Contact:

Direct Dial:    01934 634899

Contact:          Janet Wood

E-mail:            janet.wood@n-somerset.gov.uk

Date:               11th March 2003

 

 

 

 

 

 

 

 

 

 

 

 

 

Dear Sir or Madam

 

West  Area Committee

Wednesday 19th March 2003, 2.30 p.m., New Council Chamber, TOWN HALL

 

A meeting of the Committee will take place as indicated above.  The agenda is set out overleaf.  Members are requested to retain the report of the Director of Development and Environment for use at site inspections, where appropriate.

 

Parish Voice is scheduled for 2:00 pm in the Council Chamber.  Please note, however, that at the time of the agenda preparation no items of business have been received.

 

Yours faithfully

 

 

 

Solicitor to the Council

 

 

 

 

To:       Members of the Committee

 

Councillors:

 

Patrick Taylor (Chairman), John Wiltshire(Vice-Chairman), Bob Bateman, Michael Bell, Peter Bryant, John Carter, Peter Crew, Michael Fazackerley, Peter Goulbourn, John Heenan, Alan Hockridge, Ian Hogg, Derek Kraft, Muriel Kraft, Kenneth Lacey, Michael Lyall, Ronald Moon, John Morris, Ian Parker, Bill Prosser, Michael Roe, Richard Skinner, Richard Tucker

 

All other Members of the Council (for information)

 

Clerk to Weston-super-Mare Town Council

 PARISH VOICE

 

Local councils may discuss matters of concern with District Councillors.  The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils.  A copy of the relevant protocol is attached (page 5).

 

AGENDA

 

1                    Public Participation/Petitions/Deputations (Standing Order 17 and 17A)

To receive and hear any person who wishes to address the Area Committee.  The Chairman will determine the order of matters to be heard. Each speaker will be limited to a period of five minutes, with public speaking on a planning application limited to three minutes for the applicant/supporters and three minutes for objectors.

 

2                    Apologies for Absence

3                    Declarations of Interest by Members

4                    Minutes of the Meeting held on 19 February 2003 - to be confirmed as a correct record and signed by the Chairman  (page 7).

5                    Matters referred by the Council, the Executive or other Committees

None

 

6                    Development Control – Report of the Director of Planning and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

 

6.1              02/P/1815/F     Proposed change of use from a hotel to seven self contained flats at the Penylan Hotel, 5 Paragon Road, Weston-super-Mare  (page 12)

 

Section 2 – for decision by the Area Committee

 

6.2              02/P/2733/F     Proposed construction of a new sluice, including temporary stream diversion and excavation and extension of boatyard pond and construction of new earth bund for coastal defence at Uphill Sluice, Links Road, Uphill, Weston-super-Mare  (page 17)

6.3              03/P/0049/O    Construction of one two storey dwelling with garage and vehicular access fronting Fairfield Close, Weston-super-Mare  (page 23)

6.4              03/P/0067/F     Proposed erection of a new dwelling rear of 19 Uphill Road South, Weston-super-Mare  (page 30)

 

6.5              02/P/2551/F     Demolition of existing buildings and construction of three dwellings at 139A Moorland Road, Weston-super-Mare  (page 35)

6.6              03/P/0150/F     Proposed excavation of part of front garden and construction of car parking area at 25A Southside, Weston-super-Mare  (page 42)

6.7              03/P/0126/F     Proposed first floor side and rear extension over existing to form new bedroom at 7 Broadoak Road, Weston-super-Mare  (page 47)

6.8              03/P/0073/F     Replace existing fire escape with a balcony of timber decking on supporting steel structure to include two staircases at Windsor Castle Public House, 54 Upper Bristol Road, Weston-super-Mare  (page 52)

6.9              02/P/1574/FErection of portal framed industrial unit with 2 storey office element and soft landscaping, access, parking, security lights and fencing at Area 17 Railway Triangle Business Park, Aisecombe Way, Weston-super-Mare.  (page 56)

6.10          02/P/1771/F     Retrospective application for erection of an air duct and exhaust flue. relocate existing chimney at Bridge Garage, Drove Road, Weston-super-Mare
(page 58)

Section 3 for information

 

6.11          Delegated Decisions (page  64)

6.12          Appeals (page 66)

 

Section 4 – for consultation

 

6.13          02/P/2338/F Proposed magistrates court building and office headquarters building for the magistrates and probation services land adjacent to B3340, Bristol Road, Homebase, Worle   (page 67)

6.14          Draft Planning Enforcement Protocol  (page 81)

 

7                    Area Committee Budget Bidding – Report of the Customer Services Officer  (page 100)

8                    Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes).  For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent.  Otherwise the matter cannot be considered urgent within the statutory provisions.

 

 

 


EXEMPT ITEMS

 

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

 

“(1)      That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

 

Also, if appropriate, the following resolution should be passed –

 

“(2)      That members of the Council who are not members of this Committee be invited to remain.”

 

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

 

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.

 

EMERGENCY EVACUATION PROCEDURE

 

ON HEARING THE ALARM – (a continuous two tone siren)

 

Leave the room by the nearest exit door.    Ensure that windows are closed.

Last person out to close the door.

 

DO NOT stop to collect personal belongings.

 

DO NOT use the lifts.

 

FOLLOW the green and white exit signs and make your way to the assembly point.

 

DO NOT re-enter the building until authorised to do so by the Fire Authority.

 

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

 

The agenda conference

 

The Chairman, Vice-Chairman and Officers briefing will be held on

Monday, 17th March 2003 at 4:00 pm in the Kenn Room.

 

 

NORTH SOMERSET COUNCIL – PARISH VOICE PROTOCOL

 

Introduction

 

Parish Voice takes place before the meetings of the four Area Committees. It is mentioned in the Council’s Constitution and was established to provide a means of Parish and District Councillors to be able to discuss matters relevant to the particular areas for which they were elected. It is a forum to exchange views and to bring certain matters to each other’s attention.

 

 Although officers employed by the District Council may attend to explain technical or professional views on particular items, it is a discussion forum between the District Councillors and the views of the elected parish councils. Accordingly, officers will not attend the Parish Voice specifically but with sufficient notice relevant officers may be available at the request of the Chairman to assist with any technical or professional information which may be required.

 

The Chairman of the Area Committee will also be the Chairman of the Parish Voice meeting and will determine the order of matters to be discussed and the period of time to be allocated to each item. The ruling of the Chairman or person presiding will be final. In the event that no issues have been notified by the deadline, Parish Voice will not take place.

 

Arrangements

 

The four Parish Voice will take place before each of the Area Committees which meet on a monthly basis. The Area Committees are for determining planning applications pertaining to their area. The Area Committees are non political and each District Councillor has the right of membership to the Area Committee responsible for the geographical area in which his/her ward is situated.

 

Before each of the Area Committees there will be a half hour period known as the Parish Voice. As mentioned in the introduction this is an informal discussion session to provide an opportunity for both parish/town councillors to raise matters of concern, except planning applications or matters of a confidential nature, with District Councillors. The discussions will be recorded in general terms but will not be minuted, as it will not form part of the formal Area Committee Meeting. This is to bring a degree of informality to proceedings and assist discussion between the parties.

 

Parish Voice

 

Each town/parish council in the area of an Area Committee has a standing invitation to attend Parish Voice held before the meeting. Any issue or question can be discussed except ones relating to the determination of any planning application or confidential item. Each town/parish can send up to two representatives, which may include the clerk. In general each town/parish council will be limited to one item of discussion per meeting.

 

To facilitate more meaningful discussion town/parish councils should contact the clerk to the Area Committee meeting with details of the issue(s) to be raised. These must have support of the relevant town/parish council. This notification should be in writing and should be received no later than 10 days prior to the meeting. This will enable the matter to be raised to be circulated with the agenda papers which will give the opportunity for District Councillors to find out more about the particular matter before the meeting.

 

In exceptional circumstances the Chairman of the meeting may agree to accept items not received within the timescale to be included on the agenda papers as an urgent item if notified with the reason for urgency before the meeting. District Councillors will attend the meeting as District Councillors and will not assume the role of town/parish councillor where they hold joint membership. Voting will not take place and there will be no resolutions of Parish Voice save that the Chairman may refer a matter to the Executive, Executive Member, Select Committee or Standards Committee as appropriate.

