Direct Dial: 01934 634911

Contact: Jou Pyke

E-mail: joanna.pyke@n-somerset.gov.uk

Date: 11th February 2003

Dear Sir or Madam

South Area Committee

Wednesday 19th February 2003, 6.00 p.m., New Council Chamber, TOWN HALL

A meeting of the Committee will take place as indicated above. The agenda is set out overleaf.

Members of the Area Committee and those members of Council who serves on the Planning and Regulatory Committee are requested to retain the report of the former Acting Director of Planning and Environment for use at site inspections where appropriate.

Parish Voice is scheduled for 5.30 pm. Please be advised, however, that at the time of preparation of the agenda no items of business have been notified.

Yours faithfully

Solicitor to the Council

To: Members of the Committee

Councillors:

Hugh Parsons (Chairman), Ann Harley(Vice-Chairman), Elfan Ap Rees, Leslie Crutchley, Rosey Knifton, Anthony Lake, Ian Peddlesden, Ian Porter, Deborah Yamanaka, Jan Young

All other Members of the Council (for information)

PARISH VOICE

Local councils may discuss matters of concern with District Councillors. The matters must be notified to the Contact Officer at the top of this summons letter prior to the commencement of the meeting in accordance with the deadline dates previously circulated to all Chairmen and Clerks to Local Councils. A copy of the relevant protocol is attached (page 6).

AGENDA

1 Public Participation/Petitions/Deputations (Standing Order 17 and 17A)

To receive and hear any person who wishes to address the Committee. The Chairman will select the order of the matters to be heard. Each speaker will be limited to a period of five minutes for public participation on non-planning matters (up to a maximum of 30 minutes) and three minutes for the applicant/supporters and three minutes for objectors on a planning application (up to a maximum of 30 minutes).

2 Apologies for Absence

3 Declarations of Interest by Members

4 Minutes of the Meeting held on 22^nd January 2003 - to be confirmed as a correct record and signed by the Chairman (copy attached – page .

5 Development Control – Report of the Director of Planning and Environment

Section 1 – for decision by Planning and Regulatory Committee (if appropriate)

5.1 02/P/2177/F Change of Use from agricultural land to siting of one mobile home and one touring caravan at land adjacent to Moorland Park, Weston Road, Hewish (page )

Section 2 – for decision by the Area Committee

5.2 02/P/2584/LB Prposed re-roofing of building at Wrington VC Primary School, School Road, Wrington (page )

5.3 02/P/2320/F Ancillary retail use in Business Premises at Mayfield Farm, Locking (page )

5.4 02/P/2464/F Proposed Change of use and alterations to garage and stables to form self contained ancillary accommodation at Banwell House, Wolvershill Road, Banwell (page )

5.5 Proposed construction of a new detached garage and construction of external entrance steps at Banwell House, Wolvershill Road, Banwell (page )

Section 3 for information

5.6 Delegated Decisions (page )

5.7 Appeals (page )

Section 4 – for consultation

NONE

6 Area Committee Budget Bidding – Report of the Head of Corporate Policy (page )

7 Urgent Business permitted by the Local Government Act 1972

Any item of business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency by reason of special circumstances (to be specified in the Minutes). For a matter to be considered as an urgent item, the following questions must be addressed:

"What harm to the public interest would flow from leaving it until the next meeting?" If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

EXEMPT ITEMS

Should the Committee wish to consider a matter as an Exempt Item, the Committee will be invited to pass the following resolution –

“(1) That the press, public, and officers not required by the Members, the Chief Executive or the Director, to remain during the exempt session, be excluded from the meeting during consideration of the following item of business on the ground that its consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Also, if appropriate, the following resolution should be passed –

“(2) That members of the Council who are not members of this Committee be invited to remain.”

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

EMERGENCY EVACUATION PROCEDURE

ON HEARING THE ALARM – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

DO NOT stop to collect personal belongings.

DO NOT use the lifts.

FOLLOW the green and white exit signs and make your way to the assembly point.

DO NOT re-enter the building until authorised to do so by the Fire Authority.

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

The agenda conference

The Chairman, Vice-Chairman and Officers

will be held on Monday, 17^th February 2003 at 9.00 am in the Kenn Room.

