Direct Dial: 01934 634907

Contact: Heather Sanders

E-mail: heather.sanders@n-somerset.gov.uk

Date: 9th April 2003

Dear Sir or Madam

NORTH Area Committee

Thursday 17th April 2003, 2.30 p.m., New Council Chamber, TOWN HALL

A meeting of the Area Committee will take place as indicated above. The agenda is set out overleaf. Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 2.00 p.m. please note, however, that at the time of the agenda preparation no items of business have been notified.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

John Daws (Chairman), George Morris (Vice-Chairman), Nigel Ashton, Ian Bates, Nicholas Brown, John Clark, Alan Cotton, Glyn Duck, Peter Fisher, Leighton Greenham, Michael Nobes, John Norton-Sealey, David Shopland, Chanel Stevens, Arthur Terry, Barry Walters

All other Members of the Council (for information)

AGENDA

1 Public Participation (Standing Order 17)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of 5 minutes, with public speaking on planning applications limited to 3 minutes for the applicant/supporters and 3 minutes for objectors.

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes - to be confirmed as a correct record and signed by the Chairman

4.1 Minutes of the meeting held on 13th March 2003 - (copy attached)

5 Matters referred by the Council, the Executive or other Committees (if any)

6 Development Control – Reports of the Director of Planning and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 03/P/0258/F and 03/P/0261/LB Extensions and alteration to existing building to provide 17 no. flats over basement car parking facility at the Royal Pier Hotel, Clevedon - page 16

Section 2 – for decision by the Area Committee

6.2 02/P/1891/F and 02/P/1890/LB Refurbishment and conversion of existing barns to office use at East End Farm, Tickenham Road, Clevedon - page 36

6.3 03/P/0111/ O Erection of dwelling, garage and access (renewal of outline planning permission 99/P/2605/O) at land adjacent to 43 Combe Avenue, Portishead – page 46

6.4 02/P/2878/F Change of use from offices to single dwelling at 27 Melbourne Terrace, Clevedon – page 51

6.5 03/P/0426/F Erection of side extension to bungalow, extend roof ridge and erection of front porch at 5 Drakes Way, Portishead – page 55

6.6 03/P/0275/F Single storey side extension at St Margarets, 36 Channel Road, Clevedon – page 58

Section 3 for information

6.7 03/P/0297/F & 03/P/0300/LB Change of use of land and buildings to children’s hospice at Charlton Farm, Wraxall – page 62

6.8 Delegated Decisions - page 82

6.9 Appeals – page 87

Section 4 – for consultation

None

7 Certificates of Lawful Use – Reports of the Solicitor to the Council

7.1 Application No. 03/P/0257/LDP Proposed development at 5 Lime Kiln Lane, Clevedon – page 90

7.2 Application No. 02/P/2373/LDP Proposed development at Staddlestone House, Sandy Lane, Abbots Leigh – page 94

8 Area Committee Budget Bidding – Report of the Customer Services Officer – page 102

9 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

The agenda conference

The Chairman, Vice-Chairman and Officers

The Agenda Conference will be held on Tuesday 15th April 2003 at 2.30 p.m. in the Kenn Room (PLEASE NOTE CHANGE OF VENUE).

Agenda Item 4.1

MINUTES

OF THE MEETING OF THE

North Area Committee

Thursday 13th March 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 2.30 p.m. Meeting Concluded: 4.02 p.m.

PRESENT: Councillors John Daws (Chairman), George Morris (Vice-Chairman), Ian Bates, John Clark, Alan Cotton, Glyn Duck, Peter Fisher, Michael Nobes, John Norton-Sealey, David Shopland, Chanel Stevens, Barry Walters

APOLOGIES FOR ABSENCE: Councillors Leighton Greenham, Arthur Terry

ALSO IN ATTENDANCE: Councillors Felicity Baker and Peter Burden

NAC 193

Public Participation Statement under Standing Order 17A Planning Application No. 02/P/2557/F

Mr Chris Hunt addressed the Area Committee in respect of an application for planning permission (Minute No. NAC 203 refers). On behalf of residents of All Saints Lane, Mr Hunt drew Members attention to concerns about over-cramming, highway safety, loss of privacy, and also that the proposal was out of keeping with the character of the area.

NAC 194

Declarations of Interest

Members made the following declarations of interest:

Councillor Cotton declared a prejudicial interest as a close associate of the applicant, in Planning Application No. 03/P/0239/F (Agenda Item 6.9). He stated that he would leave the meeting while the matter was discussed.

Councillor Daws declared a personal interest, as a member of the Redcliffe Bay Hall management committee, in Planning Application No. 03/P/0271/RG3 (Agenda Item 6.4).

Councillor Duck declared a personal interest as a close associate of the applicant, in Planning Application No. 03/P/0239/F (Agenda Item 6.9). He stated that he would take no part in the discussion and would not vote on the matter.

Councillor Nobes declared a prejudicial interest as a close associate of the applicant, in Planning Application No. 03/P/0239/F (Agenda Item 6.9). He stated that he would leave the meeting while the matter was discussed.

Councillor Shopland declared a personal interest as he had had business dealings with the applicant, in Planning Application No. 03/P/0117/F (Agenda Item 6.7).

Councillor Stevens declared a prejudicial interest as the applicant, in Planning Application No. 03/P/0239/F (Agenda Item 6.9), and as a member of the Catholic Church in Planning Application No. 03/P/0061/RG3 (Agenda Item 6.10). He stated that he would leave the meeting prior to any discussion on these matters.

NAC 195

Minutes of the meeting held on 13th February 2003 (Agenda Item 4.1)

RESOLVED: that the minutes of the meeting be confirmed as a correct record and signed by the Chairman.

NAC 196

Minutes of the Sites Inspections held on 27th February 2003 (Agenda Item 4.2)

RESOLVED: that the minutes of the sites inspections be confirmed as a correct record and signed by the Chairman.

NAC 197

Minutes of the Sites Inspections held on 3rd March 2003 (Agenda Item 4.3)

RESOLVED: that the minutes of the sites inspections be confirmed as a correct record and signed by the Chairman.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

NAC 198

Planning Application No. 02/P/2753/F – Alterations and extensions to existing dwelling to include partial demolition and roof alterations and construction of terraced area at Lime Breach, Cadbury Camp Lane, Tickenham (Agenda 6.2)

The Director of Development and Environment reported on an application for planning permission. The Committee was advised of any comments received after the dispatch of the agenda and reports.

Members of the Area Committee agreed that permission should be granted, for the following reasons:

i) the scale and size of the proposed extensions would not be a disproportional addition and would not harm the openness or purpose of the Green Belt, therefore GRB/4 would not apply;

ii) that the proposal was in accord with Para 41 of PPG3 having regard to the building in its locality;

iii) and that the proposals were wholly in accord with RL/6, in that the building works would greatly enhance the visual amenities and correct the present damaging impact of past ill-conceived extensions.

Under the provisions of Part 3.1(b) of the Constitution, this matter was reserved to the Planning and Regulatory Committee for determination, as the decision taken by the Area Committee was not in accordance with the officers’ recommendation and could have serious policy implications for the Local Planning Authority.

RECCOMMENDED TO THE PLANNING AND REGULATORY COMMITTEE: that Planning Application No. 02/P/2753/F be APPROVED subject to suitable conditions.

PART 2 – DECISIONS OF THE AREA COMMITTEE

NAC 199

Planning Application Nos. 02/P/2406/F and 02/P/2407/LB – Demolition of existing extension to Ham Green House and mortuary building. Erection of two/three storey linked extension to form new accommodation for the Bristol Cancer Help Centre at Ham Green House, Chapel Pill Lane, Pill (Agenda Item 6.1)

The Director of Development and Environment reported on an application for planning permission. The Committee was advised of any comments received after the dispatch of the agenda and reports.

RESOLVED:

(1) that subject to the referral of the application to the Secretary of State as a departure from the Development Plan, Planning Application No 02/P/2406/F be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. The development hereby permitted shall be carried out in complete accordance with the approved plans and specifications (unless amended plans and specifications are first submitted to and approved, in writing, by the Local Planning Authority).

3. No work shall be commenced until samples of the materials to be used in the development have been submitted to and approved, in writing, by the Local Planning Authority. The developments shall be carried out in the approved materials unless otherwise agreed in writing.

4. No walls shall be constructed until sample panels of the external walls demonstrating the colour and texture are erected on site and approved in writing by the Local Planning Authority.

5. No development shall take place until a detailed landscaping scheme has been submitted to and approved in writing by the Local Planning Authority.

6. All works comprised in the approved details of landscaping should be carried out during the months of October to March inclusive following occupation of the building or the completion of the development, whichever is the sooner.

7. For the duration of development works, the existing cedar tree to the south of Ham Green house shall be protected by a suitable barrier erected and maintained at a distance from the trunk, in writing, by the Local Planning Authority. The Authority shall be informed at least seven days before work starts on site so that the barrier position can be established. Within this protected area, there shall be no excavation, tipping or stacking, nor compaction of the grounds by other means.

8. Trees, hedges and plants shown in the landcsaping scheme to be retained or planted which, during the development works or a period of ten years following the full implementation of the landscaping scheme, are removed without the prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season with others of such species and size as the Authority may specify.

9. Any such tree or hedge which during that time is removed or dies, or becomes severely damaged or seriopusly diseased shall be replaced with trees or hedging plants of such size and species and at such time as may be specified by the Local Planning Authority.

10. Any works necessary to the Ceda