Contact: Philip Day

Direct Dial: 01934 634900

E-mail: philip.day@n-somerset.gov.uk

Date: 2nd May 2003

TO ALL MEMBERS OF THE COUNCIL

Dear Sir or Madam

SUMMONS TO ATTEND The ANNUAL Council MEETING –

TuESDAY 13TH MAY 2003

You are requested to attend the Annual Meeting of the North Somerset District Council to be held at 3.00 p.m. on Tuesday 13th May 2003 at the Town Hall, Weston-super-Mare. The agenda is set out below.

Yours faithfully

Solicitor to the Council

On the entrance of the Chairman, the Council will be requested to stand.

The Chairman will invite the Chaplain to offer prayer.

An Order of Procedure for the election of the Chairman and the Appointment of the Vice-Chairman will be provided at each seat.

AGENDA

1 Election of the Chairman of the Council for the Municipal Year 2003/04

2 Apologies for Absence

3 Appointment of the Vice-Chairman of the Council for the Municipal Year 2003/04

The Council will be invited to adjourn for tea in the Victoria Methodist Church Hall, Station Road. A location map is enclosed.

The Council will reconvene at 6.00 p.m.

4 Public Participation, Petitions, and Deputations (Standing Orders 2(vi) and 17)

The Council will hear any person who wishes to address it in accordance with the Standing Orders. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions. This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application. Details of the requests in respect of Public Participation will be circulated to Members in their pigeon holes prior to the meeting.

The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting. Details of the questions will be circulated to Members in their pigeon holes prior to the meeting.

5 Petitions To Be Presented by Members (Standing Order No. 16)

These have to be received by the Solicitor to the Council by 12.00 noon on the day of the meeting.

6 Declarations of Interest by Members

7 Minutes of the Meeting of the Council, 25th March 2003, enclosed bundle 1 page 1

8 Announcements from the Chairman, and the Chief Executive Officer

9 Political Balance, and Leaders and Deputy leaders of Political Groups, for the Municipal Year 2003/04

The Solicitor to the Council will report orally.

10 Election of the Leader of the Council for the Municipal Year 2003/04

11 The Constitution 2003

At this meeting, the Council is required to approve arrangements for Select Committees, the Standards Committee, other Committees, and the Scheme of Delegation. These items are contained in the Constitution 2003 contained in the Councillor Pack.

12 Municipal Calendar 2003/04

The Draft Municipal Calendar 2003/04 is contained in the Councillor Pack.

13 Appointment to Outside Bodies 2003/04

The Council is required to approve appointments to those outside bodies where the appointment is a Council appointment. The previous appointments are contained in bundle 1 page 16.

14 To Receive the Forward Plan (dated 16/04/03) Presented By The Executive, enclosed bundle 1 page 28

15 Four Monthly Reports of the Select Committees

(a) Children and Young People Select Committee, bundle 1 page 37

(b) Environment and Community Select Committee, bundle 1 page 49

(d) Health and Wellbeing Select Committee, bundle 1 page 59

16 Advance Written Questions (Standing Order No. 18)

These must be directed to the Chairman or Vice Chairman of the Executive, any other Executive Member, the Chairman or Vice Chairman of the Planning and Regulatory Committee. Questions should be received by the Solicitor to the Council by 12.00 noon on the day before the meeting.

Copies of questions that have been submitted will be circulated to Members in their pigeonholes prior to the meeting.

17 Question Time (Standing Order No. 18)

Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for fifteen minutes.

Members are requested to supply the Clerk with a note of each question at, or just after, the meeting. A summary note of each question will be included in an appendix to the minutes.

18 Reports and Matters Referred From The Executive, 22nd April 2003

The agenda item number mentioned in the heading of the individual extract refers to the agenda of the relevant Executive meeting. All Members have been supplied with the agenda papers and are commended to review them prior to the Council meeting.

EXE 201 Sale of 36 Amberey Road, Weston-super-Mare, bundle 2 page 1

EXE 202 Housing Association Development Programme 2003/4 – Scheme Details and Funding Approval, bundle 2 page 1

EXE 205 Land to the North of Goblin Combe Field Studies Centre, Plunder Street, Cleeve, bundle 2 page 1

EXE 208 Honorary Aldermen, bundle 2 page 2

EXE 209 Education Capital Programme 2003/04, bundle 2 page 2

19 Reports and Matters Referred From The Select Committees

None.

