Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 7th March 2003

Dear Sir or Madam

South Area Committee

Wednesday 19th March 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Parish Voice is scheduled for 5:30 p.m. in the Rickford Room. Please note, however, that at the time of the agenda preparation no items of business have been notified.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Hugh Parsons (Chairman), Ann Harley(Vice-Chairman), Elfan Ap Rees, Leslie Crutchley, Rosey Knifton, Anthony Lake, Ian Peddlesden, Ian Porter, Deborah Yamanaka, Jan Young

All other Members of the Council (for information)

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils. A copy of the relevant protocol is attached (page5).

AGENDA

1 Public Participation/Petitions/Deputations (Standing Order 17 and 17A)

To receive and hear any person who wishes to address the Area Committee. The Chairman will determine the order of matters to be heard. Each speaker will be limited to a period of five minutes, with public speaking on a planning application limited to three minutes for the applicant/supporters and three minutes for objectors.

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes of the Meeting held on 19th February 2003- to be confirmed as a correct record and signed by the Chairman ( page 7).

5 Matters referred by the Council, the Executive or other Committees

None

6 Development Control – Report of the Director of Planning and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 02/P/2338/F Proposed magistrates court building and office headquarters building

for the magistrates and probation services land adjacent to B3340, Bristol Road, Homebase, Worle (page 11)

Section 2 – for decision by the Area Committee

6.2 02/P/2875/F Change of use from agricultural field to caravan park at Cypress Farm, Wick St Lawrence (page 26)

6.3 a) 03/P/0149/RG3 Construction of dance studio with integral recording facilities,

b) 03/P/0410/RG3 art, studios including a dark room, all forming a major extension to the existing drama studio at Churchill Secondary School, Churchill Green, Churchill (page 34)

6.4 03/P/0205/RG4 Temporary ‘elliott’ type classroom with access ramp and toilets including disabled facilities, at Winford Primary School, High Street/Parsonage Lane, Winford (page 40)

6.5 03/P/0226/F 2 Bay elliott building link to existing elliott classroom with alterations to existing elliott unit at Dundry Primary School, Dundry (page 44)

Section 3 for information

6.6 Delegate Decisions (page 47)

6.7 Appeals (page 49)

Section 4 – for consultation

6.8 Consultations by Bristol City Council on Park and Ride Planning Applications at Yew Tree Farm, Bridgwater Road, Bedminster Down, Bristol (page 50)

6.9 Draft Planning Enforcement Protocol (page 52)

7 Area Committee Budget Bidding – Report of the Head of Corporate Policy (page 72)

8 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

the Chairman vice chairman and officers will be held in the steepholm room on Monday 17th March at 09:00 am

NORTH SOMERSET COUNCIL – PARISH VOICE

Introduction

Parish Voice takes place before the meetings of the four Area Committees. It is mentioned in the Council’s Constitution and was established to provide a means of Parish and District Councillors to be able to discuss matters relevant to the particular areas for which they were elected. It is a forum to exchange views and to bring certain matters to each other’s attention.

Although officers employed by the District Council may attend to explain technical or professional views on particular items, it is a discussion forum between the District Councillors and the views of the elected parish councils. Accordingly, officers will not attend the Parish Voice specifically but with sufficient notice relevant officers may be available at the request of the Chairman to assist with any technical or professional information which may be required.

The Chairman of the Area Committee will also be the Chairman of the Parish Voice meeting and will determine the order of matters to be discussed and the period of time to be allocated to each item. The ruling of the Chairman or person presiding will be final. In the event that no issues have been notified by the deadline, Parish Voice will not take place.

Arrangements

The four Parish Voice will take place before each of the Area Committees which meet on a monthly basis. The Area Committees are for determining planning applications pertaining to their area. The Area Committees are non political and each District Councillor has the right of membership to the Area Committee responsible for the geographical area in which his/her ward is situated.

Before each of the Area Committees there will be a half hour period known as the Parish Voice. As mentioned in the introduction this is an informal discussion session to provide an opportunity for both parish/town councillors to raise matters of concern, except planning applications or matters of a confidential nature, with District Councillors. The discussions will be recorded in general terms but will not be minuted, as it will not form part of the formal Area Committee Meeting. This is to bring a degree of informality to proceedings and assist discussion between the parties.

Parish Voice

Each town/parish council in the area of an Area Committee has a standing invitation to attend Parish Voice held before the meeting. Any issue or question can be discussed except ones relating to the determination of any planning application or confidential item. Each town/parish can send up to two representatives, which may include the clerk. In general each town/parish council will be limited to one item of discussion per meeting.

To facilitate more meaningful discussion town/parish councils should contact the clerk to the Area Committee meeting with details of the issue(s) to be raised. These must have support of the relevant town/parish council. This notification should be in writing and should be received no later than 10 days prior to the meeting. This will enable the matter to be raised to be circulated with the agenda papers which will give the opportunity for District Councillors to find out more about the particular matter before the meeting.

In exceptional circumstances the Chairman of the meeting may agree to accept items not received within the timescale to be included on the agenda papers as an urgent item if notified with the reason for urgency before the meeting. District Councillors will attend the meeting as District Councillors and will not assume the role of town/parish councillor where they hold joint membership. Voting will not take place and there will be no resolutions of Parish Voice save that the Chairman may refer a matter to the Executive, Executive Member, Select Committee or Standards Committee as appropriate.

A town or parish councillor may stay and attend the Area Committee which follows the Parish Voice but will have no right to speak or participate, as the Councils’ Standing Orders will apply to that meeting.

DRAFT

MINUTES

OF THE MEETING OF THE

South Area Committee

Wednesday 19th February 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.00 p.m. Meeting Concluded: 6.35 p.m

PRESENT: Councillors Hugh Parsons (Chairman), Ann Harley (Vice-Chairman), Elfan Ap Rees, Rosey Knifton, Anthony Lake, Ian Peddlesden, Ian Porter, Deborah Yamanaka, Jan Young

APOLOGIES FOR ABSENCE: Councillors Leslie Crutchley

SAC 38

Declarations of Interest by Members (Agenda Item 3)

Councillor Mrs Yamanka declared a non-significant interest in item 5.2 – she lives next door to the school.

SAC 39

Minutes of the Meeting held on 22nd January 2003 (Agenda Item 4)

RESOLVED: that the minutes of the meeting held on 22nd January 2003 be approved as a correct record and signed by the Chairman, subject to it being noted that there had been debate and discussion on Middlebrook Mushroom Ltd.application no. 02/P/2295/F agenda item 6.6.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None

PART 2 – DECISIONS OF THE AREA COMMITTEE

SAC 40

02/P/2177/F – Change of use from agricultural land to siting of one mobile home and one touring caravan at land adjacent to Moorland Park, Weston Road, Hewish (Agenda Item 5.1)

The Acting Director of Development and Environment presented a report.

RESOLVED

(1) Planning Application 02/P/2177/F be REFUSED for the following reasons:-

1. The proposed development is remote from local services and facilities, in a location where alternatives to private transport are unlikely to be used. The proposal is therefore in an unsuitable and unsustainable location, contrary to Policy HOU/19 of the North Somerset Local Plan, Policies 37 and 59 of the Joint Replacement Structure Plan and advice in PPG13.

2. The proposed development would adversely affect the character of the rural landscape and is therefore contrary to Policies 37 and 17 of the Joint Replacement Structure Plan and Policy HOU/19 of the North Somerset Local Plan.

3. The proposed development would be detrimental to highway safety on the A370, and is therefore contrary to Policies HOU/19 and T/11 of the North Somerset Local plan;

(2) that ENFORCEMENT ACTION including any court action if applicable, be taken to remedy the breach of planning control subject to consultation between the Director of Planning and Environment and the Solicitor to the Council

Members requested that the unanimous decision be recorded.

SAC 41

02/P/2584/LB –Proposed re-roofing of building, Wrington VC Primary School, School Road, Wrington (Agenda Item 5.2)

The Acting Director of Development and Environment presented a report.

RESOLVED: that the listed building application be referred to the Secretary of State with a recommendation of approval subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. All new external and internal works and finishes, and works of making good, shall match the existing original work in respect of materials used, detailed execution and finished appearance except where indicated otherwise on the drawings hereby approved.

3. The Sandtoft ‘Dark Chestnut’ tile as agreed in the letter dated 16^th January 2003 shall be used for the development unless any alternative has been agreed in writing with the Local Planning Authority.

SAC 42

02/P/2320/F – Use of part of building for ancillary retailing at Mayfield Farm, Locking Moor Road, Locking (Agenda Item 5.3)

The Acting Director of Development and Environment presented a report.

RESOLVED: that the application be REFUSED for the following reasons:

The proposal would result in retail development in an unsustainable location outside the settlement boundary which would adversely affect existing retail areas contrary to policy S/4 of the North Somerset Local Plan and the principles of PPG6 “Town Centres and Retail Development” and PPG13 “Transport”

SAC 43

02/P/2464/F – Proposed change of use and alterations to garage and stables to form self-contained ancillary accommodation at Banwell House, Wolvershill Road, Banwell (Agenda Item 5.4)

The Acting Director of Development and Environment presented a report. Officers reported that there had been a planning permission granted 11 years ago which included an additional access to the site, which had not be implemented. Officers now considered the existing access to the site, in respect of this application, would cater for the proposed application and purpose.

RESOLVED: that subject to the expiry of the neighbourhood consultation period of Thursday, 20th February 2003 and the consideration of any representations received prior to that date, the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. The annexe hereby permitted shall not be used as a separate dwelling and shall be used solely by the occupants of the Banwell House as ancillary accommodation in connection with their enjoyment of that residence.

3. The single garage hereby permitted shall not be used except for private and domestic purposes and shall at no times be used for any commercial or business purposes whatsoever and shall be retained for use as a garage at all times.

4. The materials shown on the approved plans (drawing number: BHC/08 A) shall be used for the development unless any alternative has been agreed in writing with the Local Planning Authority.

5. No windows, doors, roof lights or other openings shall be inserted into any part of north, east or west elevations of the building hereby permitted.

6. No additional windows, doors or