Direct Dial: 01934 634907

Contact: Heather Sanders

E-mail: heather.sanders@n-somerset.gov.uk

Date: 28th May 2003

Dear Sir or Madam,

North Area Committee

Thursday 5th June 2003, 2.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 1.15 pm. Please note however that at the time of the agenda preparation no items of business have been notified.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Glyn Duck (Chairman), John Daws (Vice-Chairman), Nigel Ashton, Ian Bates, Nick Brown, John Clark, Alan Cotton, Peter Fisher, Jon Gething, George Morris, Michael Nobes, John Norton-Sealey, David Shopland, Chanel Stevens, Arthur Terry, Barry Walters

All other Members of the Planning & Regulatory Committee (for information)

AGENDA

1 Public Participation at Planning Meetings

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of 5 minutes for public participation on non-planning matters, up to a maximum of 30 minutes. Public speaking on planning applications will be limited to 3 minutes for the applicant/agent and 3 minutes for objectors, up to a maximum of 30 minutes.

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes (to be confirmed as a correct record and signed by the Chairman)

4.1 Minutes of the Meeting held on 15th May 2003 - copy attached

4.2 Minutes of the Sites Inspections held 28th May 2003 - to follow

5 Matters referred by the Council, the Executive or other Committees (if any)

6 Development Control – Reports of the Director of Development and Environment

Section 1 – for decision by the Planning and Regulatory Committee (if appropriate)

None

Section 2 – for decision by the Area Committee

6.1 03/P/0394/F Change of use from retail/light industrial workshop to fitness centre with café and crèche. Erection of extension to form aerobics hall new external low level façade internal alterations & construction of mezzanine, Market Hall, Alexandra Road, Clevedon & 03/P/0393/LB Alteration/extension & part demolition of existing outbuilding to form new aerobics hall, new external low level walling, construction of mezzanine, various internal partitions to form toilets & changing rooms etc. Market Hall, Alexandra Road, Clevedon – page 13

6.2 03/P/0596/F Change of use of greenhouses (D, E and F) for the sale of live fish and aquatic goods, together with change of use of external area (G) to store and to sell aquatic goods and siting of storage container (retrospective). Erection of 5 no polytunnels and extension to car park at Golden Acres Nursery, 35 Clevedon Road, Tickenham – page 23

6.3 03/P/0597/F Erection of marquee and construction of decking area on part of car park to form a sales area for garden furniture (retrospective) at Golden Acres Nursery, 35 Clevedon Road, Tickenham - page 32

6.4 03/P/0976/RM Submission of reserved matters of external appearance, siting, design means of access and landscaping for erection of 18 dwellings and associated parking, garages, roads and sewers pursuant to outline planning permission 01/P/1198/0 land off Meadow Road, Clevedon – page 39

6.5 03/P/0941/F Erection of single dwelling and associated parking, garage, roads and sewers, land off Meadow Road, Clevedon – page 48

6.6 03/P/0564/F Proposed change of use from public house and training centre to a single dwelling, The Royal Hotel, Pier Road, Portishead & 03/P/0763/LB Change of use from public house, training centre to a single dwelling involving internal alterations, The Royal Hotel, Pier Road, Portishead – page 54

6.7 03/P/0764/F Erection of dwelling and detached garage, ancillary accommodation above. Alteration/extension to existing driveway and erection of new triple garage to no. 16 on land to rear of no. 14 Hillcrest Road, Portishead – page 62

6.8 03/P/0527/O Erection of dwelling and garage (outline) at 2 Seaview Road, Portishead – page 70

Section 3 for information

6.9 Delegated Decisions – page 75

6.10 Appeals – page 77

Section 4 – for consultation

None

7 Area Committee Budget Bidding – Report of the Customer Services Officer (page 79)

8 Time of Meetings

The Chairman wishes to seek Members’ views on the timing of future meetings of the North Area Committee

9 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.