Direct Dial: 01934 634899

Contact: Janet Wood

E-mail: janet.wood@n-somerset.gov.uk

Date: 9th May 2003

Dear Sir or Madam

West Area Committee

Wednesday 21st May 2003, 2.00 p.m., New Council Chamber, TOWN HALL

Subject to the Constitution being approved at the Annual Council on 13th May 2003, a meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 1.15 pm in the New Council Chamber. Please note, however, that at the time of the agenda preparation no items of business have been received.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Ian Baker, Bob Bateman, Michael Bell, Astra Brand, Peter Bryant, Mark Canniford, John Crockford-Hawley, Colin Golland, Jenny Gosden, Alan Hockridge, Derek Kraft, Muriel Kraft, Ronald Moon, Mari Owens, Ian Parker, Robert Payne, Michael Roe, Richard Skinner, Sally Tabrett, Richard Tucker, Clive Webb, Roz Willis, Andrew Wright

All other Members of the Council (for information)

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils. A copy of the relevant protocol is attached (page 6).

AGENDA

1 Public Participation/Petitions/Deputations (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes

4.1 Minutes of the Meeting held on 23rd April 2003 – to be confirmed as a correct record.

4.2 Minutes of the Sites Inspections held on 15th May 2003 – to follow

5 Matters referred by the Council, the Executive or other Committees (if any)

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 01/P/2301/F Residential development of 36 dwellings and access road and public

open space on land at The Cornfields, Ebdon Grounds,Wick St Lawrence,

Weston-super-Mare. (Page 17)

6.2 00/P/0566/F REPORT – to follow

Section 2 – for decision by the Area Committee

6.3 03/0049/O Construction of one two-storey dwelling with garage and vehicular access fronting Fairfield Close, Weston-super-Mare. (Page 28)

6.4 03/P/0146/F Proposed erection of a two storey extension to side of existing dwelling at 37 Kelston Road, Weston-super-Mare. (Page 36)

6.5 03/P/0507/F Proposed first floor extension above garage to provide en-suite and dressing room area at 7 Pearse Close, Weston-super-Mare. (Page 41)

6.6 03/P/0977/RG3 Installation of perimeter security fence at Castle Batch Primary

School, Rawlins Avenue, Weston-super-Mare. (Page 45)

6.7 03/P/0717/F Proposed new door and window and construction of a new wooden decking on the beach for seating for café use at Carlton Kiosk, Marine Parade, Weston-super-Mare. (Page 50)

6.8 02/P/2085/TPO Consent to fell tree subject to TPO 28 at 3 Rochester Close,

Weston-super-Mare. (Page 55)

Section 3 for information

6.9 DO`s. (Page 60)

6.10 Appeals. (Page 65)

Section 4 – for consultation

NONE

7 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman and Officers to be advised

AGENDA ITEM 4.1

MINUTES

OF THE MEETING OF THE

WEST AREA Committee

Wednesday 23rd April 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 2.30 p.m. Meeting Concluded:

PRESENT: Councillors Patrick Taylor (Chairman), John Wiltshire (Vice-Chairman), Bob Bateman, Peter Bryant, John Carter, Peter Crew, Michael Fazackerley, Peter Goulbourn, John Heenan, Alan Hockridge, Ian Hogg, Muriel Kraft, Kenneth Lacey, Ronald Moon, John Morris, Ian Parker, Bill Prosser, Michael Roe, Richard Skinner,

APOLOGIES FOR ABSENCE: Councillors Derek Kraft, Michael Lyall, Richard Tucker

WAC 224

Public Speaking at Planning Committees under Standing Order 17A (Agenda Item 1) Mr Rendell

Mr Rendell addressed the Area Committee as spokesperson for residents of Fairfield Close and spoke against Planning Application No. 03/P/0049/O (min WAC 233 refers). In referring to the site inspection, he re-iterated concerns relating to excavation problems, the narrowness of the access and general overdevelopment of the site. He also referred to the history of a previous planning application for this site and urged members to refuse the grant of the permission.

The Chairman thanked Mr Rendell.

WAC 225

Public Speaking at Planning Committees under Standing Order 17A (Agenda Item 1) Mr Sleeman

Mr Sleeman addressed the Area Committee, and spoke against Planning Application No. 03/P/0164/F (min WAC 237 refers), as spokesperson for neighbouring properties at Kelston Road. He told of the loss of amenity neighbouring properties would suffer due to overdevelopment. He asked for clarification in that the plan submitted detailed a single storey extension whereas the application related to a two-storey extension. He urged members to refuse the grant of the permission.

The Chairman thanked Mr Sleeman.

WAC 226

Public Speaking at Planning Committees under Standing Order 17A (Agenda Item 1) Mr Evans

Mr Evans addressed the Area Committee, and spoke against Planning Application No 03/P/0507 (min WAC 239 refers). He raised objections relating to the impact and loss of privacy the proposal would have on neighbouring properties due to the apparent overbearing nature of the proposed extension.

The Chairman thanked Mr Evans.