DRAFT

MINUTES

OF THE MEETING OF THE

South Area Committee

Wednesday 22nd January 2003

HELD AT THE TOWN HALL, WESTON-SUPER-MARE, SOMERSET.

Meeting Commenced: 6.00 p.m. Meeting Concluded: 6.55 p.m.

PRESENT: Councillors Hugh Parsons (Chairman), Ann Harley (Vice-Chairman), Elfan Ap Rees, Leslie Crutchley, Rosey Knifton, Anthony Lake, Ian Peddlesden, Ian Porter, Deborah Yamanaka, Jan Young

SAC 26

Parish Voice

Prior to the commencement of the formal meeting at 6.00 pm, there was an informal session known as Parish Voice. Details of the issues raised and the responses thereto are attached as an Appendix to these minutes.

SAC 27

Declarations of Interest by Members (Agenda Item 3)

Councillor Ap Rees - prejudicial interest in Agenda Item 6.8 relating to the Helicopter Museum.

Councillor Crutchley - prejudicial interest in Agenda Item 8, the applicant is his Son-in-Law.

Councillor Mrs Young - non-prejudial interest in Agenda Item 6.3.

SAC 28

Minutes of the Meeting held on 18th December 2003 (Agenda Item 4)

RESOLVED: that the minutes of the meeting held on the 18th December 2002 be approved as a correct record and signed by the Chairman, subject to Councillor’s Peddlesden's name be replaced by Councillor Porter min no 28 refers.

PART 1 – RECOMMENDATIONS TO THE PLANNING AND REGULATORY COMMITTEE

None.

PART 2 – DECISIONS OF THE AREA COMMITTEE

SAC 29

02/P/2003/F – Proposed change of use of former school building into four dwellings, removal of other school building and erection of four new dwellings at former Churchill Primary School, Ladymead Lane, Churchill (Agenda Item 6.2)

The Director of Planning and Environment presented the report, and drew, and drew members attention to the update report, a copy of which is filed on the signed minute book.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun either before the expiry of five years from the date of this permission.

2. No dwellings hereby permitted shall be occupied until the alterations to the access at Ladymead Lane including new boundary walls; junction improvements at Ladymead Lane and Bristol Road and car parking spaces have been constructed in accordance with the approved drawings. The car parking spaces including garages shall be retained for car parking at all times, and shall not be obstructed, used or converted for any other purposes without the prior consent of the Local Planning Authority.

3. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no extensions or external alterations to the dwelling shall be carried out without the permission, in writing, of the Local Planning Authority.

4. The finished floor levels and ridge heights of the new dwellings at Plot 5 to 8 inclusive shall not exceed those shown in the approved drawings.

5. No work shall be commenced until samples of the materials to be used in the development, have been submitted to and approved, in writing, by the Local Planning Authority. The developments shall be carried out in the approved materials unless otherwise agreed in writing.

6. No development shall be commenced until drainage details including land drainage where applicable have been submitted to and approved by the Local Planning Authority. Such works shall be carried out concurrently with the development to a programme to be agreed and approved, in writing, by the Local Planning Authority.

7. No development shall take place until details of a landscaping scheme have been submitted to and approved, in writing, by the Local Planning Authority.

8. For the duration of the development works existing trees shall be protected by a suitable barrier erected and maintained at a distance from the trunk or hedge specified, in writing, by the Local Planning Authority. The Authority shall be informed at least seven days before works start on site so that barrier position can be established. Within this protected area there shall be no excavation, tipping or stacking, nor compaction of the ground by any other means.

9. All works comprised in the approved details of landscaping should be carried out during the months of October to March inclusive following occupation of the building or completion of the development, whichever is the sooner.

10. Trees, hedges and plants shown in the landscaping scheme to be retained or planted which, during the development works or a period of ten years following full implementation of the landscaping scheme, are removed without prior written consent from the Local Planning Authority or die, become seriously diseased or are damaged, shall be replaced in the first available planting season with others of such species and size as the Authority may specify.

