Contact: Philip Day

Direct Dial: 01934 634900

E-mail: philip.day@n-somerset.gov.uk

Date: 4th September 2002

**DOCUMENTS REQUIRED:

BUNDLES 1 - 7

NORTH SOMERSET LOCAL PLAN

EXEMPT ITEM

Dear Sir or Madam

The Executive

Tuesday 10th SEPTEMBER 2002, 10.00 a.m.;

New Council Chamber, TOWN HALL

A meeting of the Executive will take place as indicated above. The agenda is set out overleaf.

Yours faithfully

Solicitor to the Council

To: Members of the Executive

Councillors:

Michael Roe (Chairman), Peter Fisher (Vice-Chairman), Elfan Ap Rees, Nigel Ashton, Peter Burden, Peter Crew, John Morris, Arthur Terry

All other Members of the Council (for information)

AGENDA

1 Apologies for Absence

2 Declarations of Interest by Members

3 Minutes

9^th July 2002, bundle 1 page 1

4 Non-Executive Councillors’ Addresses

Non-Executive Councillors wishing to address the Executive are required to notify the contact officer mentioned at the top of this summons letter by noon on the day before the meeting. A total of fifteen minutes will be allocated to hear all addresses.

5 Matters referred To The Executive And Not Dealt With Elsewhere On This Agenda

None

6 Forward Plan Dated 14/08/02 – Issue 3

Report of the Head of Corporate Policy, bundle 1 page 9

7 CCTV

Report of Councillor Crew, bundle 1 page 16

8 Community Safety – Crime/Drugs/Alcohol

Report of Councillor Roe, bundle 1 page 18

9 Race Relations (Amendment) Act 2000 – Race Equality Scheme for North Somerset Council

Report of Councillor Roe, bundle 1 page 24

10 Adoption of a Human Resources Strategy

Report of Councillor Fisher, bundle 1 page 27

11 Consultation on Pay Proposals

Report of Councillor Fisher, bundle 1 page 29

12 Amendment to Capital Programme

Report of the Head of Corporate Finance, bundle 1 page 31

13 Weston-super-Mare South Ward Healthy Living Centre – Proposed Lease

Report of the Director of Marketing and Leisure, bundle 1 page 33

14 Education Partnership Board (EPB)

Report of Councillor Terry, bundle 1 page 36

15 New Highway Works Framework Contract – Contract Award

Report of the Director of Planning and Environment, bundle 1 page 46

16 Term Maintenance Contract – Contract Award

Report of the Director of Planning and Environment, bundle 1 page 48

17 Gasification Plant

Report of Councillor Crew, bundle 1 page 50

18 Trustees of Richard Durban’s Charity

Report of Councillor Fisher, bundle 1 page 53 and red page 1

19 Social Services Charging Policy – Response to “Fairer Charging” Guidance

Report of Councillor Ashton, bundle 2 page 1

20 Supporting People – Charging and Contracting Arrangements

Report of Councillor Ashton, bundle 2 page 6

21 Supporting People – Shadow Strategy and Annual Plan

Report of Councillor Ashton, bundle 2 page 14

22 Planning Care for Adults 2002/03

Report of the Director of Housing and Social Services, bundle 2 page 83

23 Housing Management Best Value Inspection

Report of Councillor Ashton, bundle 2 page 123

24 Adoption of Standards and Targets for the Use of Emergency/Temporary Accommodation

Report of Councillor Ashton, bundle 2 page 125

25 Housing Regeneration Scheme, Phase 2 and 3 – Heywood Road, Pill

Report of Councillor Ashton, bundle 2 page 131

26 Housing Investment Programme (HIP) Submission

Report of Councillor Ashton, bundle 4

27 Library and Information Best Value Inspection Report and the Annual Library Plan

Report of Councillor John Morris, bundle 5

28 Final Accounts 2001/02 – General Fund and Housing Revenue Account

Report of the Head of Corporate Finance, bundle 6 page 1

29 Budget Monitoring

Report of Councillor Roe, bundle 6 page 30

30 Parks and Open Spaces Best Value Review

Report of Councillor Ap Rees, bundle 7 page 1

31 North Somerset Replacement Local Plan First Deposit Draft

Report of Councillor Burden, bundle 7 page 10

North Somerset Local Plan First Deposit Version September 2002

32 Public Speaking on Planning and Associated Applications

Extract of Minute 7 of the Standards Committee, bundle 7 page 20

Report of the Solicitor to the Council, bundle 7 page 21

33 Executive Appointments to Outside Bodies – Outstanding Items

Councillor Roe to report orally

34 Oral Reports of Executive Councillors

Executive Councillors might report orally on matters in progress. Such reports will be for information only and no material decisions can be made arising from them.

35 Urgent Business Permitted by the Local Government Act 1972 (if any)

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

____________________________________

EXEMPT ITEMS

Should the Executive wish to consider a matter as an Exempt Item, the following resolution should be passed -

“(1) That the press and public be excluded from the meeting during consideration of the following items of business on the ground that their consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of the Executive be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION