Contact:

Contact:          Philip Day

Direct Dial:    01934 634900

E-mail:            philip.day@n-somerset.gov.uk

Date:               3rd February 2003

 

 

**DOCUMENTS REQUIRED:

    BUNDLE 1

    BUNDLE 2 (To Follow)

   

 

 

 

 

 

 

 

Dear Sir or Madam

 

The Executive

TUESDAY 11th FEBRUARY 2003, 10.00 A.m.;

New Council Chamber, TOWN HALL

 

A meeting of the Executive will take place as indicated above.  The agenda is set out overleaf.

 

 

Yours faithfully

 

 

 

 

Solicitor to the Council

 

 

To:       Members of the Executive

 

Councillors:

 

Michael Roe (Chairman), Peter Fisher (Vice-Chairman), Elfan Ap Rees, Nigel Ashton, Peter Burden, Peter Crew, John Morris, Arthur Terry

 

 

 

 

All other Members of the Council (for information)

AGENDA

 

1                    Apologies for Absence

2                    Declarations of Interest by Members

3          Minutes

24th January 2003, bundle 1 page 1

 

4          Non-Executive Councillors’ Addresses

Non-Executive Councillors wishing to address the Executive are required to notify the contact officer mentioned at the top of this summons letter by noon on the day before the meeting.  A total of fifteen minutes will be allocated to hear all addresses.

 

5          Matters referred To The Executive And Not Dealt With Elsewhere On This Agenda

None

 

6          Forward Plan Dated 17/01/03 – Issue 2

            Report of the Solicitor to the Council, bundle 1 page 6

 

7          Adult Learning Capital Submission

            Report of Councillor Terry, bundle 1 page 14

 

8          Designation of Local Nature Reserves

            Report of Councillor Crew, bundle 1 page 17

 

9          Traffic Signal Insatallation and Maintenance Contract

            Report of Councillor Burden, bundle 1 page 28

 

10        Forward Allocation of S106 Monies for Housing Association Development

            Report of Councillor Ashton, bundle 1 page 33

 

11        Housing Allocations Policy

            Report of Councillor Ashton, bundle 1 page 35

 

12        Forest of Avon Joint Committee Constitution

            Report of Councillor Fisher, bundle 1 page 52

 

13        Grant of Renewal Leases – Shop Premises, Weston-super-Mare

            Report of Councillor Ashton, bundle 1 page 59

 

14        Progress with Internal Support Services and Community Safety Best Value Reviews

            Report of Councillor J. H. Morris, bundle 1 page 61

 

15        Housing Revenue Account Capital Programme 2003/2004

            Report of Councillor Ashton, bundle 1 page 69

 

16        General Fund Revenue Budget 2003/04

            Report of the Director of Finance and Resources, bundle 2 (to follow)

 

17        Capital Programme 2003/04

            Report of the Director of Finance and Resources, bundle 2 (to follow)

 

18        Oral Reports of Executive Councillors

            Executive Councillors might report orally on matters in progress. Such reports will be for information only and no material decisions can be made arising from them.

 

19        Urgent Business Permitted by the Local Government Act 1972 (if any)

            For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

 

____________________________________

 

EXEMPT ITEMS

 

Should the Executive wish to consider a matter as an Exempt Item, the following resolution should be passed -

 

“(1)      That the press and public be excluded from the meeting during consideration of the following items of business on the ground that their consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

 

Also, if appropriate, the following resolution should be passed –

 

“(2)      That members of the Council who are not members of the Executive be invited to remain.”

 

MOBILE PHONES, PAGERS AND SIMILAR CALLING DEVICES

 

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus.  The Chairman may approve an exception to this request in special circumstances.

 

EMERGENCY EVACUATION PROCEDURE

 

ON HEARING THE ALARM – (a continuous two tone siren)

 

Leave the room by the nearest exit door.    Ensure that windows are closed.

 

Last person out to close the door.

 

DO NOT stop to collect personal belongings.

 

DO NOT use the lifts.

 

FOLLOW the green and white exit signs and make your way to the assembly point.

 

DO NOT re-enter the building until authorised to do so by the Fire Authority.

 

GO TO ASSEMBLY POINT D – THE CAR PARK OPPOSITE MAIN RECEPTION

NORTH SOMERSET COUNCIL

REPORT OF COUNCILLOR ARTHUR TERRY,

EXECUTIVE MEMBER FOR LEARNING,

TO THE

EXECUTIVE MEETING ON 11 FEBRUARY 2003

 

OFFICER:                  CRAIG BOLT, HEAD OF EDUCATION POLICY, PUPIL AND STUDENT SERVICES

SUBJECT:                 ADULT LEARNING CAPITAL SUBMISSION

KEY DECISION:      YES

 

1.         SUMMARY

 

To seek Executive approval for the submission of a bid under the Adult & Community Learning Capital Fund.

 

2.         RECOMMENDATIONS

 

That the Executive endorse a formal submission under the Adult and Community Learning Capital Fund on the basis now reported, subject to the views of the Executive Member for Learning in relation to matters of detail.

 

3.         PROPORTIONALITY ISSUES

 

            None

 

4.                  HUMAN RIGHTS ISSUES

 

None

 

 

5.         FUNDING IMPLICATIONS

 

                        Approved Budget         Extra Bid?        Recurring/Base Budget?

