Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 8th April 2003

Dear Sir or Madam

South Area Committee

Wednesday 23rd April 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

A Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 5.30 pm in the Kenn Room. Please note, however, that at the time of the agenda preparation no items of business have been received.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Hugh Parsons (Chairman), Ann Harley(Vice-Chairman), Elfan Ap Rees, Leslie Crutchley, Rosey Knifton, Anthony Lake, Ian Peddlesden, Ian Porter, Deborah Yamanaka, Jan Young

All other Members of the Council (for information)

Joanna Pyke, Democratic Services, 01934-634911

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils.

AGENDA

1 Public Participation/Petitions/Deputations (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes of the Meeting held on 19th March 2003 - to be confirmed as a correct record and signed by the Chairman (copy attached – page 5)

5 Matters referred by the Council, the Executive or other Committees

None

6 Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

None

Section 2 – for decision by the Area Committee

6.1 03/P/0348/F Erection of a ‘Portakabin’ to provide pre school facilities at Wrington Primary School (page 13)

6.2 03/P/0121/F Proposed erection of timber clad pig breeding unit at land adjacent to Walnut Barn, Church Lane, Hutton (page 21)

6.3 03/P/0222/F Alterations to design of approved extension to provide a shop front to forma lock up shop at Cullens Garage, Churchill (page 29)

6.4 03/P/0562/F Re-alignment of fence and erection of greenhouse at 21 Observatory Field, Winscombe (page 33)

6.5 03/P/0685/F Replacement of windows at Banwell Primary School, West Street, Banwell (page 37)

6.6 03/P/0021/E Unauthorised change of use from agricultural to stationing of caravans for residential use at O.S Plot No. 3637 adjoining A370 Hewish, Puxton (page 40)

Section 3 for information

6.7 Delegated Decisions (page 46)

6.8 Appeals (page 50)

Section 4 – for consultation

6.9 Wildlife and Countryside Act 1981 – Section 53, Section 14 – Definitive Map Modification Order in respect of claimed byway open to all traffic at Public Footpath AX3/23, Towerhead, Banwell (page 52)

7 Report of the Solicitor to the Council – Certificate of Lawfulness

Proposed use of a building at Sunnyside, Mill Lane, Butcombe as a dwelling house (Granny House/Guest’s House) Application No. 03/P/0160/LUP (page 67)

8 Area Committee Budget Bidding – Report of the Head of Corporate Policy – to follow

9 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman and Officers

will be held on Wednesday, 23rd April at 9.00 am in the Kenn Room.

AGENDA ITEM 4

DRAFT

MINUTES

OF THE MEETING OF THE

South Area Committee

Wednesday 19th March 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.00 p.m. Meeting Concluded: 7.13 p.m.

PRESENT: Councillors Hugh Parsons (Chairman), Ann Harley (Vice-Chairman), Leslie Crutchley, Rosey Knifton, Anthony Lake, Ian Peddlesden, Ian Porter, Deborah Yamanaka, Jan Young

APOLOGIES FOR ABSENCE: Councillor Elfan Ap Rees

SAC 47

Public Speaking at Area Committees and Standing Order 17A Mr J. J. Lundy

Mr Lundy addressed the Area Committee, and spoke against Planning Application 02/P/2875/F change of use from agricultural field to caravan park at Cypress Farm, Wick St. Lawrence, on behalf of local residents. He raised concerns regarding the change from a “touring” site to a caravan park. The residents had no objection to the current use. Other issues raised included loss of privacy for neighbours and increased traffic through the village of Wick St Lawrence.

SAC 48

Declarations of Interest by Members

Councillor Lake – a personal, non- prejudicial interest in Agenda Item 7 Area Budget Bidding (1) relating to Sandford Village Hall Trust as he is a member of the Hall Trust.

Councillor Porter – a personal, prejudicial interest in Agenda Item 6.1 relating to Proposed Magistrates Court buildings, as he is a Magistrate.

SAC 49

Minutes of the Meeting held on 19th February 2003

RESOLVED: that the minutes of the meeting be approved as a correct record and signed by the Chairman.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None

PART 2 – DECISIONS OF THE AREA COMMITTEE

6.05 COUNCILLOR PORTER HAVING PREVIOUSLY DECLARED A PERSONAL PREJUDICIAL INTEREST LEFT THE ROOM

SAC 50

02/P/2338/F – Proposed Magistrates’ Court building and Office Headquarters building for the Magistrates and Probation Services – land adjacent to B3340, Bristol Road, Homebase, Worle (Agenda Item 6.1)

The Acting Director of Development and Environment reported on the above application and advised on additional comments following re-notification of revision to plans dated 4th March 2003, contained in the update sheet (a copy of which is filed on the signed minute book). It was reported that West Area Committee had received the report for consultation earlier in the day and had expressed concerns regarding traffic signalling at the Queensway Junction.

In considering the report Members expressed concerns relating to traffic signalling and previously agreed works to be carried out at the Queensway Junction. The Chairman of the Committee undertook to speak to the Executive Member for Strategic Planning on the matter.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted must be begun not later than the expiration of five years from the date of this permission.

2. No development shall take place until full details of a landscape scheme which shall be in accordance with the approved master plan and include both hard surfacing and planting have been submitted to and approved, in writing by the Local Planning Authority.

3. No development shall commence until full details of the design of the open plaza area at the front of the building and which shall contain an identified element of public art have been submitted to and approved by the Local Planning Authority. The scheme shall be fully implemented in accordance with the approved plans.

4. All works comprised in the approved details of landscaping should be carried out during the months of October to March inclusive following occupation of the building or completion of the development, whichever is the sooner.

5. Trees, hedges and plants shown in the landscaping scheme to be retained or planted which, during the development works or a period of ten years following full implementation of the landscaping scheme, are removed without prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season with others of such species and size as the Authority may specify.

6. No development shall be commenced until drainage details have been submitted to and approved by the Local Planning Authority. Such works shall be carried out concurrently with the development to a programme to be submitted to and approved, in writing, by the Local Planning Authority.

7. The Office building hereby permitted shall not be open to the public outside the hours of 0700 and 2100 Monday to Friday and shall not be open to the public on Saturdays, Bank Holidays and Sundays. The Court Building hereby permitted shall not be open to the public outside the hours of 0700 and 2100 Monday to Friday and 1000 and 1600 on Saturdays and Bank Holidays and shall not be open to the public at all on Sundays.

8. Notwithstanding the submitted plans and information, no development shall commence until full details of the proposals for illumination of the external areas of the site, including a lighting contour plan and details of the design of lamps and supporting structures have been submitted to and approved in writing by the Local Planning Authority. The works shall be carried out in full in accordance with the approved details and the approved lighting contour plan shall not be exceeded without the prior permission of the Local Planning Authority.

9. The noise rating level from fixed plant and machinery when measured in accordance with the British Standard 4142 shall not exceed the background noise level by more than 5dB(A) when measured at the boundary of the nearest residential property, unless otherwise agreed in writing with the Local Planning Authority.

10. The public car parks shall be locked at all times that the complex is closed to the public.

11. Notwithstanding the submitted details of external materials no works shall commence until samples and /or sample panels of external materials, including for walls, roofs, fenestration, doors and surfacing materials including paviours have been constructed on site or submitted for the approval of the Local Planning Authority. No work shall commence until the written approval of the Local Planning Authority to the materials has first been obtained and no variations to the approved details shall take place without the written approval of the Local Planning Authority.

12. Use of the development shall not commence until properly surfaced and consolidated parking and turning area have been constructed in accordance with the approved plans. These areas shall be used for no other purpose.

13. No development shall be commenced until full details of a Green Transport Plan and its proposed timescales for implementation have been submitted to and approved by the Local Planning Authority. This Plan shall be implemented in accordance with the approved details at all times, unless amendments are first submitted to and approved by the Local Planning Authority.

14. Prior to the occupation of the building hereby approved full details of the provision for cycle parking shall be submitted to and approved, in writing, by the Local Planning Authority and the approved scheme carried out in full.

15. Prior to occupation of the building hereby approved an illuminated traffic island and right hand turning lane shall be constructed within the existing carriageway at the access to the site from The Hedges, in accordance with details to be submitted to and approved by the Local Planning Authority.

16. No development shall commence until fully detailed drawings and cross sections showing the proposed treatment of all doors and windows and window surrounds have been submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in complete accordance with the approved scheme.

17. Notwithstanding the submitted plans and information, no development shall commence until full details of the proposals for CCTV cameras and security fencing have been submitted to and approved in writing by the Local Planning Authority. The works shall be carried out in full in accordance with the approved details and shall not be varied without the prior permission of the Local Planning Authority.

Advice Notes

1. The applicant should be aware that the proposed drainage should conform to the comprehensive and strategic drainage layout of the St Georges Development Area.

2. The applicant is advised to contact the West Mendip Internal Drainage Board to discuss the need for Land Drainage Consent for the development.

3. The applicant will need to enter into a separate agreement with the Council as the local highway authority for the design and implementation of any works on the public highway. The applicant/developer is advised to contact Highway Services on 01275 882001.

6.17 PM COUNCILLOR PORTER RETURNED TO THE MEETING

SAC 51

02/P/2875/F – Change of use from agricultural field to caravan park at Cypress Farm, Wick St Lawrence (Agenda Item 6.2)

The Acting Director of Development and Environment reported on the above application and further comments as detailed in the update sheet (a copy of which is filed on the signed minute book).

