Contact:

Direct Dial:    01934 634899

Contact:          Janet Wood

E-mail:            janet.wood@n-somerset.gov.uk

Date:               11th April 2003

 

 

 

 

 

 

 

 

 

Dear Sir or Madam

 

West Area Committee

Wednesday 23rd April 2003, 2.30 p.m., New Council Chamber, TOWN HALL

 

A meeting of the Committee will take place as indicated above.  The agenda is set out overleaf.

Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

 

Parish Voice is scheduled for 2.00 p.m. in the Council Chamber.  Please note, however, that at the time of the agenda preparation no items of business have been received.

 

Please find attached an additional report which was not available at the time of compilation of the original agenda:

 

Agenda Item 6.10A - 02/P/2551/F     Demolition of existing buildings and construction of three self contained flats at 139A Moorland Road, Weston-super-Mare (page 76A)

 

Yours faithfully

 

 

Solicitor to the Council

 

To:       Members of the Committee

 

Councillors:

 

Patrick Taylor (Chairman), John Wiltshire(Vice-Chairman), Bob Bateman, Michael Bell, Peter Bryant, John Carter, Peter Crew, Michael Fazackerley, Peter Goulbourn, John Heenan, Alan Hockridge, Ian Hogg, Derek Kraft, Muriel Kraft, Kenneth Lacey, Michael Lyall, Ronald Moon, John Morris, Ian Parker, Bill Prosser, Michael Roe, Richard Skinner, Richard Tucker

 

All other Members of the Council (for information)

 

Clerk to Weston-super-Mare Town Council

 PARISH VOICE

 

Local councils may discuss matters of concern with District Councillors.  The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils.  A copy of the relevant protocol is attached (page 5).

 

AGENDA

 

1                    Public Participation/Petitions/Deputations (Standing Order 17 & 17A)

To receive and hear any person who wishes to address the Committee.  The Chairman will select the order of the matters to be heard.  Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minute

 

2                    Apologies for Absence

3                    Declarations of Interest by Members

4                    Minutes (to be confirmed as a correct record and signed by the Chairman)

4.1              Minutes of the Meeting held on 19th March 2003 (page 7)

4.2              Minutes of the Sites Inspections held on 7th April 2003 (page 14)

5                    Matters referred by the Council, the Executive or other Committees

5.1              02/P/1815/F – Change of use from a hotel to 7 self-contained flats at 5 Paragon Road, Weston-super-Mare – reference from Planning and Regulatory Committee 9th April 2003

6                    Development Control – Report of the Director of Development and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

           

6.1              03/P/0388/F                 Community project, including2 schools, community facilities, playing fields and parking, Bransby Way/Highlands Lane, Locking Castle, Weston-super-Mare (page 15)

6.2              03/P/0633/RG3            Temporary School at Bransby Way/Highlands Lane, Locking Castle  (page 30)

Section 2 – for decision by the Area Committee

 

6.3              03/P/0049/O                Construction of one two storey dwelling with garage and vehicular access fronting Fairfield Close, Weston-super-Mare  (page 38)

6.4              03/P/0409/F                 Change of use A1 to A3 restaurant and takeaway, extensions at 4 Drove Road, Weston-super-Mare  (page 46)

6.5              3/P/0531/F                   Change of use A1 retail to A3 restaurant at 38 Meadow Street/7 Orchard Place, Weston-super-Mare  (page 53)

6.6              03/P/0126/F                 Proposed first floor side and rear extension over existing to form new bedroom at 7 Broadoak Road, Weston-super-Mare  (page 58)

6.7              03/P/0164/F                 Two storey extension at 37 Kelston Road, Weston-super-Mare  (page 63)

6.8              03/P/0563/F                 Rear extension and erection of rear boundary walls at 1 Chalfont Road, Weston-super-Mare  (page 68)

6.9              03/P/0507/F                 First floor extension at 7 Pearse Close, Weston-super-Mare  (page 71)

6.10          03/P/0646/RG3            External and internal alterations at Winter Gardens, Royal Parade, Weston-super-Mare  (page 74)

6.10A  02/P/2551/F                 Demolition of existing buildings and construction of three self contained flats at 139A Moorland Road, Weston-super-Mare (page 76A)

 

Section 3 for information

 

6.11          Delegated Decisions (page 77)

6.12          Appeals (page 81)

 

Section 4 – for consultation

 

None

7                    Certificates of Lawful Use - Report of the Solicitor to the Council

7.1              03/P/0429/LUE            Certificate of Lawfulness for existing use of forecourt as parking for the offices of 37-40 Alexandra Parade, Weston-super-Mare  (page 82)

7.2              03/P/0438/LUE            Certificate of Lawfulness for existing use of 32 Alma Street, Weston-super-Mare as two self-contained flats  (page 86)

 

8                    Area Committee Budget Bidding – Report of the Customer Services Officer  (page 90)

9                    Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes).  For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent.  Otherwise the matter cannot be considered urgent within the statutory provisions.

 

 

 



EXEMPT ITEMS

 

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

 

“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

 

Also, if appropriate, the following resolution should be passed –

 

“(2)      That members of the Council who are not members of this Committee be invited to remain.”

 

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

 

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.

 

EMERGENCY EVACUATION PROCEDURE

 

ON HEARING THE ALARM – (a continuous two tone siren)

 

Leave the room by the nearest exit door.    Ensure that windows are closed.

