Direct Dial: 01934 634907

Contact: Heather Sanders

E-mail: heather.sanders@n-somerset.gov.uk

Date: 5th March 2003

Dear Sir or Madam

North Area Committee

Thursday 13th MaRCH 2003, 2.30 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members of the Area Committee and those members of Council who serve on the Planning and Regulatory Committee are requested to retain the report of the Director of Planning and Environment for use at site inspections, where appropriate.

Parish Voice is scheduled for 2.00 p.m. Please be advised however, that at the time of the agenda preparation no items of business have been notified.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

John Daws (Chairman), George Morris (Vice-Chairman), Nigel Ashton, Ian Bates, Nick Brown, John Clark, Alan Cotton, Glyn Duck, Peter Fisher, Leighton Greenham, Mike Nobes, John Norton-Sealey, David Shopland, Chanel Stevens, Arthur Terry, Barry Walters

All other Members of the Council (for information)

AGENDA

1 Public Participation

To receive and hear any person who wishes to address the Area Committee. The Chairman will determine the order of matters to be heard. Each speaker will be limited to a period of five minutes, with public speaking on a planning application limited to three minutes for the applicant/supporters and three minutes for objectors.

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes (to be confirmed as a correct record and signed by the Chairman)

4.1 Minutes of the meeting held 13th February 2003 (copy attached)

4.2 Minutes of the Sites Inspections held 27th February 2003 (copy attached)

4.3 Minutes of the Sites Inspections held 3rd March 2003 (copy attached)

5 Matters referred by the Council, the Executive or other Committees (if any)

6 Development Control – Report of the Director of Development and Environment (copies of the reports are attached as indicated)

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

6.1 02/P/2406/F & 02/P/2407/LB Demolition of existing extension and mortuary building. Erection of two/three storey linked extension at rear of Ham Green House, Chapel Pill Lane, Ham Green (page 11)

6.2 02/P/2753/F Alterations and extensions to existing dwelling to include partial demolition and roof alterations and construction of terraced area at Lime Breach, Cadbury Camp Lane, Tickenham (page 26)

Section 2 – for decision by the Area Committee

6.3 02/P/2159/F & 02/P/2162/LB Change of use to restaurant with bar. Internal and external alterations to include erection of extension at the Market Hall, Alexandra Road, Clevedon (page 31)

6.4 03/P/0271/RG3 Outline consent for six flats at ‘The Retreat’, Newhaven Road, Portishead (page 48)

6.5 03/P/0031/F Erection of three office buildings at Eden Office Park, Ham Green (page 54)

6.6 02/P/2557/F Erection of two-storey detached dwelling and provision of parking spaces at 19 All Saints Lane, Clevedon (page 61)

6.7 03/P/0117/F Stone storage and sale to trade at Court Farm, Court Lane, Clevedon (page 68)

6.8 03/P/0256/F Demolition of existing building and erection three/four storey building containing fourteen flats at 107-109 Nore Road, Portishead (page 74)

6.9 03/P/0239/F First floor side extension at 10 Byfields, Clevedon (page 82)

6.10 03/P/0061/RG3 Erection of 2.4 metre fence with gates at Gordano playing fields, Portishead (page 85)

Section 3 - for information

6.11 Delegated Decisions (page 90)

6.12 Appeals (page 94)

Section 4 - for consultation

6.13 Draft Planning Enforcement Protocol (page 98)

7 Certificates of Lawful Use – Report of the Solicitor to the Council

7.1 Certificate of Lawfulness for existing use of 13 Springfield Road, Pill as two self-contained flats (page 117)

8 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

Agenda Item 4.1

MINUTES

OF THE MEETING OF THE

North Area Committee

Thursday 13th February 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 2.30 p.m. Meeting Concluded: 3.20 p.m.

PRESENT: Councillors John Daws (Chairman), George Morris (Vice-Chairman), Nigel Ashton, Ian Bates, Nicholas Brown, John Clark, Alan Cotton, Glyn Duck, Peter Fisher, Michael Nobes, David Shopland, Arthur Terry, Barry Walters

APOLOGIES FOR ABSENCE: Councillors Leighton Greenham, John Norton-Sealey, Chanel Stevens

ALSO IN ATTENDANCE: Councillor Peter Burden

NAC

177

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No. 02/P/2402/F

Shonaugh Evans, a local resident, addressed the Area Committee in respect of an application for planning permission at Kings Road, Portishead. (NAC 187 refers). Mrs Evans raised objections relating to the unsuitability of the proposal, and the adverse impact the development would have on adjacent properties. She urged members to reject the application.

NAC

178

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No. 02/P/2406/F & 02/P/2407/LB

Christopher Head, Chief Executive of Bristol Cancer Help Centre, addressed the Area Committee an application for planning permission at Ham Green House, Ham Green (NAC 184 refers). Mr Head explained that the Cancer Help Centre had outgrown its previous home, as demand for services had increased. While Ham Green House was an ideal location for the Centre to continue its work, it needed to maximise the space available. He urged members to support the proposal.

NAC

179

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No. 02/P/2159/F

Mr Sands, a local resident, addressed the Area Committee in respect of an application for planning permission at Alexandra Road, Clevedon (NAC 186 refers). Mr Sands raised objections relating to the proposed change of use of the Grade II Listed Building, and the adverse impact the proposal would have on the amenity and privacy of local residents. He urged members to refuse the application.

NAC

180

Declarations of Interest

Members made the following declarations of interest in respect of Agenda Item 5.1 - Primary School Places in Portishead (Minute No. NAC 183 refers):

Councillor Brown declared a Code of Conduct interest in this item, as a Methodist lay- preacher.

Councillor Clark declared a Code of Conduct interest, as a Governor of the one of the schools concerned.

NAC

181

Minutes of the Meeting held on 16th January 2003 (Agenda Item 4.1)

RESOLVED: that the minutes of the meeting be confirmed as a correct record and signed by the Chairman.

NAC

182

EXEMPT ITEMS

EMERGENCY EVACUATION PROCEDURE

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

Planning Application No. 02/P/2406/F & 02/P/2407/LB

Public Speaking at Planning Committees under Standing Order 17A

Planning Application No. 02/P/2159/F