SAC 30

02/P/2706/F – Retention of a summerhouse in rear garden at ValleyView, Dinghurst Road, Churchill (Agenda Item 6.3)

The Director of Planning and Environment presented a report.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. The colour stain for the structure hereby approved, shall be agreed in writing with the Local Planning Authority and the structure shall be stained in the approved colour within one month of the date of this permission.

SAC 31

02/P/2623/F – Proposed two storey side extension and conversion of second garage into utility/playroom at 3 The Barton, Bleadon (Agenda Item 6.4)

The Director of Planning and Environment presented a report. He explained that the site plan indicated No 2 The Barton and pointed out where the location of No 3 The Barton was on the location map, to ensure the correct location was discussed.

RESOLVED: that the application be APPROVED subject to the following conditions:-

1. The development hereby permitted shall be begun before the expiry of five years from the date of this permission.

2. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, the window on the east elevation shall be glazed permanently with obscure glazing and with the exception of the small top light shall be non opening and fixed shut permanently.

3. Notwithstanding the provisions of the Town and Country Planning (General Permitted) Development Order 1995, or any order revoking and re-enacting that Order, no additional windows, rooflights or dormers shall be inserted in the north or east elevation without the prior written consent of the Local Planning Authority.

SAC 32

02/P/2490/F – Retrospective change of use of barn from agricultural to general storage use at farm building at Honeyhall Lane, Congresbury (Agenda Item 6.5)

RESOLVED: (1) that the application be REFUSED for the following reasons:-

1. The proposed B8 use would introduce additional traffic into a rural location to the detriment of the character of the area and the amenities of local residents, contrary to the advice within PPG 13: ‘Transport’, the aims of Policy T/11 and policy DCS/3 of the North Somerset Local Plan.

2. The form and design of the building is out of keeping with the surrounding area and its re-use would be contrary to section (iii) of policy DCS/3 of the North Somerset Local Plan and policy RD/3 of the North Somerset Replacement Local Plan (First Deposit Draft);

(2) that ENFORCEMENT ACTION including any court action if applicable, be taken to remedy the breach of planning control of the barn, shipping containers, caravan and land and subject to consultation with the Director of Development and Environment and the Solicitor to the Council.

SAC 33

Applications determined by the Officers Agenda Item 6.6)

The Director of Planning and Environment reported on applications that had been determined by the officers under delegated authority.

Officers undertook to keep Councillor Mrs Young informed of any developments regarding the concerns she had in respect of application no. 02/P/2295/F Middlebrook Mushrooms Ltd.

RESOLVED: that the decisions contained in Section 3 of the Report of the Director of Planning and Environment dated 22nd January 2003 be noted.

SAC 34

Planning Appeals (Agenda Item 6.7)

The Director of Planning and Environment reported on appeal decisions received and appeals lodged since the date of the last meeting.

Planning Appeal Decisions

02/P/0507/O – Erection of a bungalow, Imladris, Woodhill, Congresbury - J Brown – Appeal Dismissed.

02/P/1272/F – Detached garage, 61 Elm Tree Road, Locking – Mr G Smith – Appeal Dismissed.

Planning Appeals Received

02/P/1852/O – Erection of a dwelling (Outline), Paddock at rear of Country View, Wolvershill Road, Banwell – Mr R J Hart.

02/P/0699/F – Extension and alterations to rear of public house to form additional accommodation and change of use of adjoining land to provide an additional 33 car park spaces, The George and Dragon Public House, 52 Stanshalls Lane, Felton, Bristol – Mr B Schofield.

SAC 35

Area Committees – Budget Bidding (Agenda Item 7)

The Committee considered a report from the Head of Corporate Policy presenting applications for financial assistance under the budget bidding process.

RECOMMENDED TO THE LEADER OF THE COUNCIL: that the bid in respect of Woodborough Hall Trustees in the sum of £568 be approved.

6.45 PM COUNCILLOR CRUTCHLEY, HAVING DECLARED A PREJUDICAL INTEREST LEFT THE CHAMBER AND DID NOT RETURN

SAC 36

Application for Certificate of Lawfulness for an Existing Use of parking and storage of all classes of motor vehicles, mostly heavy goods vehicles, and ancillary storage at land forming part of Big Bullocks Farm, Felton (Application No 02/P/1383/LUE) (Agenda Item 8)

Members received a report from the Solicitor to the Council on an application for a Certificate of Lawfulness for an Existing Use of parking and storage of all classes of motor vehicles, mostly heavy goods vehicles, and ancillary storage at land forming part of Big Bullocks Farm, Felton.

