Contact: Philip Day

Direct Dial: 01934 634900

E-mail: philip.day@n-somerset.gov.uk

Date: 14th November 2005

To all Members of the Council

Dear Sir or Madam

Summons to attend the Council Meeting –

Tuesday 22nd November 2005

You are requested to attend the Meeting of the North Somerset District Council to be held at 6.00 p.m. on Tuesday 22nd November 2005 at the Town Hall, Weston-super-Mare. The agenda is set out below.

Yours faithfully

Solicitor to the Council

On the entrance of the Chairman, the Council will be requested to stand.

The Chairman will invite the Chaplain to offer prayer.

Agenda

1 Public Participation, petitions, and deputations (Standing Orders 2(vi) and 17)

The Council will hear any person who wishes to address it in accordance with the Standing Orders. The Chairman will select the order of the matters to be heard. Each person will be limited to a period of five minutes for public participation and deputations and three minutes for petitions. This section of the meeting must not exceed 30 minutes and discussion must not refer to a current planning application. Details of the requests in respect of Public Participation will be circulated to Members in their pigeon holes prior to the meeting.

The Council will also receive questions from the public and provide answers thereto, subject to the Chairman being satisfied that the questions are relevant to the business of the meeting. Details of the questions will be circulated to Members in their pigeon holes prior to the meeting.

2 Apologies for absence

3 Petitions to be presented by Members (Standing Order No. 16)

These have to be received by the Solicitor to the Council by 12.00 noon on the day of the meeting.

4 Declarations of interest by Members

The Member should indicate whether the interest is personal or prejudicial. A declaration of a personal interest should indicate the nature of the interest and the agenda item to which it relates. In the case of a personal interest, the Member may speak and vote on the matter. If a prejudicial interest is declared, the Member should leave the Chamber whilst the matter is being dealt with.

If the Member leaves the Chamber in respect of a declaration, he or she should ensure that the Chairman is aware of this before he or she leaves because it should be recorded in the minutes.

Full information on interests is contained in the Constitution 2005 on page 203.

5 Minutes of the Meeting, 18th October 2005, bundle 1 page 2

6 Political Balance, Report of the Solicitor to the Council, bundle 2 page 2

7 Report and matter referred from the Planning and Regulatory Committee, 9th November 2005 and Chairmanship of the Finance and Performance Policy and Scrutiny Panel

The agenda item number mentioned in the heading of the individual extract refers to the agenda of the relevant Executive meeting. All Members have been supplied with the agenda papers and are commended to review them prior to the Council meeting.

PAR 18 Review of the Chairmanship and Vice-Chairmanship of the Committee, bundle 2 page 5

8 Review of the implementation of the Council’s Waste Strategy

At the previous meeting the Council considered the following recommendation from the Executive meeting held on 6th September 2005 –

“That a contract for the collection of co-mingled green garden waste and corrugated card be awarded to Cleanaway Limited, as set out in Appendix 4 of the report, so that the new service may be implemented as soon as is practicably possible (but no later than 5th December 2005), and sustained until February 2010 (when all current waste contracts terminate).”

The Council resolved as follows –

“That in the light of the Confidential Internal Audit Report 05/89 – Green Waste Contract, the matter be deferred until the meeting to be held on 22nd November 2005, so that the new Executive Members could re-examine the issues and the scrutiny process could consider the matter.”

The Finance and Resources Policy and Scrutiny Panel considered the matter on 1st November 2005 and its recommendation is in bundle 2 page 6

9 Announcements from the Chairman, the Leader, and the Chief Executive Officer

10 Forward Plan dated 16th November 2005, to follow

11 Four Monthly Reports of the Policy and Scrutiny Panels

(1) Environmental Services Policy and Scrutiny Panel, bundle 4 page 2

(2) Former Finance and Resources Policy and Scrutiny Panel, bundle 4 page 5

(3) Former Organisational Effectiveness Policy and Scrutiny Panel, bundle 4 page 12

(4) Former Housing, Health and Social Care for Adults Policy and Scrutiny Panel, bundle 4 page 17

12 Advance Written Questions (Standing Order No. 18)

These must be directed to the Chairman or Vice Chairman of the Executive, any other Executive Member, the Chairman or Vice Chairman of the Planning and Regulatory Committee. Questions should be received by the Solicitor to the Council by 12.00 noon on the day before the meeting.

Copies of questions that have been submitted will be circulated to Members in their pigeonholes prior to the meeting.

13 Question Time (Standing Order No. 18)

Questions must relate to issues relevant to the work of the Executive. Question Time will normally last for fifteen minutes.

Members are requested to supply the Clerk with a note of each question at, or just after, the meeting. A summary note of each question will be included in an appendix to the minutes.

14 Reports and matters referred from the Executive

(1) Meeting held on 25th October 2005

None

(2) Meeting held on 8th November 2005

EXE 112 Tropicana – proposed heads of terms for the development agreement, building licence and head lease, bundle 5 page 2

EXE 114 Anti-Fraud and Corruption Policy Statement, bundle 5 page 2

15 Reports and matters referred from the Policy/Overview and Scrutiny Panels

None

16 Reports and matters referred from the other Committees

None

17 Reports on joint arrangements and external organisations and questions relating thereto

(1) Avon and Somerset Police Authority

(Councillor Terry), bundle 5 page 3

(2) Public Transport Consortium

(Councillor Mrs. Willis), to follow or oral report

18 Motions submitted by Members (Standing Order No. 14)

(1) “Silica”, Big Lamp Corner, Weston-super-Mare

(Councillor Bell)

“That this Council:

(1) notes plans to erect a £280,000 public artwork as part of the Civic Pride Big Lamp Corner improvements in Weston-super-Mare;

(2) believes that the proposed artwork is out of keeping with the surrounding townscape and represents a gross waste of taxpayers’ money;

(3) calls on the Executive to reverse the decision to erect the artwork;

(4) proposes that investment in improving the general town centre street scene, particularly the Orchard Meadows area, should be a priority; and

(5) recommends that in partnership with Weston College and the local arts community a smaller, lamp-based artwork for Big Lamp Corner should be designed and erected.”

19 Petitions to the Council Meeting held on 27th September 2005 – Development and Environment Directorate matters, bundle 6 page 2

20 Appointments to Outside Bodies 2005/06, possible changes, this item is included at the request of the Leader of the Council, the schedule of Council appointments is contained in bundle 6 page 6

21 Urgent business permitted by the Local Government Act 1972 (if any)

For a matter to be considered as an urgent item, the following question must be addressed: “What harm to the public interest would flow from leaving it until the next meeting?” If harm can be demonstrated, then it is open to the Chairman to rule that it be considered as urgent. Otherwise the matter cannot be considered urgent within the statutory provisions.

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Exempt items

In the event that the Council wishes to consider an item in exempt session, the following resolution should be passed:

“That the press and public be excluded from the meeting during consideration of the following items of business on the ground that their consideration will involve the disclosure of exempt information as defined in Section 100I of the Local Government Act 1972.”

Mobile phones, pagers and similar calling devices

All persons attending this meeting are requested to turn off these devices in accordance with the Council’s statement concerning disturbance caused by such apparatus. The Chairman may approve an exception to this request in special circumstances.

Emergency Evacuation Procedure

On hearing the alarm – (a continuous two tone siren)

Leave the room by the nearest exit door. Ensure that windows are closed.

Last person out to close the door.

Do not stop to collect personal belongings.

Do not use the lifts.

Follow the green and white exit signs and make your way to the assembly point.

Do not re-enter the building until authorised to do so by the Fire Authority.

Go to Assembly Point D – the car park opposite Main Reception