 

A town or parish councillor may stay and attend the Area Committee which follows the Parish Voice but will have no right to speak or participate, as the Councils’ Standing Orders will apply to that meeting.

 

Agenda Item 4

 

MINUTES

OF THE MEETING OF THE

WEST AREA Committee

Wednesday 19th February 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

 

Meeting Commenced:  2.32 p.m.        Meeting Concluded:      4.20 p.m.

 

PRESENT:  Councillors Patrick Taylor (Chairman), John Wiltshire (Vice-Chairman), John Carter, Peter Crew, Michael Fazackerley, Peter Goulbourn, John Heenan, Alan Hockridge, Ian Hogg, Muriel Kraft, Kenneth Lacey, Michael Lyall, Ronald Moon, John Morris, Bill Prosser, Michael Roe, Richard Skinner

 

APOLOGIES FOR ABSENCE:  Councillors Bob Bateman, Michael Bell, Peter Bryant, Alan Hockridge, Derek Kraft, Ian Parker, Richard Tucker

 

ALSO IN ATTENDANCE:  Councillor Tony Lake

 

WAC

189 

Public Speaking at Planning Committees under Standing Order 17A

Mr. David Burrows

 

Mr. Burrows addressed the Area Committee relating to land at Dunkite Lane, Worle, Weston-super-Mare (minute WAC 200 refers).   Mr Burrows refuted some of the facts reported to Members at a previous meeting by a resident of Carre Gardens and also outlined the history of his concerns relating to encroachment of the highway which dated back to 1998.  Mr Burrows referred to the Council’s failure to deal with the matter and failure in duty of care.  Mr Burrows provided a copy of his file of papers I order to be of assistance in bring the matter to a conclusion.

 

The Chairman thanked Mr Burrows and confirmed that he would arrange for the file of papers to be forwarded to the Executive Member.

WAC

190             

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No. 02/P/2554/F

 

Mr. Weller addressed the Area Committee as spokesperson for all other residents of Southdown.  He raised objections relating to the application including concerns about overlooking other properties, increased traffic in the only flat area where children play, parking problems, possibly subsidence problems and increased flooding risk to properties in Copperfield Drive abutting the application site.  Residents felt the proposed development was too high, too big and too intrusive.

 

Mr. Pullin, the applicant, addressed the Area Committee.  He stated that he had taken all proper procedural steps to obtain permission.  He regretted that he was not given the same opportunity as the objectors to discuss the matter with a local member following the site visit.  He understood other residents’ unwillingness for change and the emotional opinions expressed, but looked to Members to take a balanced view.

WAC

191             

Declarations of Interest (Agenda Item 3)

 

Members declared interests in respect of the following matters:

 

Councillor Carter – a personal, non-prejudicial interest in Agenda Item 7 Area Budget Bidding relating to (3) Splitz Gymnastics & Sports Acrobatic Club and (6) Weston-super-Mare Rugby Football Club as the submissions were made by former pupils;

 

Councillors Heenan – a personal, non-prejudicial interest in Agenda Item 6.3 relating to Worle School as secretary of the Mead Vale Community Association

 

Councillor Lacey – a personal, non-prejudicial interest in Agenda Item 7 Area Budget Bidding (3) relating to Uphill Village Hall, and (4) relating to Splitz Gymnastics & Sports Acrobatic Club as a governor of Uphill school;

 

Councillor Moon – a personal, non-prejudicial interest in Agenda Item 6.3 relating to Worle School as a trustee of the Mead Vale Community Association

 

Councillor Roe – a personal, non-prejudicial interest in Agenda Item 7 Area Budget Bidding relating to (3) Splitz Gymnastics & Sports Acrobatic Club as his daughter attends the school from which the club operates.

 

Councillor Skinner – a personal, non-prejudicial interest in Agenda Item 6.3 relating to Worle School as his daughter attends the school

 

 

WAC

192 

Minutes of the Meeting held on 22nd January 2003 (Agenda Item 4)

 

                      RESOLVED: that the minutes of the meeting be approved as a correct record and signed by the Chairman.

 

RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

WAC

193             

02/P/2714/F – Erection of family restaurant/public house plus associated car parking and landscaping works on land at junction of Herluin Way and Aisecombe Way, Great Weston Business Park, Aisecombe Way, Weston-super-Mare (Agenda Item 6.1)