RESOLVED: that a Certificate of Lawfulness be granted for an existing use of part of Big Bullocks Farm (as shown edged in black on the plan now submitted - a copy is filed on the signed Minute Book) for the parking and storage, on the ground, of up to 20 damaged motor vehicles of all classes and up to 4 vehicle recovery vehicles. The reason is that the applicant has proved on the balance of probabilities that this use began more than 10 years before the date of the application. There is insufficient precise and unambiguous evidence to justify a wider use on the balance of probabilities.

6.47 PM COUNCILLOR AP REES, HAVING DECLARED A PREJUDICAL INTEREST LEFT THE CHAMBER AND DID NOT RETURN

SAC 37

02/P/0078/E – Unauthorised use of Museum as Aerodrome at the Helicopter Museum, Weston super Mare (Agenda Item 6.8)

The Director of Planning and Environment submitted an update information report on the actions of officers in connection with the Application 02/P/0078/E. He reported that the Chairman of the West Area Committee had made the item a Part One item, which would be determined by the Planning and Regulatory Committee.

RESOLVED: that the report be noted.

APPENDIX

SOUTH AREA COMMITTEE

21ST JANUARY 2003

PARISH VOICE

(5.30 P.M. - 6.00 P.M.)

PARISH COUNCIL REPRESENTATIVES PRESENT

St Georges Parish Council – John Warren

Hutton Parish Council – Terry Porter, Margaret Gould (Chairman)

St Georges Parish Council

“What degree of supervision is taking place on the St Georges developments, particularly with regard to the works required by the 106 Agreements, now long overdue?”

Mr Warren, Clerk of St Georges parish council, drew members’ attention to his Parish Council’s concerns regarding the above. He gave instances where the requirements of Section 106 Agreements had not been met and were long overdue.

Officers advised that a meeting with one of the developers had been arranged and that some of the points would be addressed.

Debate followed on possible mechanisms to ensure compliance of Section 106 Agreements by Developers.

Mr Warren further made comment on the need to be kept informed of situations.

Officers offered to facilitate meetings between Local Members and the Parish Council on a 4-6 week basis, whilst building developments were in progress, to advise on current situations.

SOUTH AREA COMMITTEE 19th February 2003	ITEM NO: 1
APPLICATION NO: 02/P/2177/F	DATE REGISTERED: 30.9.02
APPLICATION: Change of use from agricultural land to siting of one mobile home and one touring caravan.
SITE ADDRESS: Land adj. to Moorland Park, Weston Road Hewish.
PARISH/WARD: Kewstoke		WARD COUNCILLOR(S): Porter

The following plan is for illustrative purposes only, and cannot be guaranteed to be up to date or to scale.

LOCATION PLAN: (This map is based upon Ordnance Survey material with the permission of Ordnance Survey on behalf of the controller of Her Majesty’s Stationery Office c. Crown copyright. Unauthorised reproduction infringes Crown copyright and may lead to prosecution or civil proceedings. North Somerset Council, LA09063L,2001)

1 02/P/2177/F .CHANGE OF USE FROM AGRICULTURAL LAND TO SITING OF ONE MOBILE HOME AND ONE TOURING CARAVAN AT LAND ADJACENT TO MOORLAND PARK, WESTON ROAD, HEWISH,

(GR 41476 64255) JP

Site Description

The application site (approx 30 m x 30m) forms part of OS plot No 3820, which is a field immediately to the west of the existing Moorland Park Gypsy site. The site is level agricultural land and is accessed via a gate set back from a track leading to the A370.

Relevant Planning History

The history for this field is as follows:

Year	Reference	Proposal	Decision
1977	2401/77	Milking parlour and agricultural mobile home	Approved
1993/94	2043/93 and	Resort development	Refused
	94/1984
1999	99/1416	Tractor and feed store	Refused

The adjacent field, immediately to the south, has the following history:

Year

Reference

Proposal

Decision