility for NHS Continuing Inpatient Care	1	EXE 4/2003	Executive Member Social Care (by designation)	Municipal Year End	Avon, Gloucestershire and Wiltshire Strategic Health Authority, Jenner House, Langley Park, Chippenham Wiltshire SN15 1GG
3	Bristol & District Community Health Council	3	EXE 4/2003	Mrs Daisy Bickley Vacancy Vacancy	31.08.04	Avon, Gloucestershire and Wiltshire Strategic Health Authority, Jenner House, Langley Park, Chippenham Wiltshire SN15 1GG
1	Bristol Environmental Records Centre (JAC)	3	EXE 4/2003	Cllr Peter Bryant Cllr Jon Gething plus 1 Labour nominee (to be confirmed)	Municipal Year End	The Manager, Bristol Environmental Records Centre, Ashton Court Visitor Centre Ashton Court Estate BS41 9JN
1	British Resorts Association	1	EXE 4/2003	Executive Member Economic Development (by designation)	Municipal Year End	British Resorts Association Crown Buildings Eastbank Street Southport PR8 1DL
1	Care & Repair (North Somerset)	1	EXE 4/2003	Cllr Isabel Cummings	Municipal Year End	Andrew Harrold 21 Somerset Square Nailsea BS48 1RQ
2a	Community Action	1	EXE 4/2003	Cllr Tony Lake	Municipal Year End	Ms Vanessa Collier Church House 74 Long Ashton Road BS18 9LE
2	Federation of Economic Development Authorities	1	EXE 4/2003	Executive Member Economic Development (by designation)	Municipal Year End	Director of Development and Environment (Economic Development)
1	Goblin Combe Environment Centre	2	EXE 4/2003	Executive Member Environment & Community (by designation) Cllr Peter Burden	Municipal Year End	James Benson Goblin Combe Environment Centre Plunder Street Cleeve BS49 4PH
2	Gordano Valley Drainage Board	7	EXE 4/2003	Cllr Peter Burden Cllr Robert Coleman Cllr John Daws Cllr Jon Gething Cllr David Shopland Cllr Chanel Stevens Mrs B. Bennett	Municipal Year End	Mrs G Harris Clerk to the Gordano Valley Drainage Board, Mendip View Farm, Kingston Seymour BS21 6XH
2	Hinkley Point Local Liaison Committee	2	EXE 4/2003	Cllr Deborah Yamanaka Cllr Clive Webb	Municipal Year End	British Energy, Barnett Way, Barnwood, Gloucestershire GL4 3RS/ BNFL Hinkley Point Visitor Centre Bridgwater TA5 1YA
1	Joint Committee for Strategic Planning & Transportation	5	EXE 4/2003	Voting Member Executive Member Strategic Planning (by designation) Voting Deputy Executive Member Economic Development (by designation) Cllr Glyn Duck Cllr Tony Lake Cllr John Clark	Municipal Year End	Bath & North East Somerset Council Riverside, Temple Street Keynsham BS31 1LA
1	Leaders Forum (CUBA)	1	EXE 4/2003	Leader of Council (by designation)		Chief Executive’s Office
2	Levels and Moors Partnership	1	EXE 4/2003	Cllr Ann Harley	Municipal Year End	LAMP C/o Ms Pam Maxfield Somerset County Council County Hall Taunton TA1 4DY
1	Local Government Association General Assembly	4	EXE 4/2003	Cllr Alan Hockridge Cllr Peter Fisher Cllr Mike Roe Cllr Chanel Stevens	Municipal Year End	Chief Executive Local Government Assoc. Local Government House Smith Square London SW1P 3HZ
	Local Government Association Public Transport Consortium	2	EXE 4/2003	Executive Member Strategic Planning (by designation) Cllr Roz Willis	Municipal Year End	Director of Development and Environment (Planning Policy)
1	Local Government Association Rural Commission	2	EXE 4/2003	Voting Member Executive Member Strategic Planning (by designation) Non-voting Member Executive Member Environment & Community (by designation)	Municipal Year End	Marion Stribling Local Govt. Assoc. Local Government House, Smith Square London SW1P 3HZ
1	Local Government Association South West Regional Branch	3	EXE 4/2003

Guide to Categories

Organisation

Exeter EX4 3LS

Cllr Tony Lake

Municipal Year End

Voting Member

Non-voting Member