WAC 227

Declarations of Interest by Members (Agenda Item 3)

Members made the following declarations of interest:

Councillor Wiltshire declared a personal interest in Agenda item 6.1 and 6.2 relating to the proposed new school at Bransby Way/Highlands Lane, Locking Castle as he was a member of the temporary school governing body.

Councillor Moon declared a personal interest in Agenda item 8 Area Committees Budget Bidding as the applicant is a customer of his.

Councillor Prosser declared a personal interest in Agenda item 6.6 as he was personally acquainted with one of the objectors.

WAC 228

Minutes of the Meeting held on 19th March 2003 (Agenda Item 4.1)

RESOLVED: that the minutes of the meeting be approved as a correct record.

WAC 229

Minutes of the Sites Inspections Meetings held on 7th April 2003 (Agenda Item 4.2)

RESOLVED: that the minutes of the meetings be approved as a correct record.

MATTERS REFERRED BY THE PLANNING AND REGULATORY COMMITTEE

WAC 230

Application No. 02/P/1815/F – Proposed change of use from a hotel to 7 self contained flats at 5 Paragon Road, Weston-super-Mare (Agenda Item 5.1)

Members considered the proposed conditions relating to this application following an endorsement of their decision by the Planning and Regulatory Committee.

RESOLVED: that the following conditions be imposed:-

1. The development hereby permitted shall be begun before the expiry of the Town and Country Planning Act 1990.

2. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no extensions or external alterations including replacement of timber windows with PVCu, to the flats shall be carried out without the permission, in writing, by the Local Planning Authority.

3. No development shall be commenced until drainage details including land drainage where applicable have been submitted to and approved by the Local Planning Authority. Such works shall be carried out concurrently, with the development to a programme to be agreed and approved, in writing, by the Local Planning Authority.

4. The front boundary wall shall not be altered without the prior written consent of the Local Planning Authority.

5. No development shall take place until details of a refuse storage area has been submitted to and approved by the Local Planning Authority. The approved details shall be provided prior to the occupation of the flats hereby approved.

Advice Note

1. You are advised to contact Wessex Water to agree a point of connection for the foul sewer and any Wessex Water infrastructure.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None

PART 2 – DECISIONS OF THE AREA COMMITTEE

WAC 231

03/P/0388/RG3 – Submission of reserved matters of external appearance, siting, design, means of access and landscaping for the Locking Castle combined community project incorporating 420 place junior school, 67 place severe learning disabilities school; community facilities, library and resource centre, meeting rooms, police office, college room, parking, landscaping, culverting of watercourses, public open space including playing fields, skate park, BMX track and all weather multi-use games area etc. pursuant to outline planning permission 0551/90 at Bransby Way/Highlands Lane, Locking Castle, Weston-super-Mare (Agenda Item 6.1)

The Acting Director of Development and Environment reported on the above application. He drew members’ attention to the additional information and replacement conditions 4 and advice notes 8, details contained in the update report, a copy of which is filed on the signed minute book.

RESOLVED: that subject to the satisfactory comments of Sport England and the receipt of satisfactory revised plans (to cover landscaping, CCTV coverage, keep nets/pitch alignment, mini-bus garaging, bridge over rhyne and changing rooms), the application be APPROVED subject to the following conditions:-

1. No development shall be commenced until sample panels of the proposed walling, roofing and hardsurfacing materials have been erected on site and approved in writing by the Local Planning Authority. The development shall be carried out using the approved materials unless otherwise agreed in writing.

2. The school/community building hereby permitted shall not be brought into use until full details of all boundary treatments (including keep nets and a means of enclosing the Bransby Way and Merton Drive frontages) together with a programme for their implementation have been submitted to and approved by the Local Planning Authority. Thereafter, all boundary treatments shall be erected in accordance with the approved details and programme.

3. The school/community building hereby permitted shall not be brought into use until full details of all street furniture (including benches, street lighting, bins and bollards) have been submitted to and approved by the Local Planning Authority. Thereafter, all street furniture installed on site shall be in accordance with the approved details.

4. No development shall be commenced until a safety audit covering the water courses within the site has been submitted to and approved by the Local Planning Authority. The recommendations made in the approved report shall be carried out in accordance with details to be approved by the Local Planning Authority before the school/community building hereby permitted is brought into use. Any permanent barriers or other safety features installed as a result of the report's recommendations shall thereafter be retained, unaltered, at all times unless otherwise agreed in writing by the Local Planning Authority.

5. No development shall be commenced until a detailed scheme for surface water drainage and land drainage has been submitted to and approved by the Local Planning Authority.

6. No development shall be commenced until an approved scheme for surface water drainage and land drainage has been implemented and made fully operational

7. No development shall be commenced until an approved management plan for the future maintenance of the open watercourses within the development site has been submitted to and approved in writing by the Local Planning Authority.

8. The finished ground floor level of the development hereby permitted shall be a minimum of 5.800m AOD and the finished external level of playgrounds and car parking areas shall be 5.500m AOD. The finished ground level for the playing field area shall not exceed 5.35m AOD - in accordance with the approved plans and specifications. The approved levels shall not be altered without the prior written permission of the Local Planning Authority.