Revenue           £                                  £                      Y         £         

Capital             £ £135,000                  £          -           Y/N     £          -

 

 

6.         OTHER/RESOURCE IMPLICATIONS

 

Legal    Crime & Disorder  Health & Safety     Equal Opportunities      Trades Unions      Youth Voice      Other

 Y                        N                              N                           Y                       N                       N                   N

 

 

7.         COMMUNITY IMPACT

 

Corporate           Environment            Health & Welfare              Lifelong Learning                   Prosperity

        Y                           Y                              Y                                          Y                                      Y

 

 

 

 

8.         POLICY IMPLICATIONS

 

8.1       Work has commenced on integrating Adult and Community Education into the regeneration strategies of the Authority and the draft Vision for Learning document makes clear the intent to value all forms of learning at all ages. As part of this move forward, consideration has been given to ways in which the diversity of and access to Adult and Community Education facilities might be developed.

 

 

9.         DETAILS

 

9.1              The funding for Adult and Community Education has increased for 2003/4 through a national re-focus of funding streams, including European Social Funds. Capital funding availability has also increased significantly and the West of England Learning and Skills Council (LSC) is supportive of capital submissions from both North Somerset and Bath and North East Somerset Councils (both Bristol and South Gloucestershire Councils received capital funding as part of a pilot programme in 2002/3).

 

9.2              Initial discussions with the LSC have suggested that a submission around the Carlton Centre and Goblin Coombe Environmental Centre could be progressed.  Such a scheme would link well with regeneration initiatives, given that the Carlton Centre is within the SRB6 area and the Goblin Coombe Environmental Centre has the potential to provide greater opportunities for isolated rural communities.  The range of opportunities could be enhanced with transport links between the two venues.  The Carlton Centre also provides support facilities for individuals with mental health issues, who are an identified vulnerable group within the Adult Learning Plan.

 

9.3              The scheme value is approximately £1.2m, which includes contributory funding from other sources e.g. New Opportunities Funding towards Goblin Coombe Environmental Centre.  To provide for appropriate adult training facilities and resources, work to date has identified potential capital works in relation to both centres amounting to approximately £736,000.  The Adult and Community Learning Capital Fund guidance is complex and the amounts that can be included within any submissions are dependent upon the expected number of learners.  As a consequence, a gearing ratio applies.  Based upon work to-date, it is anticipated that approximately £600,000 could be the subject of a bid to the Learning and Skills Council.  The balance of the funding i.e. the £136,000 would need to be found from other sources, including using an element of secured capital funding for minor works for adult and community education premises.

 

9.4              There is a number of issues that will still need to be resolved in relation to the use of premises and management arrangements.  However, officers are working on a principle that any ongoing maintenance will not fall to the Authority, but costs will be addressed through agreements for the delivery of ‘taster’ sessions funded through a European Social Fund Scheme.

 

9.5              An outline Stage 1 submission was agreed under delegated authority to provide the opportunity for officers to work with the Learning and Skills Council to develop a potential scheme.  This Stage 1 submission does not commit the Authority to progressing any schemes.  It is anticipated that the Learning and Skills Council will comment formally on the Stage 1 submission by the end of January.  If the outcome is favourable, the Authority will then be invited to progress a Stage 2 submission by 28 February 2003.

 

 

 

 

CONTACT OFFICER: 

 

Craig Bolt, Head of Policy and Pupil and Student Services

Tel. 01275 884260

e-mail: craig.bolt@n-somerset.gov.uk

 

 

BACKGROUND PAPERS:

 

Adult and Community Education Capital Guidance (LSC 2002)

APPENDIX

 


FOREST OF AVON JOINT COMMITTEE


 

NORTH SOMERSET COUNCIL

REPORT OF EXECUTIVE MEMBER-STRATEGIC PLANNING TO THE

Executive MEETING ON 11 FEBRUARY 2003

 

 

MEMBERS NAME:

PETER BURDEN

SUBJECT:

CLEVEDON TOWN BUS SERVICES

KEY DECISION:

YES

 

 

1.      SUMMARY

 

The report asks the Executive to consider the award of a contract to run the Council supported Clevedon Town Bus Services for a five year period commencing on 1 April 2003. It follows a report on the Annual Review of Bus Service Contracts considered by the Executive Member-Strategic Planning and the subsequent award of a number of contracts. As one contract is for a period of five years and the likely total cost would exceed £100,000 its award has, in accordance with the provisions of Financial Regulation 4.05, to be considered by the Council.

 

2.      RECOMMENDATIONS

 

That the Council be recommended to award the five year contract to run Clevedon Town Bus Services to Blue Iris Coaches Ltd on the basis of a subsidy by the Council of £22,000 a year

 

3.      PROPORTIONALITY ISSUES

 

None

 

4.      HUMAN RIGHTS ISSUES

 

None

 

 

5.      FUNDING IMPLICATIONS

 

 

Approved Budget

Extra Bid?

Recurring/Base Budget?

Revenue

Total budget for supported services, assumed to be £404,000 including provision for inflation & ‘committed growth’  in 2003/04 of which ~ £81,542 pa currently funds the service under review this year. A further £320,000          is required to maintain the existing  contracts supported by the Council.

+

£194,173 Rural Bus Service Grant

(bespoke revenue from DfT) in 2002/03

                +

Additional Rural Bus Service Grant of £4,000 from April 2003