20 Reports and Matters Referred From The Other Committees

All Members have been supplied with the agenda papers and are commended to review them prior to the Council meeting.

From the Standards Committee –

STD 27 Role of Independent Members, bundle 2 page 4

21 Reports On Joint Arrangements and External Organisations and Questions Relating Thereto

None

22 Motions Submitted By Members (Standing Order No. 14)

None

23 Chairman’s Notification of the Appointment of a Chaplain and a Deputy Chaplain

24 Urgent Business permitted by the Local Government Act 1972 (if any)

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

____________________________________

EXEMPT ITEMS

In the event that the Council wishes to consider an item in exempt session, the following resolution should be passed:

“That the press and public be excluded from the meeting during consideration of the following items of business on the ground that their consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

NORTH SOMERSET COUNCIL APPOINTMENTS ON EXTERNAL ORGANISATIONS - APPOINTMENTS BY COUNCIL

(Political Balance applies to appointments of three or more)

Guide to Categories

1. To be filled by Councillors (Travelling and subsistence allowances payable)

2. Preferably to be filled by Councillors (Travelling, subsistence and overnight subsistence by prior arrangement)

2a To be filled by Councillors (Travelling, subsistence allowance and overnight subsistence by prior arrangement)

3. To be filled by Councillors, Officers or members of the public (No allowances payable by this authority)

3a To be filled by Councillors (No allowances payable by this authority)

C a t	Organisation	No. of Appts.	Auth. Granted by	Representative	Political Group Nominating	Term of Office Expires	Name & Address of Correspondent
2a	Archives Advisory Panel	2	COU 16/2002	Executive Member Corporate Liaison (by designation) Cllr Prosser		Municipal Year End	Secretary & Solicitor Somerset County Council County Hall Taunton TA1 4DY
2a	Avon Fire Authority	5	COU 16/2002	Cllr Duck Cllr Mrs Frappell Cllr Lake Cllr G. Morris Cllr Roberts		Municipal Year End	Mr Chris Gray Clerk to the Fire Authority, Fire Brigade Headquarters, Temple Back Bristol BS2 8EE
2a	Bristol International Airport Consultative Committee	1	COU 16/2002	Cllr Crutchley		Municipal Year End	R.H. Moon Esq. Secretary 2 Falloden Way Henleaze BS9 4HR
2	Bristol Port Company Liaison Committee	4	COU 16/2002	Cllr Ashton Cllr Clark Councillor Fisher Executive Member for the Environment, Community & Youth (by designation)			The Bristol Port Company St Andrew’s House St Andrew’s Road Avonmouth Bristol BS11 9ES
2	Cheddar Valley Railway Walk Committee	1	COU 16/2002	Cllr Mrs Harley		Municipal Year End	Mrs P L Brenchley Secretary Management Committee The Lynch, Winscombe BS25 1AR
3	Clevedon Community Association	1	COU 16/2002	Cllr Norton-Sealey		Municipal Year End	Mrs Claire-Ellen Willoughby, Clevedon Community Centre 2 Princes Road, Sunhill Park Clevedon BS21 7SZ
3	Clevedon Pier Trust	1	COU 16/2002	Cllr Bates		Municipal Year End	Mr I Ashford, Toll House, Clevedon Pier, Clevedon BS21 7QU
3	Clifton Suspension Bridge Trust	1	COU 135/2001	Cllr Roberts		Municipal Year End	Clerk to the Trustees C/o Messrs Coopers & Lybrand, Bull Wharf, Redcliffe Street Bristol BS1 6QR
3	Community Drug Misuse Forum	1	COU 16/2002	Cllr Mrs Barber		Municipal Year End	Rev. Keith Town B.A. The Methodist Church 27 Station Road Nailsea BS48 4PD
2	Community Legal Services Partnership	2	COU 63/2001 [ Policy Cttee 11/2001]	Executive Member for the Environment, Community & Youth Solicitor to the Council			Regional Planning and Partnership Consultant Legal Services Commission, South Western Regional Office, 33-35 Queen’s Square, Bristol BS14LU
2a	Connexions	1	COU 16/2002	Executive Member for Learning (by designation)		Municipal Year End	Mrs Bridgette Francis Learning Companies West 4 Colston Ave Bristol BS1 4ST