9. The school/community building hereby permitted shall not be brought into use until a travel plan has been submitted to and approved by the Local Planning Authority which outlines how the operators of the schools and other uses hereby permitted will encourage the use of sustainable modes of transport to and from the site and minimise the impact of car borne journeys and their associated parking. Thereafter, the said Plan shall be implemented and maintained in accordance with the approved details (unless amended details are first submitted to and approved by the Local Planning Authority).

10. The school/community building hereby permitted shall not be brought into use until off-site highway works providing traffic calming facilities on Bransby Way and Highlands Lane and turning facilities on Highlands Lane have been carried out in accordance with details to be approved by the Local Planning Authority.

11. The school/community building hereby permitted shall not be brought into use until the footpaths and cycleways shown on the approved plans have been provided and lit in accordance with plans and specifications to be submitted to and approved by the Local Planning Authority

12. The school/community building hereby permitted shall not be brought into use until covered and secure cycle parking facilities have been provided in accordance with details to be approved by the Local Planning Authority.

13. The school/community building hereby permitted shall not be brought into use until the parking area has been constructed in accordance with the approved plans and the car park shall not be used except for the parking of vehicles in connection with the development hereby approved.

14. Noise levels from fixed plant and machinery installed on the application site shall not exceed 10 dB(A) below background levels (as specified in the submitted noise report) unless alternative details have first been submitted to and approved by the Local Planning Authority.

15. There shall be no perceptible sound at the site boundary at frequencies below 250Hz as measured by an officer appointed by the Local Planning Authority.

16. All rooflights serving the community hall hereby permitted shall be permanently fixed shut. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any Order revoking and re-enacting that Order, these rooflights shall not be altered, nor shall any additional windows or rooflights serving the hall be inserted in the building without the prior written permission of the Local Planning Authority.

17. Full details of the proposed kitchen extract system shall be submitted to the Local Planning Authority for its approval prior to its installation. The extract system shall be installed in accordance with the approved details and shall not be altered without the prior written permission of the Local Planning Authority.

18. No external lighting, other than that authorised by this permission shall be installed within the application site boundary unless details of such lighting (including a lighting contour plan) have first been submitted to and approved by the Local Planning Authority. No means of external illumination shall be installed other than in accordance with the approved details.

Advice notes

1. You are advised that this decision is based on the plans and specifications listed in the attached schedule.

2. You are advised that this decision must be read in conjunction with outline permission 0551/90 and the associated legal agreement.

3. You are reminded that, in accordance with conditions 13 – 20 of outline permission 0551/90, it will be necessary for you to submit to the Local Planning Authority and receive its approval for a detailed landscaping scheme and erect protective barriers around existing trees/hedges prior to the commencement of development on site.

4. You are advised that all works affecting the existing land drainage system, and any new surface water discharge, will require the Consent of the West Mendip Internal Drainage Board, under the provisions of the Land Drainage Act 1991.

5. You are advised to contact the Environment Agency regarding the adoption of appropriate pollution prevention measures on site (contact the Area Environment Management Section – Tel 01278 457333).

6. You are advised that the proposed banners indicated on the approved layout plan with require separate Advertisement Consent under the Town and Country Planning (control of Advertisements) Regulations 1992.

7. Developers are advised that they should contact Bristol Water to be advised of the terms under which the site can be supplied (Contact Bristol Water plc Tel 0117 9665881).

8. This development includes highways and street lighting which will be offered for adoption as public highways. The developer's attention is drawn to the need for an agreement with the Highways Services Unit regarding the implementation of such works and that the said works should not be implemented until the agreement is in place.

WAC 232

03/P/0633/RG3 – Construction of 120 place temporary primary school, including temporary access road and car park at Bransby Way/Highlands Lane, Locking Castle, Weston-super-Mare (Agenda Item 6.2)

The Acting Director of Development and Environment reported on the above application. Amended plans had been received and five classrooms were proposed, not three as reported. Members were advised of additional information received, changes to the advice notes, details of which are contained in the update report, a copy of which is filed on the signed minute book

RESOLVED: that subject to the receipt of satisfactory revised plans/details (regarding highway works, parking and health and safety measures) the application be APPROVED subject to the following conditions:

1. The buildings hereby permitted shall be removed from the land on or before 31/08/04 and the land restored in accordance with a scheme of work to be submitted to and approved in writing by the Local Planning Authority.

2. The school/community building hereby permitted shall not be brought into use until a safety audit covering the operation of the temporary primary school during the construction of the permanent school has been submitted to and approved by the Local Planning Authority and the recommendations made in the approved report have been carried out in accordance with details to be approved by the Local Planning Authority. Any permanent barriers or other safety features installed as a result of the report's recommendations shall thereafter be retained, unaltered, at all times whilst the school hereby permitted is in use, unless otherwise agreed in writing by the Local Planning Authority.