Last person out to close the door.

 

DO NOT stop to collect personal belongings.

 

DO NOT use the lifts.

 

FOLLOW the green and white exit signs and make your way to the assembly point.

 

DO NOT re-enter the building until authorised to do so by the Fire Authority.

 

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

 

The agenda conference

 

The Chairman, Vice-Chairman and Officers agenda conference will be held on

Wednesday, 16th April 2003 at 4.00 p.m. in the Steepholm Room.

 

 

 

NORTH SOMERSET COUNCIL – PARISH VOICE PROTOCOL

 

Introduction

 

Parish Voice takes place before the meetings of the four Area Committees. It is mentioned in the Council’s Constitution and was established to provide a means of Parish and District Councillors to be able to discuss matters relevant to the particular areas for which they were elected. It is a forum to exchange views and to bring certain matters to each other’s attention.

 

 Although officers employed by the District Council may attend to explain technical or professional views on particular items, it is a discussion forum between the District Councillors and the views of the elected parish councils. Accordingly, officers will not attend the Parish Voice specifically but with sufficient notice relevant officers may be available at the request of the Chairman to assist with any technical or professional information which may be required.

 

The Chairman of the Area Committee will also be the Chairman of the Parish Voice meeting and will determine the order of matters to be discussed and the period of time to be allocated to each item. The ruling of the Chairman or person presiding will be final. In the event that no issues have been notified by the deadline, Parish Voice will not take place.

 

Arrangements

 

The four Parish Voice will take place before each of the Area Committees which meet on a monthly basis. The Area Committees are for determining planning applications pertaining to their area. The Area Committees are non political and each District Councillor has the right of membership to the Area Committee responsible for the geographical area in which his/her ward is situated.

 

Before each of the Area Committees there will be a half hour period known as the Parish Voice. As mentioned in the introduction this is an informal discussion session to provide an opportunity for both parish/town councillors to raise matters of concern, except planning applications or matters of a confidential nature, with District Councillors. The discussions will be recorded in general terms but will not be minuted, as it will not form part of the formal Area Committee Meeting. This is to bring a degree of informality to proceedings and assist discussion between the parties.

 

Parish Voice

 

Each town/parish council in the area of an Area Committee has a standing invitation to attend Parish Voice held before the meeting. Any issue or question can be discussed except ones relating to the determination of any planning application or confidential item. Each town/parish can send up to two representatives, which may include the clerk. In general each town/parish council will be limited to one item of discussion per meeting.

 

To facilitate more meaningful discussion town/parish councils should contact the clerk to the Area Committee meeting with details of the issue(s) to be raised. These must have support of the relevant town/parish council. This notification should be in writing and should be received no later than 10 days prior to the meeting. This will enable the matter to be raised to be circulated with the agenda papers which will give the opportunity for District Councillors to find out more about the particular matter before the meeting.

 

In exceptional circumstances the Chairman of the meeting may agree to accept items not received within the timescale to be included on the agenda papers as an urgent item if notified with the reason for urgency before the meeting. District Councillors will attend the meeting as District Councillors and will not assume the role of town/parish councillor where they hold joint membership. Voting will not take place and there will be no resolutions of Parish Voice save that the Chairman may refer a matter to the Executive, Executive Member, Select Committee or Standards Committee as appropriate.

 

A town or parish councillor may stay and attend the Area Committee which follows the Parish Voice but will have no right to speak or participate, as the Councils’ Standing Orders will apply to that meeting.

 

 

 

Agenda Item 4.1

 

MINUTES

OF THE MEETING OF THE

WEST AREA Committee

Wednesday 19th March 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

 

Meeting Commenced:  2.30 p.m.        Meeting Concluded:4.05 p.m   

 

PRESENT:  Councillors Patrick Taylor (Chairman), John Wiltshire (Vice-Chairman), Michael Bell, Peter Bryant, Peter Crew, Michael Fazackerley, Peter Goulbourn, John Heenan, Alan Hockridge, Ian Hogg, Muriel Kraft, Kenneth Lacey, John Morris, Bill Prosser, Michael Roe

 

APOLOGIES FOR ABSENCE:  Councillors Bob Bateman, John Carter, Derek Kraft, Michael Lyall, Ronald Moon, Ian Parker, Richard Skinner and Richard Tucker

 

ALSO IN ATTENDANCE:  Councillor Tony Lake – Chairman of the Planning and Regulatory Committee

 

WAC

202 

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No. 03/P/0049/O

 

Mr Rendell addressed the Area Committee as spokesperson, generally, for all the residents of Fairfield Close, Weston-super-Mare.  He raised objections to the application including: concerns that the site would be cramped, loss of privacy, parking and traffic safety issues and drainage and sewerage problems.

WAC

203 

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No. 03/P/0150/F

 

Mr Jones addressed the Area Committee and explained the chronic parking problems in the area.  Office workers and shoppers from the Boulevard parked their vehicles in the area as there were no parking restrictions.  The granting of the application would provide an additional two parking spaces.  The development would be done sympathetically to the existing property reusing existing materials.  He acknowledged concerns regarding the horsechesnut tree and assured members that he was aware of the importance of retaining the tree.

 

WAC

204 

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No 02/P/1815/F