RESOLVED: that subject to the Environment Agency removing their objection, the planning application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. The use of the land to which the application relates shall be restricted to the use of touring caravans only and no more than 15 touring caravans shall be on the site at any one time.

3. No caravans shall remain on site between 1 November in any one year and 28 February in the succeeding year.

4. No development approved by this permission shall be commenced until a scheme for the provision of foul and surface water drainage works have been submitted to and approved in writing, by the Local Planning Authority. The scheme shall be completed in accordance with the approved plans and details before the use of the land as a touring caravan site commences.

5. The existing toilet block shall be painted dark green (BS 10 c 35: Topaz) in accordance with the details received on 3 March 2003 prior to the use of the site commencing.

6. No external lighting shall be erected on any part of the site, without the permission, in writing, of the Local Planning Authority.

7. All details comprised in the approved details of landscaping as shown on drawing number 02/12/49-BP (revision B) shall be carried out in first available planting season (October to March) following this approval.

8. Trees, hedges and plants shown in the landscaping scheme to be retained or planted which, during the development works or a period of five years following full implementation of the landscaping scheme, are removed, without the prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season with others of such species and size as the Authority may specify.

9. No hard standings, other than those shown on drawing number 02/12/49-BP (revision B), shall be constructed on site unless first submitted to and approved in writing by the Local Planning Authority.

10. The caravans stationed at this site shall only be used for the purposes of tourist accommodation and shall not be used as permanent residential accommodation at any time whatsoever.

Advice Note

Under The Caravan Sites and Control of Development Act 1960, a site licence is required in order to use this land as a touring caravan facility. For further information on this matter please contact Private Housing Services on 01275 884431.

SAC 52

A) 03/P/0149/RG3 and B) 03/P/0410/RG3 – Construction of Dance Studio with integral recording facilities, Art Studios including a dark room, all forming a major extension to the existing Drama Studio at Churchill Secondary School, Churchill Green, Churchill (Agenda Item 6.3)

The Acting Director of Development and Environment report on the application and drew member’s attention to the update sheet (a copy of which is filed on the signed minute book).

RESOLVED: that Planning Application A) 03/P/0149/RG3 and B) 03/P/0410/RG3 be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. The building hereby granted shall not be used except between 08:00 Hours to 21:00 Hours Mondays to Saturdays and 09:00 Hours to 17:00 Hours on Sundays.

3. Live or pre-recorded music or other amplified sounds operated inside the building shall be inaudible at the residential curtilage of the closest residential property.

4. The external walling and roofing materials to be used in the building works hereby permitted shall be identical to those in the existing building. If any other material is proposed no development shall take place until such has been approved, in writing, by the Local Planning Authority.

5. No development shall be commenced until drainage details including land drainage where applicable have been submitted to and approved by the Local Planning Authority. Such works shall be carried out concurrently with the development to a programme to be agreed and approved, in writing, by the Local Planning Authority.

6. No development shall take place until details of a landscaping scheme have been submitted to and approved, in writing, by the Local Planning Authority.

7. All works comprised in the approved details of landscaping should be carried out during the months of October to March inclusive following occupation of the building or completion of the development, whichever is the sooner.

8. Trees, hedges and plants shown in the landscaping scheme to be retained or planted which, during the development works or a period of ten years following full implementation of the landscaping scheme, are removed without prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season with others of such species and size as the Authority may specify.

SAC 53

03/P/0205/RG4 – Temporary ‘Elliott’ type classroom with access ramp and toilets including disabled facilities at Winford Primary School, High Street/Parsonage Lane, Winford (Agenda 6.4)

The Acting Director of Development and Environment presented a report.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. Samples of the external colour finish of the classroom shall be submitted to and approved in writing by the Local Planning Authority, before the classroom is erected on the site.

SAC 54

03/P/0226/F – 2 Bay Elliott building link to existing Elliott Classroom with alterations to existing Elliott Unit at Dundry Primary School, Dundry (Agenda Item 6.5)

The Acting Director of Development and Environment reported on the application and drew member’s attention to the update sheet (a copy of which is filed on the signed minute book).

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. No development shall be commenced until drainage details have been submitted to and approved by the local planning authority.

SAC 55

Applications determined by the Officers (Agenda Item 6.6)

The Acting Director of Development and Environment reported on applications that had been determined by the officers under delegated authority.

RESOLVED: that the decisions contained in Section 3 of the Report of the Director of Development and Environment dated 19th March 2003 be noted.

SAC 56

Planning Appeals (Agenda Item 6.7)

Planning Appeal Decisions

None.

Planning Appeals Received